Buyer

Frogg Recruitment Sa; Cape Town; On-site; ZAR 250,000 - 450,000; Full time

Job summary

Frogg Recruitment SA in Cape Town seeks a capable buyer responsible for sourcing and purchasing goods across local markets, negotiating with suppliers, and managing inventory. You will collaborate with cross-functional teams to ensure timely deliveries, maintain supplier relationships, and support forecasting and stock planning.

This role offers exposure to a diverse range of industries in Cape Town's dynamic market, with opportunities to pursue procurement certifications and advance

Qualifications

• Matric or equivalent.
• Procurement or Supply Chain Management qualification.
• Procurement experience preferred.
• Strong Excel skills.
• Attention to detail and accuracy in data.

Responsibilities

• Create accurate and timely local purchase orders aligning with schedules.
• Expedite suppliers to ensure on-time delivery; escalate delays.
• Maintain supplier contact lists and pricing files.
• Monitor stock levels and support forecast planning.
• Ensure GRV processing and match to POs and invoices.
• Ensure documentation for food safety and compliance.
• Collaborate with warehouse, planning and finance daily.

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Negotiation

Education

Grade 12 (Matric)

Procurement or Supply Chain Management qualification

Tools

Microsoft Excel

Job description

A buyer position in Cape Town offers an exciting opportunity to work in a dynamic market. This role involves sourcing and purchasing goods, negotiating with suppliers, and managing inventory levels. Cape Town, known for its diverse economy, provides a rich environment for buyers to thrive, with industries ranging from retail to manufacturing.

The salary for a buyer in Cape Town can vary based on experience and industry. On average, buyers can expect to earn between ZAR 250,000 and ZAR 450,000 annually. Senior positions or specialized industries may offer higher compensation.

Buyers are in demand across various industries in Cape Town, including retail, manufacturing, and logistics. The fashion and food sectors also frequently seek skilled buyers to manage their supply chains. Each industry may have specific requirements and expectations for the role.

A buyer in Cape Town is responsible for sourcing and purchasing goods and services for their company. They must evaluate suppliers, negotiate contracts, and ensure timely delivery of products. Maintaining strong relationships with vendors is crucial for successful procurement.

Advancing as a buyer in Cape Town often involves gaining additional certifications in procurement or supply chain management. Networking within industry circles and attending relevant workshops can provide new opportunities. Demonstrating strong performance and leadership skills can lead to promotions or specialized roles.

Job Description

Purpose of the Role

To manage local supplier orders, monitor deliveries, maintain accurate procurement records, and ensure competitive pricing. This role supports effective stock planning, timely Goods Received Voucher (GRV) processing, supplier performance monitoring, and compliance with food safety standards.

Key Responsibilities

• Purchase Order Management: Create accurate and timely purchase orders for local suppliers, ensuring all orders align with procurement schedules and forecasted requirements. Confirm all orders within 24 hours and update expected delivery dates accordingly.
• Expediting and Follow-Up: Proactively liaise with suppliers to ensure on-time delivery. Escalate any delays or discrepancies to procurement and planning teams. Maintain up-to-date Estimated Time of Arrival (ETA) records in the procurement tracker.
• Supplier Communication & Administration: Maintain daily communication with key local suppliers. Keep supplier contact lists and pricing files current. Ensure quotes and pricing information are regularly reviewed and properly filed.
• Competitive Pricing Management: Source multiple quotations where applicable. Monitor price fluctuations and identify cost-saving opportunities. Flag any price increases or anomalies for approval.
• GRV (Goods Received Voucher) Processing: Ensure timely and accurate processing of GRVs in collaboration with the warehouse team. Match GRVs to purchase orders and supplier invoices, resolving discrepancies promptly with suppliers or internal teams.
• Stock Monitoring Support: Monitor local stock levels and alert the team to risks of overstocking or stockouts. Compare forecasted versus actual usage and recommend adjustments as necessary.
• Data Entry & Record Keeping: Maintain 100% accurate procurement data across all trackers. Ensure purchase orders, quotes, GRVs, and compliance documents are correctly filed and accessible.
• Support Forecasting Activities: Assist in gathering historical consumption and lead time data. Provide insights into supplier reliability and ordering trends.
• Vendor Performance Tracking: Record supplier performance issues, including late deliveries and non-conformances. Participate in quarterly supplier reviews and performance scoring.
• Support Food Safety & Compliance: Ensure full documentation (Certificates of Analysis, Certificates of Conformity, specifications) is requested and received from suppliers.
• Internal Collaboration: Work closely with warehouse, planning, and finance teams on a daily basis. Participate in weekly procurement and stock planning meetings.
• Attention to Detail: Ensures accuracy in orders, GRVs, and data entries.
• Communication: Demonstrates clear and professional interaction with suppliers and internal teams.
• Time Management: Prioritises workload effectively to meet order cycles and delivery deadlines.
• Proactivity & Initiative: Actively follows up on deliveries and pricing discrepancies.
• Analytical Thinking: Utilises reports to identify trends and opportunities for improvement.
• Team Collaboration: Supports team priorities and contributes to resolving cross-functional challenges.

Required Minimum Education & Work Experience

• Grade 12 (Matric) or equivalent.
• Qualification in Procurement or Supply Chain Management.
• Procurement experience is preferred.
• Proficient computer skills, particularly in Microsoft Excel.
• Strong attention to detail.
• Good organisational and time-management abilities.