Bookkeeper/Financial Operations Specialist

Helderberg Personnel; Stellenbosch; On-site; ZAR 360,000 - 540,000; Full time

Job summary

Helderberg Personnel in Stellenbosch seeks a senior bookkeeping professional to oversee financial operations across three entities. You will own accounts management, high-volume reconciliations, debtor administration, and client financial communications.

The ideal candidate thrives in a fast-paced environment with multi-entity bookkeeping experience and a proactive, detail-oriented mindset to maintain seamless financial workflows.

Qualifications

• Bachelor’s degree in accounting, financial management, or business management.
• At least 5 years of hands-on bookkeeping experience with emphasis on multi-entity work.
• Experience with SARS eFiling and statutory preparation is required.
• Proficiency in Microsoft Excel; OneDrive familiarity is a plus.
• Experience using Trello or similar workflow tools is advantageous.

Responsibilities

• Oversee payment reconciliations across three entities, including bulk uploads.
• Prepare batch payment schedules and reconcile corporate accounts.
• Create and manage debit order runs.
• Onboard/offboard clients on Xero, including invoicing schedules and contracts.
• Handle inter-company transfers and multi-entity accounts reconciliations.
• Present timely financial reports to the CEO.
• Manage aged receivables, credit control, and debt agreements.
• Assist with CIPC and SARS eFiling submissions.
• Collaborate with external accountants and auditors for year-end and compliance.

Skills

Bachelor's degree in Accounting

5+ years bookkeeping

Xero proficiency

SARS eFiling experience

Excel

OneDrive

Trello or similar PM tools

high-volume invoicing

multi-entity reconciliations

communication skills

Education

Bachelor's Degree in Accounting/Financial Management/Business Management

Tools

Xero

Job description

The main purpose of this to oversee the financial operations across three growing companies. In this role, you will take full ownership of accounts management, high-volume reconciliations, debtor administration, and client financial communication.

The ideal candidate must thrive in a fast-paced environment, possess strong multi-entity bookkeeping experience, and bring a proactive, detail-oriented approach to maintaining seamless financial workflows.

Requirements:

• Bachelor's Degree in Accounting, Financial Management, or Business Management
• 5+ years of hands-on bookkeeping experience, with advanced proficiency in Xero (Xero a definite adv)
• Proven experience with SARS eFiling and statutory preparation
• Strong proficiency in Microsoft Office 365, particularly Excel and OneDrive
• Experience using Trello or similar workflow/project management tools is an added bonus
• Demonstrated capability handling high-volume invoicing and multi-entity reconciliations
• Fast-thinking, highly organized, and patient, with exceptional attention to detail
• Excellent verbal and written communication skills in professional client interactions

Duties will include, but not limited:

• Managing and executing payment reconciliations across three entities, including bulk uploads (with one company running weekly invoicing for 400 clients)
• Compiling batch payment schedules and performing reconciliations for corporate accounts
• Creating, executing, and managing debit order runs
• Handling end-to-end client onboarding and offboarding on Xero, including profile setup, invoicing schedules, and contract record-keeping
• Processing and reconciling inter-company transfers and multi-entity accounts
• Compiling and presenting timely, accurate financial reports to the CEO
• Managing aged receivables, credit control, and structured debt agreements
• Assisting with preparation and documentation for CIPC and SARS eFiling submissions
• Collaborating effectively with external accountants and auditors to fulfill year-end and statutory requirements

In return a competitive salary is on offer coupled with the opportunity to work with a company that is expanding