Assurance & Sustainability Administrator

TWK Agri (Pty) Ltd.; Mpumalanga; On-site; ZAR 180,000 - 280,000; Full time

Job summary

TWK Agri (Pty) Ltd. is seeking an Assurance & Sustainability Administrator in Mpumalanga to maintain compliance records, develop document control structures, coordinate audits, monitor regulatory requirements and support ESG initiatives across the Timber division at Piet Retief / Nelspruit.

You will also support health, safety and environmental activities, manage HSE systems, assist with monthly reporting and ensure up-to-date records for certifications and legal updates to drive continuous

Qualifications

• Matric/Grade 12 or equivalent.
• Relevant qualification in H&S, Environmental, Quality or similar is advantageous.
• Experience with FSC, PEFC or ISO certification standards.
• Internal auditor training or HIRA is advantageous.
• Experience as a management systems coordinator.
• Strong administrative and document control skills.

Responsibilities

• Coordinate external and internal monitoring.
• Plan and communicate audit dates, criteria and audit requirements.
• Manage audit programmes and document preparation.
• Maintain central stakeholder lists.
• Collect and consolidate ESG documentation from branches.
• Update IMS framework, documentation and ensure system information stays current.
• Act as administrator of HSE system.
• Ensure quality document control structure for business processes and managing master registers.
• Manage responsibilities lists, approved signatures and organograms.
• Maintain industry approved chemical lists and consolidate branch chemical reports.
• Coordinate process, system and external certification or HSE training.
• Manage internal certification platform processes.
• Assist with accurate monthly management reports.
• Information management on legal updates and planning of monthly legal audits.
• Act as administrative contact for H&S, environmental incidents and concerns.
• Arrange internal team travel, accommodation and meeting bookings.
• Tracking on certificate and legal document validity.
• Assist branches with medicals, load/pressure testing and hygiene surveys, including record control.
• Maintain records of inspections, incidents, training and track close-outs.
• Update and coordinate LTIFR for the division.
• Manage and update the annual operational calendar.

Skills

HSE administration

Auditing

Document control

Planning & coordination

Communication

Education

Matric / Grade 12

H&S/ Environmental/ Quality qualification

Tools

MS Office

Document control software

Job description

TWK Agri has the following vacancy available: Assurance & Sustainability Administrator within the Timber division at Piet Retief / Nelspruit, Mpumalanga.

Job Summary

This role involves maintaining compliance records, develop and maintain document control structures, coordinating audits, monitoring assurance and regulatory requirements, supporting ESG and sustainability initiatives, and providing administrative support for divisional health, safety and environmental activities to drive continuous improvement across the business.

Responsibilities and Duties

• Coordinate external and internal monitoring
• Plan and communicate audit dates, criteria and audit requirements
• Manage audit programmes and document preparation
• Maintain central stakeholder lists
• Collect and consolidate ESG documentation from branches
• Update IMS framework, documentation and ensure system information stays current
• Administrator of HSE system
• Ensure quality document control structure for business processes and managing master registers
• Manage responsibilities lists, approved signatures and organograms
• Maintain industry approved chemical lists and consolidate branch chemical reports
• Coordinate relevant process, system and external certification or HSE training
• Manage internal certification platform processes
• Assist with accurate monthly management reports
• Information management on legal updates and planning of monthly legal audits
• Act as administrative contact for H&S, environmental incidents and concerns
• Arrange internal team travel, accommodation and meeting bookings
• Tracking on certificate and legal document validity
• Assist branches with medicals, load/pressure testing and hygiene surveys, including record control
• Maintain records of inspections, incidents, training and track close-outs
• Update and coordinate LTIFR for the division
• Manage and update the annual operational calendar

Qualifications and Skills

• Matric / Grade 12
• Relevant qualification in H&S, Environmental, Quality or similar (advantageous)
• Experience with certification standards (FSC, PEFC or ISO)
• Documented internal auditor training or HIRA (advantageous)
• Experience as management systems coordinator
• Strong administrative and document control management skills
• Good planning, coordination and communication abilities
• Proficient in MS Office and document control software
• High accuracy and attention to detail
• Ability to work independently and meet deadlines

Take the next step in your career with TWK Agri, a trusted leader in agriculture and beyond.

*The company can expire job adverts at any time at their own discretion.

**TWK Agri supports the principles of Employment Equity and reserves the right to prioritise candidates in line with our Employment Equity targets.

***Please note that although this position is advertised in Piet Retief and Nelspruit, only one placement will be made. The successful candidate will be appointed at one of these locations, based on operational requirements and suitability.