Architectural Materials & Resources Coordinator

DHK Architects, Inc.; Cape Town; On-site; ZAR 300,000 - 540,000; Full time

Job summary

dhk Architects in Cape Town seeks an Architectural Materials & Resource Coordinator to support its Knowledge Management function. You will maintain digital and physical knowledge resources, curate the Sample Library and assist project teams with finding materials.

This role requires strong organisation, digital literacy and collaboration across teams, with responsibility for uploading content, coordinating supplier information and helping staff access resources.

Qualifications

• 3 years' experience in coordination, administration, information management or related support role.
• Qualifications in Architecture, Interior Design, Built Environment, Information Management, Library Science or Business Administration are advantageous.
• Experience with product suppliers, materials libraries or professional services environments is beneficial.

Responsibilities

• Maintain and organise digital knowledge resources, libraries and repositories.
• Upload, classify and update project information, research and reference materials.
• Apply established naming conventions, metadata and filing structures.
• Support the ongoing development and curation of knowledge resources.

Skills

Organisational skills

Communication

Digital literacy

Information management

Team collaboration

Attention to detail

Education

Architecture or related field

Information Management / Library Science

Tools

Microsoft 365

SharePoint

Microsoft Lists

Teams

Job description

Architectural Materials & Resources Coordinator

Cape Town, South Africa

We are looking for a highly organised and proactive Architectural Materials & Resource Coordinator to support our Knowledge Management function and contribute to the efficient sharing of information across the practice. The ideal candidate will have a strong interest in architecture, materials, product research and information management, coupled with excellent organisational and communication skills. Comfortable working with both digital systems and people, they will play an important role in maintaining valuable knowledge resources, supporting project teams and helping to curate an inspiring and accessible architectural materials library.

The Architectural Materials & Resource Coordinator provides day-to-day support to the firm's Knowledge Management function, helping to maintain, organise and develop its knowledge resources, digital content and physical sample library.

The role focuses on the practical coordination of information and resources: capturing and uploading content, maintaining libraries and collections, applying established information structures, assisting staff with finding resources, coordinating supplier information and supporting the curation of the Sample Library.

Working under the direction of the Head of Knowledge Management, the role requires a highly organised, digitally competent and proactive individual who is comfortable working with both information systems and people.

Requirements

Knowledge Resources & Content

• Maintain and organise digital knowledge resources, libraries and repositories.
• Upload, classify and update project information, research and reference materials.
• Apply established naming conventions, metadata and filing structures.
• Support the ongoing development and curation of knowledge resources.

Sample Library & Materials Resources

• Manage and maintain the firm's Sample Library and materials collection.
• Catalogue, label and organise product samples and technical literature.
• Maintain links between physical samples and digital product information.
• Assist staff with locating materials, product information and supplier resources.
• Coordinate sample requests, returns and periodic library reviews.
• Act as a key contact for suppliers and product representatives.
• Coordinate supplier visits, product presentations and sample deliveries.
• Gather and maintain product, material and technical information.
• Identify and share relevant new products and resources with project teams.

Research & Staff Support

• Source product, material and reference information in response to staff requests.
• Conduct preliminary research and liaise with suppliers where required.
• Assist staff in accessing knowledge resources, samples and information.
• Escalate technical queries to the Head of Knowledge Management where appropriate.

Administration & Coordination

• Maintain records, trackers and registers relating to resources, suppliers and content.
• Coordinate meetings, supplier engagements and knowledge-related activities.
• Provide administrative support to the Head of Knowledge Management.

Key Outcomes

• Well-organised and accessible knowledge resources.
• Accurate and up-to-date digital content.
• A relevant and well-maintained Sample Library.
• Effective supplier relationships and product information management.
• Improved access to architectural materials and knowledge resources across the practice.

Experience & Qualifications

• 3 years' experience in a coordination, administration, information management, architecture, interior design or related support role.
• Relevant qualifications in Architecture, Interior Design, Built Environment, Information Management, Library Science, Business Administration or a related field advantageous.
• Experience with product suppliers, materials libraries or professional services environments is beneficial.

Technical Skills

• Strong digital literacy and proficiency in Microsoft 365.
• Experience managing digital documents, databases, libraries or structured information.
• Familiarity with SharePoint, Microsoft Lists, Teams or similar platforms advantageous.

Practical knowledge of architectural materials and products is advantageous.

Core Competencies

• Strong organisation and attention to detail.
• Excellent communication and relationship-building skills.
• Service-oriented and proactive approach.
• Curiosity and interest in architecture, materials and information management.
• Ability to manage multiple priorities and work collaboratively across teams.
  
• A competitive salary, commensurate with experience and expertise
• Dynamic project exposure across building typologies and regions
• Opportunities for growth within a progressive and supportive studio environment
• A culture of continuous learning, design excellence, and sustainability leadership

About dhk:

dhk Architects is one of the largest architectural studios in Africa. We deliver buildings, public spaces and interiors that are contextually sensitive, environmentally responsible and technically resilient, resulting in exceptional places that elevate the human experience. dhk is part of 10N, a collective of urbanism, architecture and related design experts brought together by Egis Group.

Our strength as a design-focused, multidisciplinary studio lies in an integrated combination of creative talent, advanced technical capability including digital delivery, on-site implementation expertise and a clear understanding of commercial development strategy.

We work from studios in Cape Town and Johannesburg, delivering a portfolio of award-winning projects that spans geographies and scales. We design for clients in multiple sectors, including commercial, residential, hospitality and leisure, retail, healthcare and education, among others.