Aircraft Maintenance Administrator

The Arya Group; Robertson; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Incomar is seeking a motivated Aircraft Maintenance Administrator to provide stores, administrative and financial support to the Aircraft Maintenance Organisation in Robertson. The role requires meticulous record-keeping, compliance with civil aviation regulations and strong teamwork within the maintenance department.

You will manage Avdex stores, coordinate tool control, and assist with CoA, ATF, and license applications, while ensuring accurate documentation and safe operations.

Qualifications

• Grade 12 or equivalent required; minimum 5 years in aviation.
• Strong planning, administrative and team collaboration skills.
• Proficiency with Outlook, Excel and Word; travel on short notice may be required.

Responsibilities

• Manage Avdex store function and store control.
• Handle tool management, planning of CoA/ATF and license applications.
• Compile work orders and maintain aircraft documentation and logs.
• Maintain safety guidelines and repair logs; label and store parts properly.
• General office duties and contribute to QMS improvements.
• Support finance tasks in maintenance and procurement cycles.

Skills

Planning & Admin

Team player

Microsoft Outlook

Microsoft Excel

Microsoft Word

Travel at short notice

Technical publications

Civil aviation regs

Stores system

Driver’s license B

Problem solving

Analytical skills

Organisational skills

Communication skills

Attention to detail

Education

Grade 12 or Equivalent

Tools

Avdex

Procurement system

Quality Management System (QMS)

Job description

Position: Aircraft Maintenance Administrator

Closing Date: 15 September 2026

Incomar is an aerospace and defence company based in Centurion, South Africa. We are continuously expanding our specialised product development and flight operations capabilities. The group was established in South Africa in 1999, with its origins in military aircraft weapons and avionics integration and flight testing. The company is well established in the local and international industry, with a strong capability in several specialist areas, including:

• Systems Design, Development, and Integration.
• System Testing on a range of platforms / products.
• Product Development.
• Flight Test Execution and Support.

Incomar is seeking a motivated and detail-oriented individual to join the Aircraft Maintenance Team at MasterTech. The successful candidate will be responsible for providing stores, administrative, and financial support to the Aircraft Maintenance Organisation (AMO), contributing to the efficient and effective operation of the Robertson maintenance department.

Required Qualifications

• Grade 12 or Equivalent
• Minimum 5 years’ experience in Aviation

Required Skills and Experience

• Good planning and administrative skills.
• Must be able to work in a team environment.
• Computer literate, including Microsoft Outlook, Excel, and Word.
• Must be available and willing to travel at short notice, locally.
• Sound understanding of technical publications and documentation.
• Understanding of Civil Aviation Regulations and Technical Standards.
• Working knowledge of stores system.
• Valid driver’s license, Code B.
• Strong problem-solving skills and attention to detail.
• Excellent analytical and organisational skills.
• Outstanding written and verbal communication skills.

Preferred Skills and Experience

• Quality & Safety Training
• Maintenance Planning Training

Responsibilities

The candidate will be required to perform various administrative duties including, but not limited to:

• Avdex store function and store management control.
• Tool management and control
• Planning of CoA, ATF and Radio License application requirements.
• Work Order compilation and quality control.
• Record keeping of all aircraft documentation and logbooks.
• Implementing and adhering to strict safety guidance.
• Creating and maintaining repair logs and records.
• Ensuring that all aircraft parts are accurately labelled, organised, and stored.
• Keep work area clean and safe.
• Use, maintain and store company-provided tools and equipment in safe and proper manner.
• General office management duties.
• Work in accordance with the Incomar Quality Management System.
• Contribute towards the continuous improvement of the Incomar Quality Management System.
• Take all the necessary steps to ensure that all non-compliances on both safety and quality issues within your area of responsibility are identified and reported timeously.

The candidate will be required to perform various financial duties including, but not limited to:

• Assist maintenance manager with administrative responsibility tasks on the Maintenance Management System (Avdex) and the Procurement system. These tasks include, but are not limited to the following:
  • Updating and maintaining customer information on Avdex.
  • Authorise completed work packs and verify information for accuracy.
  • Communicate with the applicable finance administrator regarding authorised jobs that are ready to be invoiced.
  • Update the applicable finance administrator when new work packs are created.
  • Send Avdex purchase orders through to suppliers (After payment received from customer).
  • Send supplier orders (including all necessary information) through to the applicable procurement officer to process on the Procurement system.
• Attend meetings with the finance department when needed and give necessary feedback regarding information required.