Administrator - Corporate Services

Apex Group Ltd (UK Branch); Pretoria; On-site; ZAR 300,000 - 450,000; Full time

Benefits offered by this job

Competitive remuneration

Training and development opportunities

Opportunity to be part of a global business

Job summary

Apex Group Ltd (UK Branch) is seeking a proactive Administrator to join the Corporate Services team in Pretoria, South Africa. You will be responsible for managing a client portfolio, providing the highest quality of customer service, and ensuring compliance with statutory regulations.

The ideal candidate will have at least one year of relevant experience, legal qualifications such as an LLB or BCom, and proficiency in Microsoft Office. A competitive remuneration package, along with training and development opportunities, is offered.

Qualifications

• Minimum of 1 year of experience in a fund administration role or financial services.
• Strong academic background in Chartered Secretary, Corporate Governance, or Compliance.
• Knowledge of regulatory environment for fund management.

Responsibilities

• Manage a client portfolio and perform a variety of administrative duties.
• Communicate with clients and resolve queries.
• Ensure compliance with regulatory obligations and deadlines.

Skills

Fund administration experience

Legal qualifications (LLB, BCom)

Corporate Governance knowledge

Proficiency in Microsoft Office

Excellent communication skills

Attention to detail

Education

LLB, BCom, or relevant business qualification

Job description

Description

We are seeking a proactive Administrator to join the Apex Corporate Services team. The successful incumbent will be required to take responsibility for the administration of a client portfolio whilst providing the highest quality of customer service.

The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

• Be responsible for and working with senior administrator managing a client portfolio including all aspects of administration & company secretarial matters;
• Manage the day-to-day client request and reporting;
• Communicate directly with clients and the manager to answer and resolve queries;
• Assisting with the organising and supervising the execution of the income distribution and ongoing administration process (supported by a payment team);
• Ensure operations like subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines;
• Ensure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails;
• Ensure that responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team;
• Work with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities;
• Following customer specific procedures in relation to administration and reporting requirements for each entity;
• Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements;
• Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries;
• Assist with bank account openings and coordinate AML/KYC requests around the entity portfolio when required;
• Be aware and assist with payment transactions for your client portfolio;
• Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
• Prepare and implement customer-specific procedures in relation to the governance and reporting requirements for specific client structures;
• Manage a large client portfolio, including all aspects of administration and company secretarial matter;
• Preparation of documentation for signature;
• Ad-hoc administrative tasks as required.
• Ensure adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
• Build key relationships with clients, respond swiftly to client requests and manage client expectations.

Skills Required

• Minimum of 1 year of experience in a fund administration role or relevant experience within financial services or law.
• An LLB, BCom, or a relevant business qualification is essential.
• Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
• Being an admitted attorney will further strengthen your application.
• A strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.
• Proficiency in Microsoft Office (Word, Excel and Outlook)
• Knowledge of the regulatory environment relating to fund management (some training will be provided)
• Willing to adapt and learn and work with a team
• Excellent communication skills, both written and verbal
• A basic understanding of AML requirements
• A working knowledge of Company Law and Corporate Governance advantageous
• Excellent organizational skills
• Excellent attention to detail and accuracy
• Ability to obtain data from several sources and interpret accordingly
• Ability to work in a team environment, including with colleagues in other jurisdictions.

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities.