Administrative Coordinator

The Thomas & Dorothy Leavey Foundation; Milnerton; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Job summary

The Thomas & Dorothy Leavey Foundation in Milnerton, Western Cape, is seeking an Administrative Coordinator to manage general administrative, financial, and office operations, and to support quarterly board meetings. You will be the main contact for the office, reconcile finances with accounting professionals, oversee vendor relationships, and coordinate board logistics.

Ideal candidates hold a Bachelor's degree and 3–5 years in financial administration and office management, with strong data

Qualifications

• Bachelor's degree and 3-5 years in financial administration and office management.
• Proficiency in data management and database systems, including financial and grantmaking software.
• Strong problem-solving and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication with grantees, vendors, staff, and board members.

Responsibilities

• Be a key point of contact and support for the entire office.
• Reconcile and manage finances, working with accounting professionals and ensuring timely payments.
• Oversee daily office operations and vendor management.
• Coordinate board meetings and provide support for meeting logistics.

Skills

Strong communicator

Analytical thinker

Organized

Grants software

Vendor management

Financial administration

Education

Bachelor's degree

Tools

Accounting software

Grants management software

Database systems

Job description

The Thomas & Dorothy Leavey Foundation is looking for a skilled self-starter and detail-oriented Administrative Coordinator to join our team. This is a vital role handling general administrative, financial, and office operations, in addition to supporting quarterly board meetings.

What You'll Do:

• Be a key point of contact and support for the entire office.
• Reconcile and manage finances, working with accounting professionals and ensuring timely payments.
• Oversee daily office operations and be a go-to person for vendor management.
• Coordinate board meetings and provide support for meeting logistics.

What We're Looking For:

• A strong communicator who can manage relationships with grantees, vendors, staff, and board members.
• An analytical thinker and problem-solver who is curious, excited, and comfortable working with new systems, including grants management software and financial tracking tools.
• Someone who is organized, has a keen eye for detail, and enjoys working on day-to-day operations.

Preferred Experiences and Qualifications:

• Bachelor's degree and 3-5 years in financial administration and office management.
• Proficiency in data management and database systems, including financial and grantmaking software.
• Solid problem-solving, technological, and organizational skills.
• Ability to manage multiple workload priorities and work with deadlines while remaining flexible.
• Strong organizational and communication skills.
• 100% employer funded health, dental, and vision insurance

If you're passionate about making an impact and ready to take on a systems role at a mission-driven organization, we want to hear from you.