Administration Services Analyst (Fixed Term Contract)

Anglo American; Johannesburg; On-site; ZAR 180,000 - 280,000; Full time

Job summary

Anglo American seeks an HR Administration professional for a fixed-term contract based in Johannesburg. The role supports end-to-end recruitment, onboarding and contract data management for executives globally, while ensuring compliance with employment regulations.

The ideal candidate holds an undergraduate HR degree, with 2-3 years in administrative HR and knowledge of SA labour law. A post-graduate qualification is desirable and there are opportunities to contribute to mobility and policy

Qualifications

• Undergraduate 3-year qualification in HR or related field.
• Post graduate qualifications (Hons) in HR, Industrial/Organisational Psychology or Organizational Behaviour are desirable.
• 2-3 years' experience in administrative HR roles.
• Knowledge of South African labour law.

Responsibilities

• Support end-to-end recruitment administration, including travel arrangements and onboarding for executives.
• Collate employment documents and ensure compliance (contracts, right to work checks, background checks).
• Assist with contract and data management within SLAs.
• Provide high-touch P&O support for executives as the primary contact for queries.
• Handle reporting and ad-hoc analyses to inform decisions.
• Assist with global mobility processes and assignment actions.
• Support employees and managers on core P&O processes and policies.
• Create and maintain standard operating procedures.

Skills

HR administration

Confidentiality

Onboarding

Data management

Stakeholder liaison

Education

Undergraduate HR degree

Hons in HR/OB

Job description

Company Description

Global Shared Services (GSS) is a critical asset for Anglo American and De Beers enabling the delivery of functional service work for Finance & People Services to all Business Unit and Group Functions.

Global Shared Services (GSS) is a critical asset for Anglo American and De Beers enabling the delivery of functional service work for Finance & People Services to all Business Unit and Group Functions.

The vision for Global Shared Services (GSS) is to be an exceptional Shared Services organisation, with inspired people, delivering flawless processes, enabled by great technology.

There are three key strategic pillars that GSS is currently aligned to and delivering towards, namely, customers, colleagues and communities.

Proactive and meaningful stakeholder engagement, which includes employees, communication and effective change management are key success factors in the GSS journey.

Job Description

please note that this is a Fixed Term Contract role.

KEY OUTPUTS

Performance and Delivery

• Support end-to-end recruitment administration, including travel arrangements, reimbursements and onboarding activities for executives globally.
• Collate employment documentation and while adhering to compliance, such as but not limited to contract generation, right to work checks, background checks etc.
• Facilitate contract and data management while adhering to SLA's.
• Provide high-touch, confidential P&O support for executives, acting as the primary contact for all queries and supporting end-to-end service requests within defined SLAs.
• Resolve queries and escalations while maintaining effective prioritisation of workload
• Responsible for reporting and analysis of ad-hoc reports, trend identification to draw insights to support data-driven decisions, including contract template updates.
• Administer global mobility processes for all assignment types and subsequent actions such as transfer packages, contracts, etc.
• Provide relevant administrative support to international assignees.
• Support employees and managers on core P&O processes and policies.
• Create and maintain Desktop Procedures' and Standard Operating Procedures.

Compliance

• Conduct compliance audits and ensure adherence to legislative requirements.
• Identify risks and Compliance to the processes/policies proactively.

Safety, health and Environment

• Administer employee benefits and health processes i.e. maternity leave documentation and health referrals.
• Demonstrate behaviour in line with health, safety, and environmental standards and with the Group's values.
• Participate in relevant safety audits, inspections and observations, and address issues as part of demonstrating safety leadership.

Qualifications

• Undergraduate 3-year qualification in a relevant discipline - HR, Industrial/Organisational Psychology, Organizational Behaviour - required
• Post graduate qualifications (Hons level) in a relevant discipline - HR, Industrial/Organisational Psychology, Organizational Behaviour - Desirable

Experience

• 2 - 3 Years' experience working in an administrative HR role.
• At least 1 - 2 years Human Resources generalist/ talent acquisition/ recruitment experience.
• Knowledge of South African labour law.

Additional Information

What we offer

• When you join Anglo American, you can expect to enjoy a competitive salary and benefits package. But more than this, you'll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We're a large, successful multinational company - and we're still growing all the time.

Who we are?

• Anglo American is a global diversified mining business. Our portfolio of world class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.

Inclusion and Diversity

• Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential

How We Are Committed To Your Safety

• Nothing is more important to us than ensuring you return home safely after a day's work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we're also continually investing in new technologies - from drones to data analytics - that are helping to make mining safer