Administration Manager

Anton Paar Southern Africa (Pty) Ltd.; Midrand; On-site; ZAR 600,000 - 900,000; Full time

Job summary

Anton Paar Southern Africa (Pty) Ltd. Administration Manager role overseeing financial, administrative, procurement, facilities and business support functions to ensure sound controls and compliant operations.

The position focuses on efficient operations, cost control and continuous improvement to support strategic objectives and robust reporting.

Qualifications

• Degree in Finance, Accounting, Business Management or related field is preferred.
• Strong financial skills and analytical problem-solving abilities.
• Excellent verbal and written communication skills.
• Strong interpersonal, communication and presentation skills.
• Travel may be required.

Responsibilities

• Oversee financial reporting, controls and payroll processing.
• Monitor cash flow, budgeting, forecasting and financial planning.
• Lead administrative functions, procurement, contracts and facilities.
• Ensure governance, compliance, risk management and internal controls.
• Drive process improvement and effective systems usage.
• Lead and develop the Administration team.

Skills

Financial acumen

Interpersonal skills

Communication skills

Presentation skills

Analytical problem solving

Team leadership

Regulatory awareness

Education

Degree in Finance, Accounting, Business Management or related field

Job description

Company Description

The Administration Manager is responsible for the effective management of the company’s financial, administrative, procurement, facilities and business support functions. The role ensures sound financial control efficient business operations, regulatory compliance and the continuous improvement of systems and processes to support the achievement of the Company’s strategic and operational objectives.

Job Description

1.Financial Management and Reporting:

• Ensure accurate financial reporting and controls
• Monitor financial performance and identify risks and opportunities.
• Monitor cash flow, working capital and liquidity requirements.
• Support budgeting, forecasting and financial planning.
• Maintain effective internal controls and safeguard company assets.
• Oversee payroll administration and ensure the accurate and timely processing of payroll and related statutory submissions.
• Support the General Manager in achieving financial objectives.

2.Administration and Business Operations:

• Lead and manage administrative functions and support services.
• Ensure efficient day‑day business operations.
• Oversee office management, facilities and business infrastructure.
• Oversee the administration of commercial contracts, leases and service agreements.
• Ensure administrative processes support operational effectiveness.

3.Procurement & Materials Management:

• Oversee purchasing and supplier management processes.
• Ensure effective inventory, and distribution management.
• Manage vendor relationships and service agreements.
• Support cost control and procurement efficiencies.

4.Governance, Compliance and Risk Management:

• Support compliance with company policies, legal requirements and internal controls.
• Coordinate tax statutory and regulatory compliance requirements
• Manage insurance facilities and business continuity requirements
• Identify and mitigate operational and administrative risks.

5.Process Improvement & Systems Management:

• Drive continuous improvement of business processes
• Ensure effective utilization of business systems and reporting tools.
• Support organizational efficiency through process optimization initiatives

6.Leadership and People Management:

• Lead and develop the Administration team members
• Foster a culture of accountability, collaboration and continuous improvement.
• Ensure employees are appropriately trained and supported to achieve business objectives.

Qualifications

• Degree in Finance, Accounting, Business Management or related field is preferred.
• Strong financial skills
• Strong interpersonal, communication and presentation skills
• Strong analytical problem-solving skills
• Excellent verbal and written communication skills
• Travel may be required.

Additional Information

Only Suitably qualified candidates will be considered.