Admin Assistant - VKB Mechanization, Villiers

VKB Agriculture; Vrystaat; On-site; ZAR 180,000 - 240,000; Full time

Job summary

VKB Group (Mechanization Branch) seeks a highly organized administrator to support workshop operations and stock control, ensuring efficient financial controls and superior customer service.

The ideal candidate will have Grade 12/NQF4, experience in a workshop environment, and proficiency in Microsoft Office. Responsibilities include cash handling, claim processing, stock taking, and coordinating with suppliers and customers.

Qualifications

• Grade 12 /NQF 4 or equivalent.
• Workshop/spares/mechanization experience advantageous.
• Proficient with Microsoft Office.
• Experience processing warranty claims and workshop job cards.
• Familiarity with agricultural equipment parts and workshop processes.
• Willing to work six days per week (Mon-Sat).

Responsibilities

• Handle petty cash transactions and balance at end of day.
• Perform end-of-day reconciliations and banking of daily transactions.
• Register, process, and finalize warranty claims and workshop job cards.
• Issue GRVs and monitor deviation reports.
• Assist with stock control and stock-taking processes.
• Follow up on outstanding customer quotations, orders and workshop job cards.
• Receive supplier deliveries in line with company policies.
• Liaise with internal and external customers to ensure service excellence.
• Provide general administrative support and perform ad hoc tasks as required.
• Perform workshop administrative duties, including maintaining safety documentation and managing job cards.

Skills

Good communication

Numerical ability

Administrative excellence

Time management

Detail-oriented

Computer literacy

Value-add process improvements

Education

Grade 12 /NQF 4

Tools

Microsoft Office

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company providing support to farmers and producing straight-from-the-farm foods for consumers. Apart from its various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK.

Our roots are firmly planted in agriculture, with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now operate across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.

This "house of brands", established with the support of our farmer shareholders, forms the foundation for building the agribusiness of the future.

Why this role matters?The Mechanization Branch Administrator plays a vital role in ensuring the smooth day-to-day administration of the branch. This position supports workshop operations, stock administration, financial controls, and customer service functions, enabling the branch to operate efficiently while delivering excellent service to customers.
Why join VKB?
At VKB, you become part of an agricultural organisation with a proud history of serving farming communities. We offer a supportive environment where employees are encouraged to grow, contribute ideas, and make a meaningful impact within the business and the agricultural sector.
What success looks like?
Success in this role is demonstrated by accurate administration, effective stock control, timely processing of claims and documentation, efficient workshop support, excellent customer service, and strict adherence to company policies and procedures.
Who are we looking for (Ideal candidate profile)
We are looking for a highly organized and detail-oriented individual who enjoys administrative work, thrives in a fast-paced environment, and can build positive working relationships with customers, suppliers, and colleagues. The successful candidate will be dependable, accurate, customer-focused, and committed to delivering quality work.Minimum requirements, including
Qualifications and Experience

• Grade 12 /NQF 4
• Previous experience within a workshop, spares, or mechanization environment will be advantageous
• Computer literate with proficiency in Microsoft Office
• Experience processing warranty claims and workshop job cards
• Knowledge of agricultural equipment parts, service, and workshop processes will serve as an advantage
• Willingness to work six days per week (Monday to Saturday)

Competencies

• Attention to detail
• Accountability and integrity
• Customer service orientation
• Planning and organising
• Problem-solving ability
• Ability to work under pressure
• Teamwork and collaboration
• Administrative excellence

Skills Required

• Good communication skills
• Numerical ability and accuracy
• Strong administrative skills
• Excellent time management
• Thorough, precise, and accurate work ethic
• Computer literacy
• Ability to continuously add value to business processes

Key Responsibilities

• Handle and balance petty cash transactions
• Perform end-of-day reconciliations, including balancing and banking daily transactions
• Register, process, and finalize claims
• Issue GRVs and monitor deviation reports
• Assist with stock control and stock-taking processes
• Follow up on outstanding customer quotations, orders, and workshop job cards
• Receive supplier deliveries in accordance with company policies and procedures
• Liaise with internal and external customers to ensure excellent service delivery
• Provide general administrative support and perform ad hoc tasks as required
• Perform workshop administrative duties, including maintaining safety documentation and managing job cards

Important Information for Applicants

VKB Group reserves the right to close or withdraw any vacancy at its discretion. All personal information submitted through the Career Portal will be used solely for recruitment purposes and, where applicable, for matters related to employment.

As an equal opportunity employer, VKB Group is committed to Employment Equity, transformation, and the inclusion of People with Disabilities. Our recruitment decisions are aligned with the VKB Group Employment Equity Plan and Transformation Strategy.

A Note on Honesty and Integrity

As part of the application process, you will be required to complete a screening questionnaire. We strongly encourage all candidates to answer every question honestly and accurately.

At VKB Group, our culture is rooted in the values of being Humble, Hungry, Smart, Bold, and Playing as One Team. We believe in building authentic relationships and making sound decisions based on trust and integrity. Misrepresenting qualifications, experience, competencies, criminal history, or any other information may result in your application being withdrawn or your employment being terminated should discrepancies be identified during verification processes.

We respect your time and ask that you respect ours by providing truthful information throughout the recruitment process. This helps ensure that we focus on candidates who are genuinely aligned with the requirements of the role and the values of our organisation.