Accounts Payable Administrator

Geotech; Cape Town; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Geotech in Cape Town seeks an experienced Accounts Payable Administrator to ensure accurate and timely processing of supplier invoices and payments. You will maintain AP records, manage supplier reconciliations, and support the finance function with month-end activities and reporting.

The ideal candidate has 2–3 years in AP/creditors, strong Excel and SAGE ERP 300 experience, and a detail‑oriented, process‑driven mindset within a structured finance environment.

Qualifications

• Matric/Grade 12 with Pure Mathematics and/or Accounting.
• Tertiary qualification such as a Higher Certificate or Diploma in Financial Accounting, Accounting or Finance.

Responsibilities

• Process and verify supplier invoices accurately and timeously.
• Capture and allocate invoices to the appropriate accounts and cost centres.
• Verify invoices against supporting documentation and relevant approvals.
• Prepare and process supplier payments.
• Perform supplier statement and accounts payable reconciliations.
• Investigate and resolve discrepancies on supplier accounts.
• Maintain an accurate and up-to-date accounts payable ledger.
• Ensure all supplier transactions and payments are processed with internal controls.
• Maintain positive relationships with suppliers.
• Assist with cash flow management through timely payment processing.
• Prepare accounts payable reports for Finance Manager.
• Assist with month-end processes and financial reporting.
• Identify opportunities to improve AP processes and systems.
• Maintain organised financial records.
• Support wider Finance team as required.
• Assist with training and knowledge transfer during the initial phase.

Skills

Numerical accuracy

Organisational skills

Communication

Attention to detail

Problem solving

Interpersonal skills

Teamwork

Computer literacy

Self-motivation

Education

Matric/Grade 12

Higher Certificate or Diploma in Financial Accounting/Accounting/Finance

Tools

SAGE ERP 300

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Accounts Payable Administrator Geotech•Cape Town, Western Cape, South Africa

We are seeking an experienced Accounts Payable Administrator to join our Finance Department. The successful candidate will be responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining accurate accounts payable records, managing supplier reconciliations, and supporting the overall financial administration function.

Key Responsibilities

• Process and verify supplier invoices accurately and timeously.
• Capture and allocate invoices to the appropriate accounts and cost centres.
• Verify invoices against supporting documentation and relevant approvals.
• Prepare and process supplier payments.
• Perform supplier statement and accounts payable reconciliations.
• Investigate and resolve discrepancies on supplier accounts.
• Maintain an accurate and up-to-date accounts payable ledger.
• Ensure all supplier transactions and payments are processed in accordance with internal controls and procedures.
• Maintain positive and professional relationships with suppliers.
• Respond to supplier queries and resolve account-related issues.
• Assist with cash flow management through accurate and timely payment processing.
• Prepare relevant accounts payable reports and information for the Finance Manager.
• Assist with month-end processes and financial reporting requirements.
• Identify opportunities to improve accounts payable processes and systems.
• Maintain accurate and organised financial records.
• Provide support to the wider Finance team as required.
• Assist with training and knowledge transfer during the initial phase of the role.

Minimum Requirements

• Matric / Grade 12, with a pass in Pure Mathematics and/or Accounting.
• Relevant tertiary qualification such as a Higher Certificate or Diploma in Financial Accounting, Accounting or Finance.
• 2–3 years' hands‑on experience in an Accounts Payable or Creditors environment.
• Experience processing supplier invoices and payments.
• Strong experience with supplier/creditors reconciliations.
• Experience working with an accounts payable module within an accounting system.
• SAGE ERP 300 experience is highly advantageous/required.
• Good working knowledge of Microsoft Excel, Word and Outlook.

Key Skills & Competencies

• Strong numerical accuracy and attention to detail.
• Excellent organisational and administrative skills.
• Good communication and interpersonal skills.
• Ability to work accurately under pressure and meet deadlines.
• Strong reconciliation and problem‑solving abilities.
• Good understanding of accounts payable processes and internal controls.
• High level of computer literacy.
• Ability to work independently as well as within a team.
• Professional approach to supplier and stakeholder relationships.

Ideal CandidateThe ideal candidate will have a solid background in Creditors/Accounts Payable, strong invoice processing and reconciliation experience, and practical experience using SAGE ERP 300. They should be detail‑oriented, numerically accurate and comfortable working in a structured Finance environment.