Accounts Assistant

Phoenix Recruitment Limited; Wes-Kaap; On-site; ZAR 100,000 - 167,000; Full time

Job summary

Wine Estate near Somerset West is seeking a detail-oriented and organised Accounts Assistant to join our Finance team. You will provide day-to-day accounting and administrative support to ensure financial information is processed accurately and on time.

You will review and process customer invoices, reconcile accounts, handle supplier invoices with proper approvals, prepare weekly and monthly payment files, and assist with year-end audit prep.

Qualifications

• Grade 12
• Formal accounting qualification
• Experience in accounts, bookkeeping or finance support
• Understanding of creditors, debtors and reconciliations
• Comfortable with spreadsheets and financial information
• Detail-oriented and accurate
• Good communication and organisational skills
• Professional and respectful when interacting with colleagues, suppliers and guests
• Show initiative and take responsibility for their work
• Able to work independently and as part of a team
• Able to work under pressure and meet deadlines
• Energetic and service-oriented approach

Responsibilities

• Review orders received and process customer invoices.
• Reconcile customer accounts where required.
• Review credit applications and submit them to the Accountant for further processing.
• Review supplier invoices to ensure information is complete and accurate.
• Submit invoices to the relevant Heads of Department (HODs) for approval.
• Process approved supplier invoices accurately and timeously.
• Ensure all invoices have the required authorisation before processing.
• Reconcile supplier accounts.
• Conduct bi-weekly reviews of supplier ageing.
• Track departmental expenses and ensure invoices are accurately recorded on the relevant budget trackers.
• Prepare weekly payment files.
• Send proof of payments to relevant HODs.
• Prepare monthly payment files for review by the Accountant.
• Reconcile weekly cash-ups and investigate and follow up on any variances.
• Assist in ensuring that financial controls and procedures are followed.
• Ensure all financial capturing is accurate and free from error.
• Monitor relevant inventory input costs.
• Update costing sheets as invoices and supporting information are received.
• Ensure assets are correctly allocated and asset information is kept up to date.
• Assist with financial year-end audit preparation and supporting documentation.
• Assist with monthly stock verification.
• Maintain accurate and organised financial filing.
• Provide assistance to junior staff members where required.
• Assist with ad-hoc finance and administrative requests.

Skills

Attention to detail

Organised

Communication

Teamwork

Education

Grade 12

Accounting qualification

Tools

Excel

Job description

Wine Estate based in close to Somerset West is looking for a detail-oriented and organised Accounts Assistant to join their Finance team. The successful candidate will provide day-to-day accounting and administrative support and help ensure that financial information is processed accurately and on time.

Duties

Customers

• Review orders received and process customer invoices.
• Reconcile customer accounts where required.
• Review credit applications and submit them to the Accountant for further processing.

Suppliers

• Review supplier invoices to ensure information is complete and accurate.
• Submit invoices to the relevant Heads of Department (HODs) for approval.
• Process approved supplier invoices accurately and timeously.
• Ensure all invoices have the required authorisation before processing.
• Reconcile supplier accounts.
• Conduct bi-weekly reviews of supplier ageing.

Budgets

• Track departmental expenses and ensure invoices are accurately recorded on the relevant budget trackers.

Banking & Cash-Ups

• Prepare weekly payment files.
• Send proof of payments to relevant HODs.
• Prepare monthly payment files for review by the Accountant.
• Reconcile weekly cash-ups and investigate and follow up on any variances.

Financial Reporting & Controls

• Assist in ensuring that financial controls and procedures are followed.
• Ensure all financial capturing is accurate and free from error.
• Monitor relevant inventory input costs.
• Update costing sheets as invoices and supporting information are received.
• Ensure assets are correctly allocated and asset information is kept up to date.

Audit & Stock Control

• Assist with financial year-end audit preparation and supporting documentation.
• Assist with monthly stock verification as allocated. General Administration
• Maintain accurate and organised financial filing.
• Provide assistance to junior staff members where required.
• Assist with ad-hoc finance and administrative requests.

Requirements

• Grade 12
• A formal Accounting qualification
• Relevant experience in an accounts, bookkeeping or finance support role.
• A good understanding of creditors, debtors and account reconciliations.
• Comfortable working with spreadsheets and financial information.
• Highly attentive to detail and able to work methodically and accurately.
• Good communication and organisational skills.
• Professional and respectful when interacting with colleagues, suppliers and guests.
• Show initiative and take responsibility for their work.
• Able to work independently and as part of a team.
• Able to work under pressure and meet deadlines.
• Energetic and service-oriented approach.