Accounts Administrator

Peopleworth; Paarl; On-site; ZAR 320,000 - 420,000; Full time

Benefits offered by this job

Collaborative culture

Growth opportunities

Job summary

Peopleworth is seeking an experienced Accounts Administrator to provide full-time bookkeeping and financial administration across multiple entities and client accounts. You will manage reconciliations, invoices, and records with minimal supervision, and you will interact with internal stakeholders and clients to keep information accurate and up to date.

The role requires strong attention to detail, professional communication, and the ability to prioritise a busy workload.

Qualifications

• 3–5 years practical finance experience
• Experience reconciling bank and accounts independently
• Experience managing bookkeeping across multiple entities/clients
• Proficiency with Xero or similar cloud accounting software
• Experience processing invoices, payments, AP/AR
• Strong client communication and attention to detail

Responsibilities

• Complete regular bank, credit card, supplier and account reconciliations and investigate discrepancies
• Process, review and manage invoices, payments and supporting documentation
• Maintain up-to-date bookkeeping records across entities/clients
• Support accounts payable and accounts receivable activities and follow up on outstanding items
• Prepare financial information and reports for accountants or management
• Collaborate with clients to obtain information and resolve queries
• Assist with month-end accounting activities and ensure timely reconciliations
• Maintain organized documentation for audit, compliance and reporting
• Identify discrepancies and potential issues and escalate when required
• Support process improvements in bookkeeping and financial administration

Job description

At peopleworth, we support work where people and performance thrive. As part of our Employer Group, we work with a variety of forward-thinking partners and are excited to share this opportunity that sits within our growing group.

Role Overview

We are looking for an experienced Accounts Administrator to provide full-time bookkeeping and financial administration support across multiple entities and client accounts.

This role is suited to someone who is confident managing reconciliations, invoices, financial records, and day-to-day accounting administration with limited supervision. You will work with both internal stakeholders and clients, taking ownership of routine accounting activities while ensuring financial information remains accurate, organised, and up to date.

The position requires strong attention to detail, confidence communicating with clients, and the ability to manage multiple accounts and priorities in a structured and professional manner.

Requirements

• Demonstrated experience in bookkeeping, accounts administration, or a related finance role, ideally with approximately 3 to 5 years of practical experience
• Strong practical experience completing bank and account reconciliations independently
• Experience managing bookkeeping activities across multiple entities, accounts, or clients
• Proficiency with Xero or similar cloud-based accounting software
• Experience processing invoices, payments, accounts payable, accounts receivable, and supporting financial documentation
• Confidence working directly with clients or external stakeholders to resolve accounting queries and obtain required information
• Good understanding of bookkeeping principles and the importance of maintaining accurate financial records
• Strong numerical accuracy and attention to detail, with the ability to identify and investigate discrepancies
• Ability to organise and prioritise a full workload across multiple accounts, deadlines, and stakeholders
• Strong written and verbal communication skills with a professional and client-focused approach
• Ability to work independently while collaborating effectively with colleagues when required
• A bookkeeping, accounting, finance, or related qualification is advantageous but practical experience will also be considered

Key Responsibilities

Complete regular bank, credit card, supplier, and account reconciliations, investigating and resolving discrepancies where required.

• Process, review, and manage invoices, payments, and supporting financial documentation across multiple entities or client accounts
• Maintain accurate and up-to-date bookkeeping records within the relevant accounting systems
• Support accounts payable and accounts receivable activities, including monitoring outstanding items and following up where appropriate
• Prepare financial information, reconciliations, schedules, and supporting reports for accountant or management review
• Work directly with clients to obtain financial information, resolve queries, clarify transactions, and ensure required documentation is received
• Assist with month-end accounting activities and ensure relevant reconciliations and records are completed accurately and on time
• Maintain organised supporting documentation for accounting, audit, insurance, compliance, and internal reporting purposes
• Identify discrepancies, missing information, and unusual transactions and investigate these before escalating where required
• Manage multiple client and entity accounts while maintaining accuracy, confidentiality, and clear prioritisation
• Support continuous improvements to bookkeeping and financial administration processes
• Provide additional accounting and financial administration support as required

Benefits

• Collaborative, people-centred performance culture.
• Opportunities to grow in a fast-paced environment.