Aankope Assistent: Besproeing / Purchasing Assistant: Irrigation

OVK Bedryf BPK; Ladybrand; On-site; ZAR 180,000 - 260,000; Full time

Job summary

OVK Bedryf BPK seeks an organized administrative professional to ensure accuracy in irrigation purchases and product data, with timely follow-up and reliable AS400 price and order data for the irrigation team.

The role includes daily support to the Purchasing Manager and Product Series Manager, managing purchase orders, supplier price lists, and stock-related documentation while collaborating across branches and finance to resolve queries efficiently.

Qualifications

• Matric; administrative, purchasing or stock qualification beneficial.
• Preferably 2–3 years administrative experience in purchasing, stock or agricultural trade.
• Knowledge of AS400 and irrigation products an advantage.

Responsibilities

• Provide daily administrative support to the Purchasing Manager and Product Series Manager.
• Create, check, document, and follow up on purchase orders and outstanding orders.
• Maintain and verify supplier price lists, costs, and selling prices on AS400 according to approved authorisations.
• Record and follow up on supplier, stock, delivery and warranty claims until completion.
• Track credit notes, returns, delivery receipts and differences between orders, receipts and invoices.
• Prepare stock, price, claim and outstanding order reports and distribute timely.
• Maintain product and supplier records, documentation and electronic files.
• Liaise with branches, distribution centres, suppliers and finance to resolve queries quickly.
• Escalate delays, price variances and unresolved claims promptly.

Skills

Strong organizational skills

Strong communication skills

Problem-solving abilities

Accuracy

Accountability

Team collaboration

Education

Matric

Tools

AS400

Job description

Kern doel van die pos:

Om die administratiewe akkuraatheid en opvolg van besproeiingsaankope en produktdata te verseker.

Verseker akkurate aankope-administrasie, tydige opvolg en betroubare AS400-prys- en besteldata vir die besproeiingspan.

Minimum Vereistes:

• Matriek; toepaslike administratiewe, aankope- of voorraadkwalifikasie sal voordelig wees;
• Verkieslik 2–3 jaar administratiewe ervaring in aankope, voorraad of landbouhandel;
• Kennis van AS400 en besproeiingsprodukte sal ’n voordeel wees.

Vaardighede:

• Sterk organisasie-, kommunikasie- en probleemoplossingsvermoë;
• Akkuraatheid, verantwoordbaarheid en die vermoë om onder operasionele druk te presteer;
• Diensgerigte ingesteldheid en goeie samewerking met interne rolspelers;
• Sterk rekenaarvaardighede.

Verantwoordelikhede:

• Verskaf daaglikse administratiewe ondersteuning aan die Aankoopbestuurder en Produkreeksbestuurder;
• Skep, kontroleer, dokumenteer en volg aankoopbestellings en uitstaande bestellings op;
• Onderhou en verifieer verskafferpryslyste, kostes en verkooppryse op AS400 volgens goedgekeurde magtigings;
• Registreer en volg verskaffer-, voorraad-, aflewerings- en waarborgeise tot afhandeling op;
• Volg kredietnotas, terugsendings, afleweringsbewyse en verskille tussen bestellings, ontvangste en fakture op;
• Berei voorraad-, prys-, eis- en uitstaande-bestellingsverslae voor en versprei dit betyds;
• Onderhou produk- en verskafferrekords, dokumentasie en elektroniese leêrs;
• Skakel met takke, DC, verskaffers en finansie om navrae vinnig op te los;
• Eskaleer vertragings, prysafwykings en onopgeloste eise betyds.

OVK is ‘n gelyke geleenthede werkgewer. Ons moedig persone uit aangewese groepe, asook persone met gestremdhede, aan om aansoek te doen.

Core purpose of the post:

To ensure the administrative accuracy and follow-up of irrigation purchases and product data.

Ensure accurate procurement administration, timely follow-up, and reliable AS400 price and order data for the irrigation team.

Minimum Requirements:

• Matric; appropriate administrative, purchasing or stock qualification will be beneficial;
• Preferably 2–3 years of administrative experience in purchasing, inventory, or agricultural trade;
• Knowledge of AS400 and irrigation products will be an advantage.

Skills:

• Strong organizational, communication, and problem-solving abilities;
• Accuracy, accountability, and the ability to perform under operational pressure;
• Service-oriented mindset and good cooperation with internal role players;
• Strong computer skills.

Responsibilities:

• Provide daily administrative support to the Purchasing Manager and Product Series Manager;
• Create, check, document, and follow up on purchase orders and outstanding orders;
• Maintain and verify supplier price lists, costs, and sales prices on AS400 according to approved authorizations;
• Register and follow up supplier, inventory, delivery, and warranty claims through to completion;
• Track credit notes, returns, delivery receipts, and differences between orders, receipts, and invoices;
• Prepare inventory, price, claim, and outstanding order reports and distribute them in a timely manner;
• Maintain product and supplier records, documentation, and electronic files;
• Connect with branches, DC, suppliers, and finance to resolve queries quickly;
• Escalate delays, price variances, and unresolved claims in a timely manner.

OVK is an equal opportunity employer. We encourage persons from designated groups, as well as persons with disabilities, to apply.