Senior Project Development and Reporting Associate (G6)

International Organization for Migration (10000000); Caracas; Presencial; VES 23.184.000 - 32.457.000; Jornada completa

Descripción de la vacante

International Organization for Migration in Caracas, Bolivarian Republic of Venezuela, invites applications for a Senior Project Development and Reporting Associate. This Special Short-Term post (G-6) supports development, monitoring and reporting of projects under the General Service category.

The role includes preparing concept notes and project proposals, donor reporting, SOP inputs, and capacity-building activities with partners and stakeholders. Fluency in English and Spanish is required.

Formación

• Strong written and oral communication abilities.
• Proven analytical and planning skills.
• Ability to work under pressure and meet deadlines.
• Experience liaising with government and UN entities.

Responsabilidades

• Assist in planning, coordination, implementation and monitoring of project activities.
• Compile, summarize, analyse and present information on project topics.
• Monitor trends and donor requirements; ensure compliance.
• Draft status reports and donor reports; prepare briefing notes and graphics.
• Organize meetings, workshops and training sessions; deliver capacity-building activities.
• Maintain files/records and respond to information requests.
• Support funding opportunities and liaise with authorities, partners and donors.

Conocimientos

Communication skills

Analytical skills

Planning skills

Intercultural collaboration

Educación

High school diploma + 6 yrs exp

Bachelor’s degree in Political or Social Sciences or related field

Descripción del empleo

Position Title: Senior Project Development and Reporting Associate

Duty Station City: Caracas
Duty Station Country: Bolivarian Republic of Venezuela
Grade: G-6
Contract Type: Special Short-Term
Recruiting Type: General Service
Vacancy Type: Special Vacancy Notice
Initial duration: until 31 december 2026

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered

• First-tier candidates: Internal candidates.
• Second tier candidates include: All external candidates.

Organizational Context and Scope

The International Organization for Migration (IOM), the United Nations Migration Agency, is the leading intergovernmental organization in the field of migration and works closely with governmental, intergovernmental, and non‑governmental partners. IOM promotes the orderly and humane management of migration, advances international cooperation on migration issues, supports practical solutions to emerging challenges, and provides humanitarian assistance to migrants in need, including internally displaced persons.

1. Assist in the planning, coordination, implementation and monitoring of project activities, including but not limited to the support to the development of concept notes and project proposals.
2. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor emerging trends and priorities in line with IOM frameworks and donor requirements.
4. Act as focal point for administrative coordination of the development processes, involving liaison with organizational units and external parties to initiate requests, obtain necessary clearances, follow‑up on administrative actions.
5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
6. Draft correspondence on donor reports in line with IOM policies; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
8. Respond to complex information requests and inquiries; set up and maintain files/records.
9. Support the monitoring of funding opportunities and participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project development activities.
10. Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
11. Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
12. Perform other related duties as assigned.
    

Required Qualifications and Experience

Education

• High school diploma with six years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Experience supporting the drafting and development of result-based concept notes and project proposals, preferably in the international development/humanitarian sector and migration related.
• Experience contributing to the preparation of narrative and financial reports to donors and other relevant counterparts.
• Experience supporting donor reporting processes and responding to calls for proposals.
• Experience related to project cycle processes and related reporting requirements.
  

Skills

• Good communication, writing and organizational skills;
• Strong analytical and planning skills;
• Capacity to work effectively and harmoniously with colleagues from varied cultures and professional background;
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
• Good level of computer literacy, including database applications.
  

Languages

IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English and Spanish is required (oral and written).

DESIRABLE

N/A

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values

- all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

• IOM only accepts duly completed applications submitted through the IOM e-Recruitmentsystem

• Only shortlisted candidates will be contacted.

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• IOM does not charge a fee at any stage of its recruitment process.

• This vacancy is only available for local citizens or foreigners with right of residence and right to work in the country.

• For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies