Procurement Manager

XP; Caracas; On-site; VES 78,878,000 - 113,935,000; Full time

Job summary

XP Group is seeking a Procurement Manager in Caracas to lead the local procurement and materials function, delivering compliant, value-driven sourcing for Operations, Wells, Drilling, Maintenance and Projects. You will manage RFQs/RFPs, supplier prequalification, contract administration and inventory control, reporting to the Country Manager with a dotted-line to the CPO.

Fluent Spanish and English are required, with about 10 years’ procurement experience in oil & gas, strong governance, ethics

Qualifications

• Bachelor's degree in Business, Commercial or relevant discipline.
• About 10 years’ experience in procurement / contracting / commercial experience, preferably within oil & gas operations.
• Good understanding of different commercial models and tendering processes.
• Ability to develop sourcing strategies with technical teams for assurance.

Responsibilities

• Lead local Procurement team and provide practical commercial support to Operations, Wells/WO-WI, Drilling, Maintenance, Projects, HSE, Finance, HR, IT and other user departments as required.
• Develop and execute fit-for-purpose sourcing and contracting strategies for services, materials and equipment, balancing requirements, competition, schedule, risk and total commercial value.
• Ensure procurement activities comply with XP Guidelines, procedures and Delegation of Authority; maintain auditable files.
• Manage RFQs/RFPs/ITTs, bidder communications, commercial evaluations, negotiations and award recommendations.
• Support contracts administration for MSAs, ISAs, POs; ensure models fit scope and control.
• Oversee supplier prequalification, performance reviews and audit readiness.
• Lead negotiations for strategic agreements; identify procurement risks with Legal, Finance, HSE and Compliance.
• Maintain ethics, confidentiality and professional conduct in all supplier dealings.
• Oversee warehouse and inventory management activities.

Skills

Spanish

English

Negotiation

Procurement

Contracting

Analytics

Education

Bachelor's degree in Business or related

Tools

ERP / procurement systems

Job description

Who we are

Founded in 2005, XP Group is an international upstream energy company focused on field development, mature asset rehabilitation, and production enhancement. Operating across multiple countries, we drive sustainable production growth through operational excellence, technology, and responsible investment.

Following the signing of a long-term contract in the Orinoco Belt, one of the world's largest hydrocarbon provinces, we are building our organization in Venezuela and are seeking talented professionals to join this exciting growth opportunity.

We are currently looking for a Procurement Manager to join our team in Caracas, Venezuela.

You will lead and manage the Procurement and Materials function, providing commercial, sourcing, warehouse and inventory management support to the Country organization and its operating activities. The role is accountable for effective local procurement execution, supplier and contractor management, materials control, commercial value, governance and compliance with company policies, procedures and Delegation of Authority.

You will report directly to the Country Manager and maintain a functional dotted-line relationship with the Chief Procurement Officer (CPO).

Main responsibilities:

• Lead the local Procurement team and provide practical commercial support to Operations, Wells/WO-WI, Drilling, Maintenance, Projects, HSE, Finance, HR, IT and other user departments as required.
• Develop and execute fit-for-purpose sourcing and contracting strategies for services, materials and equipment, balancing operational requirements, competition, schedule, risk and total commercial value.
• Ensure procurement activities comply with XP Procurement Guidelines, approved procedures, Delegation of Authority, ethical standards and applicable local requirements. Maintain complete and auditable procurement files.
• Manage RFQs/RFPs/ITTs, bidder communications, commercial evaluations, clarifications, negotiations and award recommendations. Ensure appropriate competition or documented justification where a competitive process is not used.
• Support the commercial development and administration of contracts, MSAs, ISAs, POs and call-offs. Ensure each commercial model is appropriate for the relevant discipline and scope, including lump sum, unit rates, day rates, call-off rates, reimbursable elements or combinations as appropriate.
• Own and coordinate the procurement aspects of supplier and contractor prequalification. Ensure capabilities, resources, facilities, financial capacity, delivery model and supporting evidence are properly assessed and audit-ready.
• Establish and maintain supplier performance reviews using relevant KPIs, including quality, delivery, HSE input from the responsible function, commercial performance, responsiveness and corrective-action closure.
• Review material subcontracting arrangements and critical third-party dependencies from a procurement perspective.
• Maintain current knowledge of the Venezuelan and relevant international supplier markets. Develop a capable, competitive and appropriately qualified supplier base and identify alternative sources for critical requirements.
• Lead or participate in negotiations for strategic, high-value or commercially sensitive agreements and identify procurement-related risks, working with Legal, Finance, HSE, Compliance and other subject-matter functions where required.
• Maintain the highest standards of business ethics, confidentiality, fairness and professional conduct in all dealings with suppliers, contractors and internal stakeholders.
• Oversee warehouse and inventory management activities to ensure appropriate material receipt, storage, preservation, issuance and inventory control.

Skills & Experience

• Relevant professional qualifications in Procurement, Supply Chain or Commercial Management are an advantage.
• Bachelor’s degree in Business, Commercial or a relevant discipline.
• About 10 years’ experience in procurement / contracting / commercial experience, preferably within oil & gas operations, drilling, wells, brownfield, maintenance or a major oilfield service environment.
• Demonstrated experience in competitive tendering, commercial evaluation, negotiation, supplier qualification, contract award and supplier performance management.
• Good understanding of different commercial models, including lump sum, unit-rate, day-rate, call-off and reimbursable structures.
• Ability to understand technical scopes sufficiently to develop appropriate sourcing and commercial strategies while relying on technical functions for technical assurance.
• Ability to work effectively in a matrix organization with solid-line local management and functional Group alignment.
• Strong planning, analytical and documentation skills, with disciplined attention to audit trail and procurement governance.
• Proficiency with standard business applications and relevant ERP / procurement systems.
• Fluent Spanish. Professional working proficiency in English.
• Availability for frequent travel to the fields.

What We Offer

• The opportunity to play a key leadership role in building and supporting a growing business in Venezuela.
• A dynamic and challenging position within an international energy company focused on reducing the environmental footprint of oil and gas operations.
• Exposure to senior leadership and strategic decision-making.
• Competitive compensation and benefits package.
• Professional development and training opportunities.
• A collaborative culture that values accountability, innovation, teamwork, and initiative.