Administrative & Finance Assistant | QuickBooks Pro

Thea Career Inc.; Caracas; On-site; VES 10,648,000 - 21,295,000; Full time

Job summary

Thea Career Inc. seeks a detail-oriented Administrative Assistant to keep an office running smoothly. You will provide comprehensive administrative support while taking ownership of day-to-day bookkeeping and financial workflows using QuickBooks.

Ideal candidates have advanced English, integrity, and strong organizational skills, with experience handling invoicing, accounts payable/receivable, and basic financial reporting. This on-site role offers growth and professional collaboration.

Qualifications

• Advanced English language proficiency.
• Experience with QuickBooks Online/Desktop.
• Generate and process client invoices; monitor AR.
• Code and enter vendor bills; manage AP.
• Balance monthly bank statements and card accounts.
• Prepare standard financial reports (P&L, aging).
• Maintain Excel/Sheets tracking logs with formulas.

Responsibilities

• Enter and categorize daily financial transactions in QuickBooks.
• Create, send, and track client invoices and process payments.
• Support month-end reconciliations and basic financial reporting.
• Manage calls, emails, and correspondence; keep filing systems organized.
• Coordinate office supplies, vendor relations, and general needs.
• Assist leadership with calendar management and travel arrangements.

Skills

Advanced English

QuickBooks Mastery

Invoicing

Billing

Expense Management

Account Reconciliation

Financial Reporting

Spreadsheet Optimization

Calendar Management

Communication

Tools

QuickBooks

Microsoft Excel

Google Sheets

Google Drive

OneDrive

Slack/Teams

Zoom

Job description

Thea Career Inc. seeks a detail-oriented Administrative Assistant to keep an office running smoothly. You will provide comprehensive administrative support while taking ownership of day-to-day bookkeeping and financial workflows using QuickBooks.

Ideal candidates have advanced English, integrity, and strong organizational skills, with experience handling invoicing, accounts payable/receivable, and basic financial reporting. This on-site role offers growth and professional collaboration.