Youth Program Adminstrator

OSU Oregon State University; Corvallis (OR); On-site; USD 2,142,000 - 3,100,000; Part time

Job summary

Oregon State University in Corvallis invites applications for a Student Program Assistant in KidSpirit. The role emphasizes Program Accountability and Operations, safety coordination, attendance tracking, and documentation.

You will support program schedules, orientations, and training, using information systems to maintain records and data security. The position requires first aid, RRCAN, and child care safety certifications, as well as active enrollment as a student.

Qualifications

• Current, valid First Aid certification by the start of programming.
• Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by start of programming.
• Introduction to Child Care Health & Safety certification by start of programming.
• Fundamentals of Learning.

Responsibilities

• Assist with the creation, editing, updating and maintenance of program projects and reports.
• Maintain a variety of schedules and assist with attendance in the information system.
• Attend orientations, meetings, and in-service training.
• Complete required paperwork and incident/accident reports with accuracy.
• Process financial transactions and make cash deposits as needed.
• Maintain equipment and supplies inventory and promote program activities.

Education

First Aid certification

RRCAN certification

Introduction to Child Care Health & Safety

Fundamentals of Learning

Job description

Department: KidSpirit

Special Instructions to Applicants:

Job Description

Program Accountability and Operations (65%)

• Assist with the creation, editing, updating and maintenance of program projects and reports
• Maintain a variety of schedules
• Attending orientations, meetings, and in-service training
• Completing and submitting appropriate documents as needed (incident/accident reports, monthly timesheets, lesson plans, etc.)
• Using information technology to assist with maintaining systems or database security
• Double checking attendance and entering it into the information system, double checking all processes are being done in WRIKE, monitoring emails, radios and answering phones
• Perform data entry functions which may include personal information
• Processing financial transactions (cash, check and credit card payments) and making cash deposits
• Maintain equipment and supplies inventory
• Administer first aid and activate emergency action steps if medical attention is required
• May care for sick/injured students including handling medications
• Follow emergency action procedures and documentation tasks (phone, radio, in person)

Communication, Paperwork & Record Keeping (5%)

• Maintain clear, timely communication with coworkers and supervisors, including responding promptly to emails and phone calls
• Complete necessary paperwork, attendance sheets, and documentation with accuracy and attention to detail
• Collaborate with team members to support smooth program operations

Safety, First Aid & Documentation (10%)

• Monitor participant safety at all times and administer first aid when necessary
• Initiate emergency action procedures appropriately and calmly
• Accurately complete incident, accident, and behavioral reports as required
• Use sound judgment to assess situations, respond appropriately, and communicate effectively with supervisors and families

Training, Meetings & Professional Development (10%)

• Attend required orientation sessions, program meetings, and in‑service training
• Review and comply with all program policies, procedures, and activity guidelines
• Actively pursue opportunities for career growth and skill development through training and feedback

Equipment & Supplies Management (5%)

• Check out, request, and properly use equipment and supplies for activities
• Maintain and organize the equipment area before clocking out each day
• Report equipment needs, safety concerns, and supply issues to supervisors

Program Promotion & Family Engagement (5%)

• Communicate effectively with parents regarding participant progress and development
• Promote KidSpirit programs including recreational classes, camps, ACES, and special events
• Serve as a positive ambassador for the program, using strong interpersonal communication skills

Other Duties

• Carry out additional responsibilities as requested by supervisors to support program success and team functioning
• May require lifting of 35lbs

Qualifications:

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

Must meet the applicable minimal enrollment standard

High School student: Regularly enrolled in a high school or participating in a home‑schooling program

Undergraduate and post-baccalaureate student: 6 credit hours per term

Undergraduate international student: 12 credit hours per term* Graduate student officially admitted to Graduate School: 5 credit hours per term

Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered “full‑time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Required Qualifications:

• Current, valid First Aid certification by the start of programming
• Recognizing and Reporting Child Abuse and Neglect (RRCAN) certification by start of programming
• Introduction to Child Care Health & Safety certification by start of programming
• Fundamentals of Learning

Working Conditions/Schedule:

Salary Range: 15.55 - 22.50

Anticipated Start Date: 2026-09-14

Anticipated End Date: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

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