Youth Ministry Operations Coordinator

Antiochwaco; Waco (TX); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

Antiochwaco in Waco, Texas is seeking a full-time Operations Coordinator for the Youth Ministry. This role is essential for supporting the vision of the ministry by managing projects and workflows, as well as facilitating youth events and engagement strategies.

Ideal candidates will have over 3 years in an operational role, a passion for youth, and strong administrative skills. The position requires both team collaboration and independent problem-solving abilities. Working hours include Sunday evenings.

Qualifications

• 3+ years in an operational, administrative, or coordination role.
• Demonstrated ability to manage multiple projects simultaneously with attention to detail.

Responsibilities

• Support the ministry by managing projects, tasks, and workflows.
• Develop and maintain systems that improve ministry effectiveness.
• Coordinate administrative, financial, and operational needs of the Youth Ministry.
• Organize and execute youth events and logistics.
• Collaborate on communication strategies for engagement.
• Maintain budgets and track expenses.

Skills

Passion for youth and families

Ability to manage multiple priorities

Proactive self-starter

Administratively gifted

Strong written communication skills

Strong verbal communication skills

Job description

Department: Youth Ministry

Reports To: Youth Pastors

FLSA Status: Exempt, Ministerial Exception

Position Type: Full-Time, 40+ hours per week

Work Schedule: Sunday - Thursday, Sunday evenings required

Benefits Eligible: Yes

SUMMARY / OBJECTIVE

The Antioch Youth Ministry Operations Coordinator supports the overall vision of the ministry by managing projects, tasks, and workflows, enabling students and their families to encounter God, grow as disciples, and live on mission.

GENERAL RESPONSIBILITIES

• Works in coordination with the overall goals and objectives of Antioch Waco.
• Assists other staff members, when needed, to support teamwork and contribute to the successful completion of their objectives and strategies.
• Basic personal responsibilities:
  • Understand, engage and personally own the mission, vision and values of Antioch Waco and the overall church goals.
  • Maintain a vital and growing personal walk with Jesus through committed time to the Word, worship and prayer.
  • Maintain proper priorities in your home including your spouse and children (if married and/or with children).
  • Faithfully support the ministries of Antioch Waco by maintaining wise stewardship measures over the resources entrusted to you.
  • Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Antioch Waco (Colossians 3:23-24).

OPERATIONS AND ADMINISTRATION

• Partner with Youth Pastors to develop and maintain systems, workflows, and operational processes that improve ministry effectiveness and organizational efficiency.
• Coordinate the administrative, financial, and operational needs of the Youth Ministry and Zone 3.
• Maintain accurate ministry databases and records, including attendance tracking, visitor information, volunteer records, and follow-up protocols.
• Maintain ministry calendars, operational documents, and event planning resources.
• Manage and maintain ministry platforms including Planning Center, AirTable, EZ Texting, Mailchimp, and GroupMe.

COMMUNICATION AND ENGAGEMENT

• Collaborate on communication strategies that help students, parents, and leaders stay informed and engaged through methods that align with the mission and values of Antioch.
• Draft, schedule, and distribute ministry communications to students, parents, volunteers, and leaders.
• Collaborate with Assistant Youth Pastors to facilitate new family integration through personalized communication and follow-up processes so that new families become engaged in the culture and mission of Antioch.

EVENT COORDINATION

• Organize and execute logistics for youth events, retreats, camps, conferences, mission trips, and special gatherings (including Antioch Movement events) so that the mission and values of Antioch are apparent through these special events.
• Manage event registration processes, attendee tracking, room setups, and ministry resources through Planning Center.
• Serve as the primary point of contact for ministry-specific vendors, venues, and external partners.
• Coordinate supplies, hospitality needs, transportation details, and event resource preparation.
• Support volunteer onboarding, organization, and administrative coordination for youth ministry leaders.
• Maintain volunteer records and compliance documentation.
• Ensure completion and tracking of mandatory background screenings and volunteer training in accordance with child safety policies.

BUDGET MANAGEMENT

• Collaborate with Youth Pastors to maintain budgets, track expenses, process reimbursements, and oversee ministry purchases.
• Help monitor event budgets and ensure expenses remain aligned with approved ministry spending.

SUPERVISORY RESPONSIBILITIES

This position does not have any supervisory responsibilities of permanent staff.

KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE

• Passion for youth and families
• Ability to manage multiple priorities in a fast paced, team environment
• A proactive self-starter and innovative problem-solver
• Administratively gifted and detail-oriented
• Strong written and verbal communication skills

DESIRED KNOWLEDGE, SKILLS & EXPERIENCE

• 3+ years in an operational, administrative, or coordination role
• Demonstrated ability to manage multiple projects and work streams simultaneously with attention to detail

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No adverse environmental conditions are expected.

PHYSICAL/MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moving about accomplishing tasks.
• Adjusting or moving objects up to 25 pounds in all directions.
• Sedentary work that primarily involves sitting/standing.
• Communicating with others to exchange information.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.

REQUIRED IF HIRED

• Attendance of the Antioch Discipleship School within two-years of hire
• Member of Antioch Waco or willing to become a member as a condition of employment
• Active participation in an Antioch Waco Lifegroup