Youth Ministry Administrative Assistant

St Joan of Arc Church; Arvada (CO); On-site; USD 23,000 - 28,000; Part time

Job summary

St Joan of Arc Church in Arvada, CO seeks a part-time Administrative Assistant to support the Director of Youth Ministry. Responsibilities include data management, communications, scheduling, and event coordination in a Catholic youth ministry context.

The role requires strong organizational skills, proficiency with Microsoft 365 and Excel, and the ability to multi-task in a mission-driven environment. 15 hours weekly, hourly pay between $17 and $20, with some flexibility.

Qualifications

• High School Diploma or equivalent.
• Experience supporting staff in Youth Ministry environment preferred.

Responsibilities

• Maintain Director of Youth Ministry calendars and appointments.
• Coordinate with Parish Scheduler/Calendar and Youth Group calendar.
• Oversee enrollment communications and data management.
• Handle communications via Flock Notes and SMS.
• Maintain statistics, records, and electronic filing.
• Coordinate and track VIRTUS Safe Environment compliance.
• Schedule and promote events; manage volunteer paperwork.
• Run errands and shopping tasks for Youth Ministry needs.
• Assist with retreat registrations and bookings.
• Coordinate bus/transportation for retreats.
• Support weekly meetings with the Director of Youth Ministry.
• Perform other duties as assigned.

Skills

Communication

Organizational skills

Multi-tasking

Verbal and written communication

Telephone etiquette

Project management

Microsoft 365

Education

High School Diploma

Youth Ministry experience (preferred)

Tools

Microsoft 365

Excel

Monday.com

Job description

THE POSITION

The Youth Ministry office is primarily ministry and mission oriented, with the mission of leading all souls to Christ. We provide leadership and oversight for youth, including sacraments. The work of the Administrative Assistant consists of supporting the Director of Youth Ministry with data management, communications, coordination, and scheduling. Currently, this position is part-time, not eligible for benefits.

ESSENTIAL DUTIES

Maintain calendars/schedules

• Director of Youth Ministry, appointments & meetings
• Coordination with Parish Scheduler/Calendar
• Youth Group Calendar

Youth Ministry

• Oversee enrollment communication and data
• Communications, Flock Notes, SMS, etc.
• Statistics, records, maintaining electronic filing systems
• Coordinate and track VIRTUS, safe environment compliance
• Manage paperwork for volunteersSchedule and promote events
• Perform shopping tasks, including pickup, for Youth Ministry
• Inquire on information & book retreat centers
• Build retreat registrations
• Coordinate bus/transportation for retreats
• Weekly meetings with The Director of Youth Ministry
• Other duties as assigned

Requirements

EDUCATION AND EXPERIENCE

• High School Diploma or equivalent
• Experience supporting staff involved with Youth Ministry environment, preferred

COMPETENCIES AND QUALIFICATIONS

• Must pass pre-employment background screening.
• Must comply with the Archdiocese of Denver Code of Conduct Safe Environment Training requirements.
• Must be in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043).
• Must refrain from promotion of, or the living out of, any conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals.
• Effective communication skills, verbal and written.
• Proper telephone etiquette.
• Superior organizational skills.
• Must be able to easily multi-task.
• Proficiency with Microsoft 365, especially Excel.
• Creative skills with project management including ability to use or learn Monday.com.

PHYSICAL REQUIREMENTS

• Position requires the ability to frequently lift/move objects of up to ten (10) pounds in weight and occasionally lift/move objects of up to twenty-five (25) pounds in weight.
• Position involves office work and the operation of office equipment (computers, laptops, copiers, phones, printers) requiring manual dexterity.
• Talk and hear over 75% of the time.
• Position involves sedentary office work.

HOURS

• 15 hrs. per week (11:00 a.m. - 2:00 p.m.), with some flexibility
• Scheduled work hours may be extended during periods of high program activity (with advanced notice, and prior approval)
• Hourly, non-exempt

WAGE RATE

$17.00 -$20.00 per hour

APPLICATION DEADLINE

September 30, 2026

Per 29 C.F.R. §§ 801.6, 825.300 (a)(1) Requires notices to be readily seen by both employees and applicants for employment.

FMLA Poster: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlan.pdf

EPPA Poster: https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act