Youth & Family Coordinator (Southwest)

greateraustinyexternal; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

The YMCA is seeking a Youth and Family Coordinator in Austin, TX to lead sports programs with safety, inclusivity, and a welcoming environment. You will be the primary contact for participants and families, model the Y’s values, and help participants build skills, confidence, and teamwork through engaging activities.

You will collaborate with the Program Director, supervise games, coordinate schedules, administer first aid when needed, and write weekly reports.

Qualifications

• High school diploma or equivalent.
• Experience participating in or coaching sports programs.
• Experience leading staff, volunteers, or peers is a plus.
• Understanding of basic sports rules, safety protocols, and program management.
• Ability to organize schedules, equipment, and daily program operations.
• Comfortable being active and demonstrating sports skills.
• CPR/AED and First Aid certification (or willingness to obtain).
• Coaching certifications for specific sports are a plus.
• Ability to work evenings, weekends, and occasional holidays.

Responsibilities

• Provide exceptional customer service as the main contact for participants with questions about schedules, equipment, or minor issues.
• Assist the Program Director with preparing teams, creating schedules, planning clinics, and organizing activities.
• Supervise games and programs when the Program Director is unavailable, including handling conflicts, weather cancellations, or schedule changes.
• Schedule referees/officials for games, ensure games start on time, and be ready to referee if needed.
• Keep score during games and enforce basic rules about player eligibility.
• Administer first aid when needed and complete reports for any accidents or incidents.
• Set up and take down equipment and maintain a clean, organized, and welcoming facility.
• Attend staff meetings and assist with planning or other organizational tasks.
• Write short weekly program reports for the Program Director.
• Model excellent customer service by leading with empathy, listening actively, and fostering positive relationships with participants, families, members, staff, and guests.
• Lead by example the Y’s mission, vision, and values with program participants, members, staff and guests.
• Become an Ambassador of the Y’s work and culture by being the ultimate storyteller of who we are as an organization and brand.
• Complete other duties as assigned.

Skills

Customer service

Scheduling

Leadership

Safety protocols

Program management

Communication

First aid CPR

CPR certification

Coaching experience

Education

High school diploma

Some college coursework in PE/Recreation

Job description

Why Your Role Matters

The Youth and Family Coordinator is a hands-on leader who ensures YMCA sports programs run smoothly, safely, and inclusively. You are the primary point of contact for participants, members, and families, providing guidance, answering questions, and creating a positive, welcoming environment. By leading programs and modeling the Y’s values, the Youth and Family Coordinator helps participants build skills, confidence, and teamwork, delivering an exceptional experience that brings the YMCA’s mission to life in the community.

How You Will Make an Impact

• Provide exceptional customer service as the main contact for participants with questions about schedules, equipment, or minor issues.
• Assist the Program Director with preparing teams, creating schedules, planning clinics, and organizing activities.
• Supervise games and programs when the Program Director is unavailable, including handling conflicts, weather cancellations, or schedule changes.
• Schedule referees/officials for games, ensure games start on time, and be ready to referee if needed.
• Keep score during games and enforce basic rules about player eligibility.
• Administer first aid when needed and complete reports for any accidents or incidents.
• Set up and take down equipment and maintain a clean, organized, and welcoming facility.
• Attend staff meetings and assist with planning or other organizational tasks.
• Write short weekly program reports for the Program Director.
• Model excellent customer service by leading with empathy, listening actively, and fostering positive relationships with participants, families, members, staff, and guests.
• Lead by example the Y’s mission, vision, and values with program participants, members, staff and guests.
• Become an Ambassador of the Y’s work and culture by being the ultimate storyteller of who we are as an organization and brand.
• Complete other duties as assigned.

What You Bring to the Y

• High school diploma or equivalent required; some college coursework in Physical Education, Recreation, or a related field is preferred but not required.
• Demonstrated experience participating in or coaching youth or adult sports programs.
• Experience leading or supervising staff, volunteers, or peers is a plus.
• Strong understanding of basic sports rules, safety protocols, and program management.
• Proven ability to organize and manage multiple schedules, equipment, and daily program operations efficiently.
• Comfortable being active and demonstrating sports skills when needed.
• CPR/AED and First Aid certification (or willingness to obtain).
• Coaching certifications for specific sports are a plus.
• Ability to work evenings, weekends, and occasional holidays.

Physical Requirements

This role requires the ability to actively participate in sports and program activities, including standing, walking, running, and demonstrating physical skills. The Coordinator may need to lift, carry, set up, and take down sports equipment and supplies. Work is performed both indoors and outdoors in a variety of weather conditions. The position may require quick movement to respond to participant needs, provide first aid, or manage program activities safely. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.