Yale Divinity School Development Program Coordinator

Yale University; New Haven (CT); Hybrid; USD 60,000 - 72,000; Full time

Job summary

Yale Divinity School in New Haven is seeking a Development Program Coordinator to provide high-level support to the Senior Director of Alumni Engagement and Senior Associate Director of Major Gifts. In addition, the role coordinates Dean’s Advisory Council and Emeriti Circle activities, and manages donor communications across the pipeline.

This position drafts materials, coordinates travel, tracks gifts in CRM, and helps organize donor cultivation events nationwide with discretion and

Qualifications

• Six years of related work experience, four in the same job family, or equivalent.
• Bachelor’s degree preferred.
• Experience supporting senior-level staff and donors.
• CRM/database experience is preferred.

Responsibilities

• Manage calendars for the director and dean, scheduling donor meetings.
• Coordinate travel and meeting prep for major gifts staff.
• Conduct preliminary donor research and compile notes in CRM.
• Draft letters, gift proposals, and donor communications.
• Coordinate Dean’s Advisory Council and Emeriti Circle meetings and events.
• Prepare donor recognition materials and event flow documents.
• Generate donor story ideas and contribute to communications.

Skills

Flexible

Detail-oriented

Collaborative

Proactive

Problem solving

Microsoft Office

Emotional intelligence

Diversity and inclusion

Education

Bachelor’s degree preferred

Tools

CRM database

Job description

• Bachelor’s degree preferred.

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Yale Divinity School enters this moment with profound gratitude and renewed purpose. With the successful conclusion of the nearly $150 million We Are Called comprehensive campaign, undertaken as part of Yale University’s historic $7B+ For Humanity Campaign, our community has demonstrated extraordinary commitment to the future of theological education and to the role YDS plays in shaping leaders for church and world. The momentum generated through the We Are Called Campaign now carries us into the next chapter, where we will continue to secure the resources needed to support our students and faculty, and ensure that YDS continues to form leaders of faith, wisdom, and moral imagination for generations to come.

This is an opportunity to join a dynamic, collegial advancement team at Yale Divinity School. The Development Program Coordinator provides high-level support to the Senior Director of Alumni Engagement and Senior Associate Director of Major Gifts. In addition, the Development Program Coordinator works directly with the directors and dean to support the Dean’s Advisory Council and the newly established Dean’s Emeriti Circle, the Divinity School’s volunteer leadership groups, including meeting schedules, logistics, and communications. As an integral member of the team, this position coordinates high-level special events across the country, including donor-hosted events and celebrations of special initiatives, manages major donor personalized/specialized stewardship functions to ensure that leadership donors receive ongoing communication regarding the benefits of their gifts to Yale Divinity School and plans and coordinates donor recognition events.

Essential Duties

• Manage the director’s calendar and coordination of the dean’s calendar for securing donor and prospect meetings.
• Prioritize director’s workflow.
• Coordinates travel and itineraries for the Senior Director and Senior Associate Director of Major Gifts. Donor meeting preparation and follow-up for the major gifts staff, including tracking of prospect notes and next steps in CRM, drafting a wide variety of written materials, including comprehensive individual prospect briefings and gift proposals.
• Undertake preliminary research on individuals, foundations and institutions using office files, donor databases and internet search engines and resources; investigating the history, status and accuracy of recorded gift commitments and gift acknowledgments as needed by gift officers ensuring the accuracy of information communicated.
• Interacts with donors at the request of directors and/or other colleagues in response to inquiries and proactively serves as the primary point of contact for high-level prospects and serves as a key contact on questions relating to various departmental needs.
• Coordinate meetings of and events for the Dean’s Advisory Council and Dean’s Emeriti Circle including regular communication to the full membership as well as task forces, drafting correspondence from the dean. Maintains DAC and DEC membership, meeting, attendance, and follow-up records.
• Create copy and design fundraising materials.
• Coordinates logistics and program materials for major-gift cultivation, recognition, and stewardship events led by the Senior Director or major-gift staff.
• Drafts invitation and confirmation cards, compiles and maintains lists using complex queries, extends invitations, confirms attendance, ensures attendance accuracy, prepares biographies and talking points for guest speakers and drafts event flow documents.
• Generate donor story ideas for YDS newsletters and publications.

Required Skills And Abilities

• The ideal candidate is flexible and adaptable to a fast-paced environment.
• Detail-oriented, highly collaborative, proactive, a resourceful problem solver, and has good judgement. Demonstrated experience in an administrative support role required.
• Ability to work independently, effectively, and efficiently, and can manage multiple projects simultaneously.
• Strong written and verbal communication skills; high emotional intelligence; ability to build positive relationships and establish strong rapport quickly with top-level donors and senior administrators. Highly proficient in Microsoft Office (Outlook, Excel, Word).
• Appreciation and respect for principles of diversity, equity, and inclusion.

Preferred Skills And Abilities

• Proven experience working with a CRM database preferred.
• 4-6 years professional experience; non-profit preferred.
• Bachelor’s degree preferred.

Principal Responsibilities

• Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

09/17/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco‑free campus.