X96592 Proposal Development Specialist & Outreach Coordinator

Northeastern State University; Tahlequah (OK); On-site; USD 40,000 - 48,000; Full time

Job summary

Northeastern State University in Tahlequah, Oklahoma, is seeking a Proposal Development Specialist and Outreach Coordinator to support faculty research, grant development, and institutional outreach. This is a full-time, grant-funded position anticipated for four years.

The Coordinator will work under the direction of the Director of Research and Sponsored Programs and collaborate with faculty, university offices, and partner institutions.

Qualifications

• Bachelor's degree from an accredited institution.
• Strong written and verbal communication skills.
• Excellent organizational and project management abilities.
• Ability to manage multiple deadlines and priorities.
• Ability to work collaboratively with faculty, staff and external partners.
• Basic budgeting, financial tracking and reporting knowledge.
• Proficiency with standard office tools and electronic communication.
• Ability to identify and communicate funding opportunities effectively.

Responsibilities

• Identify and share federal, state, foundation, and industry funding opportunities with faculty and departments.
• Assist faculty with developing competitive grant proposals, including collaborative and multi-institutional proposals.
• Coordinate grant writing workshops, webinars, training sessions, and other proposal development activities.
• Provide targeted grant development assistance to early-career faculty and faculty new to grantsmanship.
• Support faculty during pre-award and post-award activities.
• Assist with internal and external seed funding applications and other research development programs.
• Track project budgets, expenditures, fiscal reporting, and cost-share commitments.
• Coordinate with the jurisdiction-wide PDT and university partners.
• Support RCR training and promote access to research resources, including the OCFN.
• Help develop partnerships with regional and statewide research institutions.
• Maintain grant-related communications, records, reports, and outreach materials.
• Assist in grant transition from Pre to Post award.
• Perform other duties related to the successful implementation of NSU's research development goals.

Skills

Written & verbal communication

Organization

Project management

Multitasking

Collaboration

Budgeting basics

Office tools

Funding opportunities

Education

Bachelor's degree

Tools

MS Office

Job description

X96592 Proposal Development Specialist & Outreach Coordinator

Proposal Development Specialist and Outreach Coordinator

Job Summary

Northeastern State University (NSU) is seeking a Proposal Development and Outreach Coordinator to support faculty research, grant development, and institutional outreach. This is a full-time, grant-funded position anticipated for four years.
The Coordinator will work under the direction of the Director of Research and Sponsored Programs and collaborate with faculty, university offices, and partner institutions. The position will help identify funding opportunities, strengthen grant proposals, coordinate training and outreach activities, support grant administration, and expand research collaborations across NSU and partner institutions.

Major Duties

• Identify and share federal, state, foundation, and industry funding opportunities with faculty and departments.
• Assist faculty with developing competitive grant proposals, including collaborative and multi-institutional proposals.
• Coordinate grant writing workshops, webinars, training sessions, and other proposal development activities.
• Provide targeted grant development assistance to early-career faculty and faculty new to grantsmanship.
• Support faculty during pre-award and post-award activities.
• Assist with internal and external seed funding applications and other research development programs.
• Track project budgets, expenditures, fiscal reporting, and cost-share commitments.
• Coordinate with the jurisdiction-wide Proposal Development Team (PDT) and university partners.
• Support Responsible Conduct of Research (RCR) training and promote access to research resources, including the Oklahoma Core Facility Network (OCFN).
• Help develop partnerships with regional and statewide research institutions.
• Maintain grant-related communications, records, reports, and outreach materials.
• Assist in grant transition from Pre to Post award.
• Perform other duties related to the successful implementation of the grant and NSU"s research development goals.
• Other duties as assigned

Knowledge Required

• General knowledge of grant proposal development and sponsored programs.
• Strong written and verbal communication skills.
• Strong organizational and project management skills.
• Ability to manage multiple deadlines and priorities.
• Ability to work collaboratively with faculty, staff, administrators, and external partners.
• Basic knowledge of budgeting, financial tracking, and reporting.
• Proficiency with standard office and electronic communication tools.
• Ability to research and communicate funding opportunities effectively.

Minimum Qualifications

• Bachelor's degree from an accredited institution.
• Experience in grant development, research administration, project coordination, highereducation, or a related area.
• Demonstrated organizational, communication, and interpersonal skills.
• Ability to work independently and collaboratively while managing multiple projects and deadlines.

Preferred Qualifications

• Experience working in higher education or a research environment.
• Experience with federal, state, foundation, or industry-sponsored grants.
• Experience supporting proposal development and/or pre- and post-award activities.
• Experience coordinating workshops, professional development, or outreach programs.
• Certified Research Administrator (CRA) certification.
• Familiarity with collaborative or multi-institutional research proposals.

Keywords

Annual salary $43,956.00 with excellent benefits, including generous leave time.
Anticipated hire date: 11/1/2026
Applications will be accepted until: 10/11/2026
NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile.

NOTICE TO APPLICANTS

It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

Northeastern State University complies with all “applicable” federal and state laws regarding non-discrimination.