Wy'east Nursing Pathway Coordinator (Administrative Coordinator)

Oregon Health & Science University; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Oregon Health & Science University (OHSU) seeks an Administrative Specialist to support the Wy'east Nursing Pathway. The role coordinates grant-related meetings, collects agendas and minutes, and ensures timely documentation and communications among project leadership, faculty, clinical partners, and advisory councils.

You will manage data tracking for student outcomes, assist with HRSA grant reporting, monitor timelines, and provide IT support for program activities while collaborating with

Qualifications

• Four years of general office or secretarial experience.
• Experience focused in project coordination, preferably managing federal grants.
• Proficiency in budget tracking and report writing.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work collaboratively on project teams.
• Ability to perform the job duties with or without accommodation.

Responsibilities

• Schedule and attend all grant-related meetings, prepare agendas and minutes, and maintain documentation for program implementation.
• Maintain data management system to track student data, program outcomes, and performance metrics; assist with grant reporting to HRSA.
• Track and manage project timelines and maintain centralized records for grant-related correspondence and policies.
• Provide technical support for grant activities, including setting up virtual meetings and troubleshooting IT issues.
• Order program supplies and support budget management, coordinating with finance/grant accounting.
• Make travel arrangements for team members and participate in recruitment events and related activities.

Skills

Organizational skills

Communication skills

Interpersonal skills

Budget tracking

Report writing

Project coordination

Education

Associate degree or certificate in office occupations or office technology

Bachelor’s degree

Job description

Department Overview

Provides administrative and technological support for the Wy'east Nursing team.

Function/Duties of Position

• Schedule and attend all grant-related meetings, ensuring seamless coordination between project leadership, faculty, clinical partners, and advisory councils; prepare and distribute agendas and minutes for all grant-related meetings, documenting key discussions, decisions, and action items for effective program implementation; facilitate regular communications and meetings with project partners, Advisory Board, and key community stakeholders.


• In collaboration with the evaluator, maintains a data management system to track all student-related data, program outcomes, and performance metrics; coordinate data collection efforts required for program evaluation and continuous quality improvement initiatives; assist the PD and Evaluator with grant reporting by compiling necessary data, tracking milestones, and ensuring timely submission of required documentation to HRSA and other stakeholders.


• Track and manage project timelines to ensure adherence to project work plan; maintain accurate, centralized records for grant-related correspondence, policies, and participant data.


• Provide technological support for grant activities, including setting up virtual meetings, maintaining online resources, and troubleshooting IT issues related to program administration.


• Order program supplies and support budget management, ensuring grant funds are allocated efficiently for program needs, student support, and operational expenses; work closely with the organization’s finance/grant accounting team to track grant expenditures, ensuring funds are spent appropriately and in alignment with the approved HRSA budget.


• Make travel arrangements for team members, including conference attendance, site visits, and recruitment events, ensuring smooth logistics for program-related activities; participate in recruitment events, School of Nursing events, Northwest Native American Center of Excellence events, etc. that involve the Wy’east Nursing Pathway.

Required Qualifications

• Four years of general office or secretarial experience; OR


• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR


• A Bachelor’s degree and two years of general office or secretarial experience; OR


• An equivalent combination of training and experience.


• Experience focused in project coordination, preferably managing federal grants.


• Proficiency in budget tracking and report writing.


• Excellent organizational, communication, and interpersonal skills.


• Ability to work collaboratively on project teams.'


• Ability to perform the job duties with or without accommodation.

Preferred Qualifications

• Masters degree.

Why apply to OHSU?

We are Oregon's only public academic health center.

In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.

All are welcome.

OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.

To request reasonable accommodation, contact [e-mail]