WTSD Administrative Assistant

TENNESSEE SCHOOL FOR THE DEAF; Jackson (TN); On-site; USD 35,971 - 43,086; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement pension

401(k) match

Personal and sick leave (PTO)

Job summary

A leading educational institution is seeking an Administrative Services Assistant to provide comprehensive office support under the direction of the principal. The role requires strong administrative skills, ASL fluency, and multitasking abilities to maintain efficient school operations and communication. Benefits include comprehensive healthcare packages and retirement plans.

Qualifications

• High School diploma or GED required. Bachelor's degree desired with experience in educational office environment preferred.
• Valid Tennessee Driver’s License required.
• SLPI: ASL rating of Intermediate or above required.

Responsibilities

• Provide administrative support to the principal by scheduling appointments and maintaining records.
• Assist with event planning and manage communication.
• Maintain student attendance and lunch counts in Aspen.

Skills

Fluent in ASL

Organizational Skills

Interpersonal Skills

Technology Utilization

Education

High School diploma or GED

Bachelor’s degree desired

Tools

Microsoft Office

Job description

Under the direction of the principal, the administrative services assistant will provide administrative support in a wide range of office and school operations; coordinate the flow of communication and information for the instructional program; prepare and maintains a variety of records and reports related to assigned activities.

Benefits include medical, dental, vision and life insurance, retirement pension, 401(k) match, employee assistance program, personal and sick leave (PTO) and more. A full listing of employee benefits can be found on the Benefits Link on the job posting.

Requirements Qualifications:
• High School diploma or GED, required
• Bachelor’s degree desired with experience in full-time educational office environment preferred
• Valid Tennessee Driver’s License
• SLPI: ASL rating of Intermediate or above required; SLPI: ASL rating of Advanced preferred.

Terms of Employment: Full time executive 12-month employee

Salary: State of TN Salary Grade J - $3,542 per month

Essential Duties and Responsibilities:

• Serve in a clerical role to provide administrative support to the principal; schedule appointments and meetings, compose letters and memos as directed, maintain flow of forms that come through the office.
• Maintain school calendars and event schedules/information.
• File appropriate paperwork and maintain necessary records; maintain student records.
• Schedule meetings and assist with event planning.
• Receive and distribute mail.
• Answer incoming calls, texts, and video phone calls, take messages and relay information; provide information as appropriate while maintaining confidentiality.
• Collect timesheets and maintain leave balance records for instructional staff, manage time keeping in Aspen and Edison.
• Schedule substitute teachers in the event of teacher absences or meetings and assist substitute teachers by providing schedule, emergency sub plans, classroom access, etc.
• Maintain daily communication of necessary announcements.
• Maintain school supply inventory and replenishment.
• Request quotes and prepare requests for purchases.
• Perform a wide variety of problem-solving tasks to support administration, teachers, staff, and students.
• Work closely with the security guard to manage visitors.
• Manage student attendance and lunch counts in Aspen.
• Run grade reports for midterm and end of quarter report cards.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Fluent in ASL, preferred.
• Ability to utilize computers and Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint, OneNote, etc.), type at an acceptable rate of speed.
• Ability to utilize technology and equipment.
• Secretarial and telephone techniques and etiquette
• Interpersonal skills using tact, patience, and courtesy.
• Ability to multi-task and change tasks rapidly.
• Meet schedules and timelines.
• Organizational skills and ability to maintain a clean workspace.

Contact Human Resources
Phone: [phone]
Fax:
[e-mail]
2725 Island Home Blvd.,Knoxville,TN37920