Workplace Project Coordinator

Seneca Resources; Glen Allen (VA); On-site; USD 55,104; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision coverage

401(k) retirement plans

Job summary

A leading consulting firm in Virginia is seeking a detail-oriented Workplace Project Coordinator. This role focuses on supporting workplace design, furniture coordination, and project execution in a fast-paced environment. Candidates should have 2+ years of experience in AutoCAD/Revit and strong organizational skills. The position offers a contract status with a pay rate of $40/hr. Embrace the opportunity to contribute to diverse projects and work in a collaborative team setting.

Qualifications

• 2+ years of experience in AutoCAD and/or Revit.
• Experience in workplace design or project management.
• Familiarity with work order management systems preferred.

Responsibilities

• Manage and track active tickets for furniture and facilities.
• Support furniture, artwork, and branding installations.
• Assist with office move projects and space planning.

Skills

AutoCAD/Revit proficiency

Project coordination

Strong organizational skills

Ability to manage multiple priorities

Strong communication skills

Tools

AutoCAD

Revit

Microsoft Office Suite

Adobe Acrobat Pro

Job description

3 days ago Be among the first 25 applicants

This range is provided by Seneca Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $40.00/hr

Direct message the job poster from Seneca Resources

Clearance Requirements: None

Position Status: Contract

Rate: $40/hr on W2

Position Description

We are seeking a detail-oriented Workplace Project Coordinator to support workplace design, furniture coordination, and project execution initiatives in a fast-paced corporate environment. This role partners closely with Workplace & Design stakeholders, vendors, and internal teams to manage work order tickets, coordinate installations, and support office moves, artwork installations, and space planning activities.

The ideal candidate brings a blend of project coordination, workplace design, AutoCAD/Revit expertise, and strong organizational skills, with the ability to manage multiple priorities while maintaining accuracy, compliance, and service-level commitments.

Key Responsibilities

Work Order & Ticket Management

• Manage 10–30 active furniture and facilities-related tickets concurrently, from intake through completion.
• Track progress, communicate updates to requestors, and ensure adherence to SLA requirements.
• Coordinate with internal teams and external vendors to resolve requests efficiently.
• Gather site information (photos, measurements, surveys) to support accurate vendor scoping.
• Coordinate vendor site visits, security access, and on-site escorts as required.
• Create existing and proposed furniture layout drawings aligned with design standards, ADA requirements, and building codes.
• Support pricing research, purchasing approvals, cost centers, and documentation for billing and asset tracking.

Project Coordination & Installations

• Support furniture, artwork, and branding installations across corporate and branch locations.
• Perform site surveys, furniture and artwork punch lists, and field documentation.
• Track job costs, request purchase orders, and maintain organized project documentation.
• Create installation and presentation materials using AutoCAD/Revit, Adobe Acrobat Pro, and PowerPoint.
• Lead coordination meetings with end users, business partners, and project teams to define scope of work and execution timelines.
• Issue drawings and documentation to internal teams and vendors to support timely installations.

Artwork & Asset Coordination

• Coordinate with framing vendors and art handlers for re-matting, reframing, pickup, and installation.
• Ensure artwork installations align with established design standards and schedules.
• Support asset documentation updates within CAFM or asset management systems, as needed.

Move Management & Space Planning

• Assist with office move projects, seating changes, and space reconfigurations.
• Update floor plans to reflect accurate seating assignments and layout changes.
• Conduct site walkthroughs to validate space data and documentation accuracy.

Additional Responsibilities

• Attend planning and scheduling meetings as needed.
• Support reporting efforts by creating diagrams and monthly metrics.
• Travel locally and overnight as required based on project needs.
• Perform additional duties aligned with workplace project support.

Required Skills & Experience

Experience

• 2+ years of experience using AutoCAD and/or Revit
• Experience supporting workplace design, furniture systems, facilities coordination, or project management
• Familiarity with ticketing or work order management systems preferred
• Prior experience in a help desk or service-oriented environment is a plus

Technical Skills

• Proficiency in AutoCAD/Revit
• Ability to read and interpret floor plans and design drawings
• Working knowledge of Microsoft Word, Excel, and PowerPoint
• Experience using Adobe Acrobat Pro to create and edit documentation
• Understanding of furniture systems, equipment repairs, and warranty processes
• Basic knowledge of ADA requirements and building codes, with the ability to research and apply standards
• Strong written and verbal communication skills with internal teams, vendors, and stakeholders
• Highly organized, detail-oriented, and capable of managing multiple priorities
• Self-starter with strong problem‑solving skills
• Ability to work independently while collaborating effectively within a team environment
• Comfortable following established processes, policies, and design standards

About Seneca Resources

At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact.

When you work with Seneca, you’re choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way.

Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.