Workplace & People Operations Coordinator

Ambient.ai; Redwood City (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Stock options

Health benefits

Winter break

Flexible time off

Job summary

Ambient.ai in Redwood City is seeking a Workplace & People Operations Coordinator to help run the office and create an environment where employees can do their best work. You will gain hands-on exposure to workplace operations, recruiting coordination, executive support, and special projects.

This entry‑level role is ideal for curious, highly organized individuals eager to learn in a fast‑moving Bay Area tech company.

Qualifications

• 1–3 years of experience in workplace operations, office management, executive support or recruiting coordination.
• Location: Redwood City, in-office role, 5 days/week.
• Strong organizational skills and attention to detail.
• Familiarity with AI tools and ability to learn new software quickly.

Responsibilities

• Own workplace operations and onboarding processes for the Redwood City office.
• Coordinate interview logistics and candidate experiences across time zones.
• Support executive logistics, travel, and expense reporting with Finance.
• Assist with vendor management, budgets and office safety/compliance.
• Collaborate with People, Recruiting, Finance, IT and leadership on special projects.

Skills

Office operations

Recruiting coordination

Executive support

Google Workspace

AI fluency

Ashby ATS

Time management

Communication

Tools

Google Sheets

Google Slides

Zoom Rooms

Ashby

Job description

Build a safer world with us, one incident at a time.

Ambient.ai is the category creator and leader in Agentic Physical Security. Powered by Ambient Pulsar, the first reasoning Vision-Language Model purpose-built for physical security, our platform seamlessly integrates with existing security cameras and physical access control systems to unify monitoring, access control, threat assessment, response, and investigations through an always-on reasoning layer that augments security operators with superhuman capabilities. The results: 95% fewer false alarms, investigations 20x faster, and 10x faster response.

The momentum speaks for itself: we doubled new ARR in FY26, and have delivered results for world-class customers including Cisco, ServiceNow, SentinelOne, TikTok, Bayer, and MoMA. That kind of momentum creates an environment where great people thrive, and it shows: we recently ranked #71 out of 500 on Forbes best startup employers list.

Founded in 2017 and backed by Andreessen Horowitz, Y Combinator, and Allegion Ventures, Ambient.ai is on a fast-paced journey to fulfill our mission: prevent every security incident possible.

Ready to learn more? Connect with us on LinkedIn and YouTube

About The Role

As our Workplace & People Operations Coordinator, you’ll be a key operator behind the scenes at Ambient—helping run our Redwood City office and creating an environment where employees can do their best work, candidates have exceptional experiences, and our leadership team can move quickly.

This is a great entry-level opportunity to break into the Bay Area tech and startup ecosystem. You don't need years of experience or a traditional tech background—we're looking for someone who is curious, highly organized, eager to learn, and excited to be part of a fast-moving company. You'll gain hands‑on exposure to how a growing technology company operates while working across workplace operations, recruiting, people coordination, executive support, and special projects.

You’ll work closely with People, Recruiting, Finance, IT, and company leadership, while serving as a trusted point of contact for employees, candidates, customers, and visitors. It's a role where you'll learn quickly, take on increasing responsibility, and build a strong foundation for a career in tech.

What you will do

Workplace & Office Operations

• Own the workplace experience: Keep our Redwood City office organized, welcoming, and always client‑ready. Greet candidates, customers, and guests with warmth and professionalism.

• Create an exceptional Day 1: Own new hire onboarding from start to finish, including equipment, desk setup, access, and swag, so every new employee feels welcome and ready to contribute.

• Build culture through experiences: Plan company events and celebrations, manage company swag, and lead the Anniversary Recognition Program.

• Manage vendors, budgets, and safety: Oversee office vendors and expenses with Finance to find savings. Own workplace safety, compliance, and security, including badge access.

• Keep the company moving: Run Friday company meetings, coordinate in‑office replica weapon testing, and take on other priorities as they come up.

Recruiting & Candidate Experience

• Own interview logistics: Schedule interviews across candidates, interviewers, and time zones in Ashby, and keep schedules and candidate status accurate so the recruiting team can trust the data.

• Create an exceptional candidate experience: Keep candidates informed and prepared at every step. Welcome onsite interviewees and run onsite interview days smoothly, from rooms and meals to fixing issues as they come up.

• Drive follow-through: Make sure interviewers submit scorecards on time, and help hiring managers schedule and coordinate debriefs.

• Support recruiting initiatives: Help with career fairs, campus recruiting and other events that build our talent pipeline.

Executive & Leadership Support

• Travel & Logistics: Plan travel from start to finish. This covers flights, hotels, ground transportation, and detailed itineraries for customer meetings and other business trips.

• Expense Management: Work with Finance to keep executive Ramp expenses and reports accurate and submitted on time.

• Offsites & Events: Make leadership and team offsites, dinners and gatherings run smoothly, from choosing the venue and catering to preparing materials and handling day‑of logistics.

• Strategic Partner to Leadership: Be a flexible partner to the leadership team. Coordinate meetings, handle ad‑hoc requests, and drive high‑priority projects such as building presentations, researching vendors and solving whatever operational challenge comes up.

What you will bring

• 1-3 years of experience in workplace operations, office management, executive support, recruiting coordination, or a similar operations role. Early‑career candidates with strong organizational skills and relevant internship or administrative experience are encouraged to apply.

• Location: this is a fully in‑office role, 5 days per week (Monday–Friday) at our Redwood City office. You must be able to commute to Redwood City daily; remote and hybrid arrangements are not available.

• Exceptional organization and attention to detail. You can manage competing priorities across the office, recruiting, and executive support without losing track of the details.

• Strong judgment and ownership. You don't wait to be told what needs to happen—you notice gaps, ask questions, and follow things through to completion.

• Warm, polished, and professional. You enjoy being a trusted point of contact for candidates, employees, customers, executives, and other guests.

• Highly resourceful and adaptable. You're comfortable switching between different types of work and can stay calm when plans change.

• Tech‑savvy and eager to learn. You're comfortable with Google Workspace, particularly Google Sheets (including basic formulas) and Google Slides, and are willing to learn and troubleshoot common workplace technology such as Zoom Rooms.

• Comfortable managing vendors and budgets and keeping track of expenses.

• Demonstrated AI fluency. You're comfortable using AI tools daily to research, draft, organize, problem‑solve, and streamline everyday work.

• Bonus: Experience with Ashby or another applicant tracking system.

• Bonus: Familiarity with OSHA and workplace safety requirements.

Why Join Us

• We are creating an entirely new category, Agentic Physical Security, within a 180+ billion-dollar physical security industry.

• Regular full‑time employees receive stock options and a comprehensive health + welfare package (Medical, Dental, Vision, Life, EAP, Legal Services, 401k).

• Flexible time off, including Winter Break between Christmas and New Year's for most roles.

#Onsite, Redwood City, CA

Ambient.ai is proud to be an Equal Opportunity Employer. Ambient does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. Ambient is an E-Verify participant.

Ambient.ai is proud to be an Equal Opportunity Employer. Ambient does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. Ambient is an E-Verify participant.