Office Manager

Ambient.ai; Redwood City (CA); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Stock options

Health benefits package

Winter Break

Onsite work environment

Job summary

Ambient.ai is seeking a high-energy Office Manager to serve as the backbone of our Redwood City HQ. You’ll own daily operations, greet visitors, manage supplies, coordinate onboarding for new hires, and ensure conference rooms, kitchen, and tech run smoothly from 9 to 5.

You’ll partner with teams, handle vendor relationships, budgets, events, and safety protocols while upholding Ambient Class. A bachelor’s degree and 2+ years in similar roles, comfortable with Google Suite and AI tools, are

Qualifications

• 2+ years in Office Management or similar high-touch role.
• Experience in a high-growth startup environment is a plus.
• Able to lift 25+ lbs.
• Demonstrates Ambient Class and white-glove service in daily work.

Responsibilities

• Own daily office operations and environment, ensure conference rooms and kitchen are client-ready.
• Manage onboarding process, equipment delivery, and desk setup for new hires.
• Plan and execute events with attention to detail; manage company swag and recognition programs.
• Use Google Suite (Sheets/Slides) and basic IT tools; troubleshoot Zoom rooms when needed.
• Control office expenses, vendor costs, and budgets for cost savings.
• Provide a welcoming, professional experience for visitors and interviewees.
• Maintain safety and regulatory compliance, including OSHA knowledge.
• Coordinate India office supplies and onboarding, as applicable.
• Lead Friday meetings and assist with other office duties as needed.

Skills

Office management

Event management

Vendor management

Facilities management

Budgeting

Onboarding

Education

Bachelor’s degree preferred

Tools

Google Suite

Google Sheets

Microsoft Excel

Zoom

Job description

Build a safer world with us, one incident at a time.

Ambient.ai is the category creator and leader in Agentic Physical Security. Powered by Ambient Pulsar, the first reasoning Vision-Language Model purpose-built for physical security, our platform seamlessly integrates with existing security cameras and physical access control systems to unify monitoring, access control, threat assessment, response, and investigations through an always-on reasoning layer that augments security operators with superhuman capabilities. The results: 95% fewer false alarms, investigations 20x faster, and 10x faster response.

The momentum speaks for itself: we doubled new ARR in FY26, and have delivered results for world-class customers including Cisco, ServiceNow, SentinelOne, TikTok, Bayer, and MoMA. That kind of momentum creates an environment where great people thrive, and it shows: we recently ranked #71 out of 500 on Forbes best startup employers list.

Founded in 2017 and backed by Andreessen Horowitz, Y Combinator, and Allegion Ventures, Ambient.ai is on a fast-paced journey to fulfill our mission: prevent every security incident possible.

Ready to learn more? Connect with us on LinkedIn and YouTube

About the role:

We are looking for a high-energy, proactive, and tech-savvy Office Manager who wants to wear many hats and to serve as the backbone of our daily operations. You won’t just be sitting behind a desk; you will be the curator of our environment, the architect of our celebrations, and the first line of support for our team.

What you’ll do:

• Environmental Pride: Take full ownership of the office aesthetic. This includes daily rounds to ensure conference rooms are "client-ready," the kitchen is pristine, and the coffee is flowing.

• The Seamless Employee Lifecycle: You will own the new hire experience. This means being innovative and obsessed with the details - ensuring every laptop is delivered on time, every desk is perfectly set up with swag, and every new employee feels welcomed and ready to contribute on Day 1.

• Events & Culture: Bring the "fun" through creative, well-organized and detail-oriented event planning. You’ll manage our company swag and lead the Anniversary Recognition Program with meticulous organization.

• Tech-savvy: We are a tech-forward company - you should be comfortable using, Google Suite, specifically Google Sheets and can create basic equations, Google slides, AI tools and can troubleshoot basic IT tools such as Zoom rooms if IT Manager is not available.

• Vendor management & financial rigor: Manage office expenses and vendor costs to optimize budget and find savings whenever possible.

• Visitor Experience: Provide an Ambient Class experience with professional energy, ensuring interviewees and customers feel welcome.

• Office Compliance & Safety: Ownership of workplace safety and regulatory compliance. This includes maintaining up-to-date knowledge of local health and safety regulations (OSHA), managing office security protocols (badge access, guest logs), etc.

• India Office Support: Order office supplies, coordinate onboarding

• Other Responsibilities: Office lead for replica weapon testing process, manage and lead company meetings every Friday, and other duties as they arise

What you’ll bring:

• Educational Background: Bachelor’s degree is preferred

• Proven Experience: 2+ years in Office Management, Event Management, or a similar high-touch operational role. Experience in a high-growth startup environment is a significant plus.

• Able to lift 25+ lbs

• The Embodiment of "Ambient Class" & "Own It": You are a self-starter who takes immense pride in your work. You represent Ambient Class through discretion and a "white-glove" standard, fixing problems before they arise. You don’t need a map to execute; you simply own the physical and cultural health of the office, knowing that every detail matters.

• Proactive & Fast: You operate with a sense of urgency and have a "no task too small" attitude—you’ll jump from a budget spreadsheet to onboarding a new hire without missing a beat.

• Professional & Discreet: You are a high-level communicator who knows how to hold a crowd’s attention but also knows when to maintain strict confidentiality.

• The "Kind No": You are approachable and helpful, yet firm in maintaining office policies and budgets.

• Tech Savvy: You are an expert in Google Suite (Sheets/Excel) and eager to use AI technology to solve manual problems.

• Reliable: You take pride in being the first one in the door to ensure the team is set up for success by 9:00 AM.

Why join us:

• We are creating an entirely new category within a 120+ billion-dollar physical security industry, and we’re looking for team members who share our mission to prevent every security incident possible

• We have an impressive customer roster of F500 companies, including Adobe, TikTok, and SentinelOne

• Regular full-time employees receive stock options for the opportunity to share in the success of our company

• Comprehensive health + welfare package (Medical, Dental, Vision, Life, EAP, Legal Services, 401k plan)

• We offer flexible time off to rest and recharge, including Winter Break (time off between Christmas and New Year’s for most roles depending on customer demand)

• The latest tech and awesome swag will be delivered to your door

• Enjoy a full range of opportunities to connect with your awesome co-workers

• We love to hike, are foodies, and love music! Check out our most recent Ambient Spotify Playlist

#Onsite

Ambient.ai is proud to be an Equal Opportunity Employer. Ambient does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, national origin, ancestry citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, registered domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. Ambient is an E-Verify participant.