Workplace Operations Coordinator

IntelliSource; Brookshire (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

IntelliSource in Brookshire, TX seeks a Workplace Operations Coordinator to support procurement, inventory, ticket tracking, and vendor coordination across sites.

You will manage POs, inventory par levels, Flux tickets, and operational reporting while ensuring adherence to corporate standards and timelines.

Qualifications

• Experience with procurement, inventory, and reporting.
• Ability to manage POs, tickets, and vendor coordination.
• Proficiency with procurement systems or willingness to learn Minerva/WARP and Flux.

Responsibilities

• Serve as primary point of contact for workplace requests; track through resolution.
• Create and manage purchase orders in Minerva/WARP against need, budget, and lead time.
• Maintain inventory of office, breakroom, conference, PPE, and consumables; set par levels.
• Log, update, and close Flux tickets and ad hoc requests.
• Produce weekly/bi-weekly reports on tickets, POs, inventory, vendors, and open risks.
• Track spend, code transactions, flag variances, and maintain audit-ready PO and invoice records.
• Conduct cleanliness and building-standards walks; elevate vendor deficiencies through resolution.
• Coordinate on-site vendors to schedule, quality, and site requirements.
• Support workplace projects including materials, scheduling, and on-site execution.

Skills

PO management

Inventory management

Ticketing systems

Vendor coordination

Reporting

Tools

Minerva/WARP

Flux

Job description

Job Description

We are seeking a hardworking, motivated Workplace Coordinator to join our Workplace Operations team. In this role, you will support a wide range of operational tasks, including managing procurement, inventory, ticket tracking, and vendor coordination for assigned sites.

Workplace Operations Coordinator Key Responsibilities

• Serve as primary point of contact for workplace requests; track through resolution


• Create and manage purchase orders in Minerva/WARP against need, budget, and lead time


• Maintain inventory of office, breakroom, conference, café, PPE, and consumable supplies; set par levels and prevent stock-outs


• Log, update, and close Flux tickets and ad hoc requests


• Produce weekly/bi-weekly reports on tickets, POs, inventory, vendors, and open risks


• Track spend, code transactions, flag variances, and maintain audit-ready PO and invoice records


• Conduct cleanliness and building-standards walks; elevate vendor deficiencies through resolution


• Coordinate on-site vendors to schedule, quality, and site requirements


• Support workplace projects including materials, scheduling, and on-site execution

What will you bring to the Workplace Operations Coordinator position?

• Strong organizational skills; able to manage POs, inventory, tickets, and reporting concurrently


• Professional written and verbal communication


• High attention to detail in procurement, inventory, and operational reporting


• Ability to work independently after training and follow established procedures


• Proficiency with ticketing and procurement systems, or ability to learn Minerva/WARP and Flux


• Ownership and ability to operate to Tesla standards

Preferred Qualifications

• Workplace, facilities, procurement, or campus operations experience


• Purchase order, inventory, or vendor management experience


• Experience producing operational reports for leadership

ABOUT INTELLISOURCE:

Innovative outsourcing + proven execution. Headquartered in Denver, CO, IntelliSource has over 25 years of outsourcing experience - bringing innovative business solutions through people, processes and technology that maximize operations and workforce management across a global landscape.

WE ARE INTELLISOURCE

At IntelliSource, you will always be learning and improving in our consistently fun and challenging environment. We celebrate our differences, value our unique perspectives, and recognize milestones to uplift each other and be our best in what we do. IntelliSource is a reflection of our people. We are committed, inclusive, and lead with intention. Our varied departments are in full alignment to reach the common goal of seeking and identifying opportunities to ignite the possibilities within us and those around us. Whether remote, at a satellite location, onsite with a customer, or at our headquarters office - we take great pride in our company culture and the diversity within our organization that has developed over the years.

EOE STATEMENT

IntelliSource, LLC is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. We are an E-Verify Employer.

Our company processes candidate data in line with our Candidate & Recruitment Privacy Notice. You can view it at: https://intellisource.com/carpn/. By submitting your application, you confirm that the information you provide is accurate and that you have read our Candidate & Recruitment Privacy Notice, which explains how we collect, use, share, and retain your personal data and how you can exercise your rights.