Workplace Operations Associate - Part-time

Turing; San Francisco (CA); On-site; USD 39,000 - 51,000; Part time

Benefits offered by this job

Equity eligible

Benefits eligible

Job summary

Turing in San Francisco is seeking a part-time Workplace Operations Associate to anchor our SF office during core daytime hours. You will help ensure the workplace is organized, welcoming, and ready for employees, candidates, executives, customers, and visitors.

This hands-on role offers visibility and growth in a fast-moving AI company. Responsibilities include coordinating room readiness, managing deliveries, supporting interviews and meetings, and assisting with onboarding and safety

Qualifications

• Demonstrated experience coordinating logistics, delivering customer service, or supporting events through employment, internships, campus leadership, volunteer work, hospitality, retail, or another relevant setting.

Responsibilities

• Maintain daily workplace readiness. Prepare conference rooms, shared spaces, kitchens, and employee areas so the office is organized, stocked, and ready for use throughout the day.
• Create a welcoming onsite experience. Greet employees, candidates, executives, customers, vendors, and other visitors with professionalism and care, helping each person navigate the office and reach the right contact.
• Support interviews and important meetings. Coordinate room readiness, visitor access, catering, supplies, printed materials, and basic technology checks for candidate interviews, executive meetings, and other high-priority activities.
• Coordinate workplace supplies and deliveries. Receive, document, sort, and route mail and packages; monitor essential inventory; and restock workplace supplies before shortages affect the office.
• Provide basic technology support. Complete first-level checks of monitors, cameras, microphones, displays, and conference room systems and promptly escalate issues that require IT support.
• Support employee onboarding and offboarding. Help prepare workstations, equipment, access materials, welcome items, and other onsite logistics in partnership with People Operations and IT.
• Assist with access and safety procedures. Follow established visitor, badging, office-access, confidentiality, and security processes and elevate exceptions appropriately.
• Respond flexibly to onsite needs. Help with office events, executive visits, team gatherings, vendor coordination, and other business-critical requests as office priorities change.

Skills

Logistics coordination

Customer service

Event support

Office operations

Problem solving

Tools

Google Workspace

CRM systems

Job description

About Turing

Based in San Francisco, California, Turing is the world's leading research accelerator for frontier AI labs and a trusted partner for global enterprises looking to deploy advanced AI systems. Turing accelerates frontier research with high-quality data, specialized talent, and training pipelines that advance thinking, reasoning, coding, multimodality, and STEM. For enterprises, Turing builds proprietary intelligence systems that integrate AI into mission-critical workflows, unlock transformative outcomes, and drive lasting competitive advantage. Recognized by Forbes, The Information, and Fast Company among the world's top innovators, Turing's leadership team includes AI technologists from Meta, Google, Microsoft, Apple, Amazon, McKinsey, Bain, Stanford, Caltech, and MIT. Learn more at www.turing.com

Location: San Francisco, CA Department: Facilities Employment Type: Part-Time Benefits Eligible , In Office FLSA Status: Non-Exempt; overtime eligible Schedule: Monday-Friday, 9:00 a.m.-1:00 p.m. (hours may vary slightly as needed) Compensation: $32.50 per hour Equity Eligible: Yes Benefits Eligible : Yes

About the Team

The Workplace Operations team creates the environment that allows Turing's employees, candidates, visitors, and leaders to do their best work. We manage the spaces, services, and day-to-day details that make our offices welcoming, productive, secure, and ready for whatever the business requires. We partner closely with Facilities, Recruiting, People Operations, IT, Security, and Executive Support. Because office activity changes from day to day, the team operates with flexibility, strong communication, and a shared commitment to exceptional service.

The Role

As a part-time Workplace Operations Associate, you will serve as an onsite anchor for Turing's San Francisco office during core daytime hours. You will help ensure that the workplace is organized, welcoming, and ready for employees, candidates, executives, customers, and other visitors. This is a highly visible, hands‑on role for someone who enjoys helping people, solving practical problems, and bringing order to a fast‑moving environment. Your work may include preparing the office for the day, welcoming a candidate, coordinating a delivery, helping set up a leadership meeting, or troubleshooting a conference room before an important call. The role offers meaningful exposure to multiple parts of a rapidly growing AI company. For someone early in their career, it is an opportunity to build a strong foundation in workplace operations, recruiting coordination, people operations, technology support, and executive‑facing service.

Why This Role Matters

The workplace shapes how people experience Turing. A candidate’s first onsite interview, an employee’s first day, an executive meeting, and an important customer visit all depend on thoughtful preparation and reliable execution. You will help create those experiences while developing an understanding of how teams across Turing work together. As you demonstrate strong judgment and consistent follow‑through, there may be opportunities to contribute to additional workplace and cross‑functional projects.

What You Will Own

• Maintain daily workplace readiness. Prepare conference rooms, shared spaces, kitchens, and employee areas so the office is organized, stocked, and ready for use throughout the day.
• Create a welcoming onsite experience. Greet employees, candidates, executives, customers, vendors, and other visitors with professionalism and care, helping each person navigate the office and reach the right contact.
• Support interviews and important meetings. Coordinate room readiness, visitor access, catering, supplies, printed materials, and basic technology checks for candidate interviews, executive meetings, and other high‑priority activities.
• Coordinate workplace supplies and deliveries. Receive, document, sort, and route mail and packages; monitor essential inventory; and restock workplace supplies before shortages affect the office.
• Provide basic technology support. Complete first‑level checks of monitors, cameras, microphones, displays, and conference room systems and promptly escape issues that require IT support.
• Support employee onboarding and offboarding. Help prepare workstations, equipment, access materials, welcome items, and other onsite logistics in partnership with People Operations and IT.
• Assist with access and safety procedures. Follow established visitor, badging, office‑access, confidentiality, and security processes and elevate exceptions appropriately.
• Respond flexibly to onsite needs. Help with office events, executive visits, team gatherings, vendor coordination, and other business‑critical requests as office priorities change.

Who You Are

• Service‑oriented. You enjoy helping people and take pride in creating an organized, thoughtful experience.
• Observant and proactive. You notice when a room needs attention, an item is running low, or a visitor needs assistance—and act without waiting to be asked.
• Reliable and organized. You manage details carefully, communicate status clearly, and complete commitments on time.
• Professional and approachable. You are comfortable interacting with candidates, executives, vendors, and employees at every level.
• Resourceful. You investigate problems, identify practical next steps, and know when to involve someone with additional expertise.
• Adaptable. You can shift between planned responsibilities and unexpected needs while maintaining composure and sound judgment.

Minimum Qualifications

• Demonstrated experience coordinating logistics, delivering customer service, or supporting events through employment, internships, campus leadership, volunteer work, hospitality, retail, or another relevant setting.
• Ability to organize multiple requests using calendars, checklists, email, spreadsheets, or task‑management tools and complete time‑sensitive work accurately.
• Working proficiency with Google Workspace or comparable productivity tools, including email, calendars, documents, and spreadsheets.
• Clear written and verbal communication skills and the ability to interact professionally with employees, candidates, visitors, vendors, and senior leaders.
• Ability to complete basic conference‑room and workplace‑technology checks, follow documented procedures, and elevate unresolved issues promptly.
• Ability to work onsite in San Francisco Monday through Friday from 9:00 a.m. to 1:00 p.m., with occasional schedule flexibility based on business needs.

Preferred Qualifications

• 1-3 years of experience in workplace operations, office administration, hospitality, recruiting coordination, customer service, events, or administrative support.
• Experience working in a technology company, startup, professional‑services environment, hotel, coworking space, or other high‑touch setting.
• Experience supporting onsite interviews, employee onboarding, workplace events, visitors, or executive meetings.
• Familiarity with visitor‑management, ticketing, inventory, access‑control, or workplace‑management systems.

Compensation & Benefits

This is a non‑exempt position paid $32.50 per hour and is eligible for overtime in accordance with applicable law. In addition to hourly compensation, the role is eligible for equity and benefits.

Values

• We are client first : We put our clients at the center of everything we do, because their success is the ultimate measure of our value.
• We work at Start‑Up Speed: We move fast, stay agile and favor action because momentum is the foundation of perfection.
• We are AI forward: We help our clients build the future of Al and implement it in our own roles and workflow to amplify productivity.
• Advantages of joining Turing Amazing work culture (Super collaborative & supportive work environment; 5 days a week).
• Awesome colleagues (Surround yourself with top talent from Meta, Google, LinkedIn etc. as well as people with deep startup experience).
• Competitive compensation.

Turing is proud to be an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, disability, protected veteran status, or any other legally protected characteristics. At Turing we are dedicated to building a diverse, inclusive and authentic workplace and celebrate authenticity, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

For applicants from the European Union, please review Turing's GDPR notice here .