Workplace Office Manager

ATOMS Careers page; San Francisco (CA); On-site; USD 73,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with options

HSA and FSAs

Parental leave

Job summary

Atoms is seeking a Workplace Office Manager in San Francisco to oversee daily office operations, collaborate with HR, IT, Security, and Facilities, and ensure a positive employee experience. The role demands in‑office presence five days a week and close partnership with the Real Estate Development Director and Global Workplace Manager.

The position includes responsibility for supplier relations, space optimization, and event coordination, with a base salary range highlighted and benefits

Qualifications

• Strong interpersonal and communication skills; ability to build relationships across departments.
• Sourcing, managing, and negotiating with external partners (janitorial, snacks, property management, etc.).
• Comprehensive knowledge of Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
• Ability to navigate ambiguity and shifting priorities in a fast-paced workplace.

Responsibilities

• Ensure the office is clean, organized, and fully functional at all times.
• Order, receive, inventory, and stock snacks, beverages, and office supplies.
• Pick up, sort, and distribute daily mail; receive and log packages.
• Review and resolve requests submitted via Jira tickets or the Office Email Alias.
• Maintain meeting room cleanliness and readiness throughout the day.
• Develop and activate site-specific Emergency Action Plans with the Regional Workplace Lead.
• Coordinate office reorganizations and moves with other Workplace Coordinators.

Skills

Interpersonal skills

Vendor management

Slack proficiency

Google Workspace

Jira

Freshservice

ServiceNow

Startup experience

In-office presence

Planning & organization

Tools

Jira

Freshservice

ServiceNow

Job description

Who we are

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real‑world impact, join us.

What you’ll do

We are seeking a Workplace Office Manager to join our Workplace Team in San Francisco, reporting to our Real Estate Development Director and our Global Workplace Manager. In this role, you will be responsible for day-to-day activities that ensure the office is clean, functional, and organized — while delivering an exceptional experience for every employee who walks through our doors.

You will work closely with HR, IT, Security, and Facilities to support smooth office operations, manage vendor relationships, and help build a culture where people feel genuinely supported at work.

Key Responsibilities

• Ensure the office is clean, organized, and fully functional at all times.
• Order, receive, inventory, and stock snacks, beverages, and office supplies.
• Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages.
• Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias.
• Maintain meeting room cleanliness and readiness throughout the day.
• Continuously review and analyze operational procedures, implementing improvements to maximize space utilization, equipment use, and waste reduction.
• Partner with the Regional Workplace Lead to develop, maintain, and activate site‑specific Emergency Action Plans.
• Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors.
• Support onboarding and offboarding logistics, including coordination with HR, IT, and Security.
• Assist with managing satellite offices as needed.
• Coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace Coordinators.
• Support internal communications about operational changes, events, and workflow updates.
• Provide proactive and responsive communication and resolution for both routine and emergency requests.
• Employee‑first approach; builds a positive onsite culture and experience.

What we’re looking for

• Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively.
• Sourcing, managing, and negotiating with external partners (janitorial, snacks, property management, etc.).
• Comprehensive knowledge of Slack and Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).
• Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
• Ability to navigate ambiguity and shifting priorities in a fast‑paced workplace.
• Workplace or facilities experience in a startup setting is a plus.
• In‑office presence five days a week is required to deliver the optimal workplace experience.
• Planning, organization, prioritization, execution, and strong attention to detail.

What success looks like

Successful Workplace Coordinators at Atoms are more than administrators — they are the heartbeat of the office. They keep operations invisible because everything just works. They anticipate needs before they arise, build strong relationships with both internal stakeholders and external vendors, and take genuine pride in creating a workplace where every employee feels supported and welcomed.

Rather than simply reacting to issues, they identify systemic improvements that make the office run better over time.

Why join us

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

What else you need to know

This role is based in our San Francisco office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office‑based teams work onsite, five days a week.

The base salary range for this role is $73,000 - $95,000 per year.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance-based bonus.

Benefits Summary (USA Full-Time Exempt Employees)

• Medical, dental, and vision insurance (multiple plans, incl. HSA options).
• Company‑paid life and disability insurance (short‑and‑long‑term).
• Voluntary insurance: accident, critical illness, hospital indemnity.
• Optional supplemental life insurance for self, spouse, and children.
• Pet insurance discount.
• 401(k).
• Health Savings Account (HSA)
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Time Off policies:
  • Discretionary vacation days
  • 8 paid holidays per year
  • Paid sick time
  • Paid Bereavement leave
  • Paid Parental Leave

Benefits are subject to change at the company’s discretion.
Atoms accepts applications on an ongoing basis.

Ready to join us as we serve those who serve others?

#LI-Onsite