Workplace Manager

Hearth; New York (NY); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Unlimited PTO

Medical, dental, and vision

401(k)

Parental Leave Program

Pet Insurance

Job summary

Hearth is seeking an Office/Facilities Manager for our NYC team to own the day-to-day operations of the office and support a growing footprint. You will partner with vendors, manage events, and lead projects from concept to completion, ensuring a welcoming, efficient workspace for all employees and visitors.

You will coordinate logistics for visiting teammates, assist with space planning as headcount grows, and maintain a stocked, clean environment.

Qualifications

• Experience managing an office or workplace to ensure smooth daily operations.
• Ability to source, vet and manage vendors for repairs and upkeep.
• Plan and run events from concept to completion (happy hours, off-sites).
• Own standalone projects from blank page to approval-ready with cost analysis.

Responsibilities

• Own the NYC office day-to-day to keep space sharp, stocked, and welcoming.
• Find, vet, and manage vendors for repairs and upkeep; negotiate fair prices.
• Plan and execute events including logistics and budgeting.
• Lead standalone projects from idea to implementation with clear options and costs.
• Be the first point of contact for hires, investors, and executives.
• Coordinate travel, hotel blocks, and office prep for visiting team members.
• Support space planning as the team grows and desks increase.
• Maintain kitchen and supplies to keep the space ready.

Skills

Office management

Vendor management

Event planning

Project coordination

Budgeting

Tools

Vendor networks

Job description

About Hearth

Hearth is the AI growth system for America's home improvement contractors. With 15,000+ paying customers, default profitability, and backing from top-tier investors like Founders Fund and 8VC, we provide the revenue-critical software tradespeople rely on to run their businesses.

About Hearth

Hearth is the AI growth system for America's home improvement contractors. With 15,000+ paying customers, default profitability, and backing from top-tier investors like Founders Fund and 8VC, we provide the revenue-critical software tradespeople rely on to run their businesses. We are now building our next layer of innovation: an autonomous AI employee for every contractor. By answering calls 24/7, qualifying leads, and booking jobs, this AI ensures small businesses never miss a lead again. We're on a mission to bring AI to the trades—and we need your help to build it.

The Opportunity

You will own how Hearth's NYC office looks, feels, and runs, and you will run the projects that make it more than just a place to sit. You are the first face people see, whether that is a new hire, an investor, or the CEO. You keep the space sharp and stocked, you manage the vendors who fix things when they break, and you take events and one-off projects from a blank page to done. As the New York team grows, you will shape how the space evolves to keep up. If you want to set the tone for what it feels like to be at Hearth, this is your role.

What You'll Do

• Own the office day to day so the space is always sharp, stocked, and ready, from supplies to the overall feel of the place.
• Find, vet, and manage vendors for repairs and upkeep, and negotiate a fair price.
• Run events from start to finish, including happy hours, team off-sites, covering food, space, and logistics.
• Own standalone projects from a blank page to approval-ready, such as our 10-year anniversary celebration, by researching options and costs and bringing a couple of directions for a fast decision.
• Be the first and most welcoming point of contact for everyone who walks in, from new hires to investors.
• Coordinate logistics for visiting team members and guests, including travel, hotel room blocks, and getting the office ready for them.
• Help the team navigate a growing footprint, including desk and space planning as more people join.
• Keep the kitchen and supplies stocked, which is a visible part of keeping the space ready.

Who You Are

• You have managed an office or workplace, or run front of house in hospitality, and you know how to make things feel effortless for everyone else.
• You already have people you can call, like a painter, an electrician, or someone who fixes doors, and you know how to get quality work done fast.
• You do not wait to be told what comes next. When you are handed a vague goal and a budget, you come back with a plan rather than a list of questions.
• You stay organized and calm when you are pulled in five directions at once.

What We're Not Looking For

This is not the right role if you need clear direction before you act, get thrown off when priorities shift quickly, or expect someone else to handle the parts of the job that are not glamorous. This is hands-on ownership of the workplace itself, not an executive assistant or calendar management role.

Location:

This role will be located in NYC along with the rest of the Hearth team, the CEO, and other key roles in the business. Hearth believes in the energy, connection, and serendipity of in-person work culture (5 days/week) for builders who are committed to building truly innovative software and making a significant positive impact in the world.

Benefits

• Mission-driven culture with real growth exposure
• Unlimited PTO, plus paid company holidays
• Medical, dental, and vision options
• 401(k)
• Parental Leave Program
• Pet Insurance

More About Us

Hearth embraces diversity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, sexual orientation, gender identity, religion, national origin, citizenship, marital status, veteran status, or disability status. We consider employment for qualified applicants with arrest and conviction records.

Hearth uses AI-assisted tools as part of our hiring process. All hiring decisions are made by a Hearth employee. Questions about our process? Contact [e-mail].

The Pay Range For This Role Is

90,000 - 100,000 USD per year(New York, NY)