Office Experience Coordinator

GoEngineer; Midvale (UT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Flexible PTO

401(k) match

Medical coverage

Family leave

Life Insurance

Dental & Vision

Mental health support

EAP program

Job summary

GoEngineer is seeking a Workplace Experience Specialist to ensure our Salt Lake office feels welcoming for employees, customers, and visitors. You will blend front desk duties with event support, scheduling, and project work to keep the office running smoothly.

You will coordinate meetings, assist with executive activities, and leverage AI tools and Microsoft 365 to create polished presentations and dashboards. Strong organization and proactive problem solving are essential.

Qualifications

• 3+ years of experience in office administration, office coordination, hospitality, event coordination, or a related role.
• Strong organization, attention to detail, and follow-through, with the ability to coordinate several priorities, anticipate needs, and improve recurring processes independently.
• A friendly, service-focused approach, clear communication, and sound judgment when working with visitors, customers, executives, and employees.
• Proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint. Skilled at creating polished presentations and building Excel sheets.Experience with SharePoint, document management, and maintaining electronic records is preferred.
• Discretion with confidential information

Responsibilities

• Create a welcoming, professional environment for employees, customers, and visitors. Manage the reception area, greet visitors, answer and direct incoming calls, and help ensure everyone has a positive experience when interacting with GoEngineer.
• Assist with executive meetings, scheduling, presentations, communications, and special projects, ensuring work is professional, accurate, and completed on time.
• Use AI tools, Microsoft 365, and other technology to streamline processes, improve efficiency, create professional presentations, and develop Excel reports, trackers, and dashboards.
• Coordinate customer meetings, executive visits, employee events, office purchasing, vendors, shipments, and other activities that keep the workplace running smoothly.
• Partner with People Success, Marketing, Sales, and other departments on projects and business needs. Take ownership of assignments, follow through on details, and proactively find solutions.

Skills

Office administration

Event coordination

Hospitality

Communication

Attention to detail

Tools

Microsoft Office

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

About this opportunity:

GoEngineer is a provider of the most compelling design platforms in the industry, deploying engineering software and 3D Printing technology to make the design process innovative, efficient, and intelligent.

About the Role:

As GoEngineer's Workplace Experience Specialist, you'll help make our Salt Lake office welcoming and ready for employees, customers, and visiting teams. You'll combine front desk support with meeting and event coordination, executive meeting scheduling, and the everyday details that keep the office running.

We want someone who is curious, resourceful, and ready to take initiative—someone who enjoys taking on new challenges, finding creative solutions, and exploring better ways of doing things. That means you may creating an important deck for an executive or the CEO, or helping coworkers with an excel project, keeping the breakroom and entry area presentable for customers, or just answering a call. If you are willing to do what is needed to support the company and create a great experience for those who work for us, we want to talk to you.

Your key contributions in this role will be:

• Create a welcoming, professional environment for employees, customers, and visitors. Manage the reception area, greet visitors, answer and direct incoming calls, and help ensure everyone has a positive experience when interacting with GoEngineer.

• Assist with executive meetings, scheduling, presentations, communications, and special projects, ensuring work is professional, accurate, and completed on time.

• Use AI tools, Microsoft 365, and other technology to streamline processes, improve efficiency, create professional presentations, and develop Excel reports, trackers, and dashboards.

• Coordinate customer meetings, executive visits, employee events, office purchasing, vendors, shipments, and other activities that keep the workplace running smoothly.

• Partner with People Success, Marketing, Sales, and other departments on projects and business needs. Take ownership of assignments, follow through on details, and proactively find solutions.

What You'll Bring

• 3+ years of experience in office administration, office coordination, hospitality, event coordination, or a related role.

• Strong organization, attention to detail, and follow-through, with the ability to coordinate several priorities, anticipate needs, and improve recurring processes independently.

• A friendly, service-focused approach, clear communication, and sound judgment when working with visitors, customers, executives, and employees.

• Proficiency in Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint. Skilled at creating polished presentations and building Excel sheets.Experience with SharePoint, document management, and maintaining electronic records is preferred.

• Discretion with confidential information

Working Hours and Location:

This is a full-time, in-person role. The hours for this position currently rotate weeks, with one week working 8:00am-5:00pm, and the following working 6:00am-3:00pm. Candidates only available to work 8:00-5:00pm may be considered as well. Occasional overtime may be necessary to setup for events, etc.

More about what GoEngineer offers:

At GoEngineer, we understand that our value comes from our employees, and we celebrate and respect their unique experiences. We are working to build a culture where both our employees and customers are centered in the work we do, and employees feel welcomed as they are from the first day.

Generous Benefits Include:

Participation in GoEngineer’s flexible PTO program from day one of employment.

401(k) retirement plan with up to a 6% company match, 100% vested on day one.

Comprehensive medical coverage, including PPO and High Deductible plans with FSA/HSA options and employer HSA contributions.

Paid Family Leave, including paid pregnancy disability leave and paid parental bonding leave.

Employer paid Life Insurance policy, & Short Term, and Long Term Disability insurance, with optional supplemental coverage.

Dental and Vision insurance

Mental health, telemedicine with 24/7 access to medical providers, and wellness programs, including virtual therapy, nutrition counseling, and physical therapy.

Fertility, adoption, and family building benefits.

Employee Assistance Program (EAP) offering free, confidential counseling and support for mental health, legal, financial, and family needs.

Optional voluntary benefits, including accident insurance, hospital indemnity, critical illness coverage, identity theft protection, pet insurance, plus student loan repayment and prescription cost savings programs.

To support a fair and efficient hiring process, we may use AI technology to summarize interviews and help our teams review information consistently. AI does not evaluate candidates or make hiring decisions. All decisions are made by our human hiring team.