Workplace Experience Specialist

Aypa Power LLC; Austin (TX); On-site; USD 34,000 - 49,000; Part time

Job summary

Aypa Power is seeking a Workplace Experience Specialist to elevate our Austin, Salt Lake City, and Toronto offices. You will own office operations, coordinate events, manage supplies, and support onboarding to create productive, welcoming environments.

You will be the primary point of contact across locations, oversee vendor relations, handle mail and shipments, and help sustain our culture of belonging in a fast-paced, collaborative setting.

Qualifications

• 3+ years of experience supporting an office.
• Notary in the State of Texas or ability to become one.
• Strong attention to detail and highly organized.
• Experience planning large events is a plus.
• Excellent written and verbal communication skills.
• Experience with Microsoft Office.

Responsibilities

• Oversee day-to-day Austin office operations to ensure a productive and welcoming environment.
• Provide remote oversight and support for satellite office operations.
• Manage office supplies, equipment, and vendor relationships.
• Manage mail and shipping needs for employees.
• Notarize documents as needed.
• Coordinate office maintenance, renovations, relocations as needed.
• Support planning and execution of company events, meetings, and team-building activities.
• Serve as primary point of contact for the Austin, Salt Lake City, Toronto offices.

Skills

Notary Texas

Office management

Event planning

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Aypa Power, a Blackstone portfolio company, is a leading developer, owner, and operator of utility-scale energy storage and hybrid renewable projects that power our communities and cities. Our mission is to responsibly decarbonize the grid and make North American energy markets more affordable, sustainable, and efficient. Aypa is well-capitalized and uniquely positioned to lean forward on projects with well-suited deal structures to meet our customers’ needs. We have been at the forefront of energy storage development since our first energy storage project came online in 2018. As a leader in our industry, we have over 22 GW of utility-scale energy storage and hybrid renewable energy projects in development and 33 projects in operation or construction across North America.

As the Workplace Experience Specialist at Aypa Power, you'll own our workplace culture across our Austin, Salt Lake City, and Toronto offices. From seamless operations to engaging events, you'll create thriving environments where employees feel valued and supported every single day—and make our offices the places where great work happens. This role is ideal for a proactive, detail-oriented, and highly organized professional who thrives in a fast-paced environment.

Responsibilities:

• Oversee day-to-day Austin office operations to ensure a productive and welcoming environment;
• Provide remote oversight and support for satellite office operations;
• Manage office supplies, equipment, and vendor relationships;
• Manage mail and shipping needs for employees;
• Notarize documents as needed;
• Coordinate office maintenance and repairs/renovations/relocations as needed;
• Support the planning and execution of company events, meetings, and team-building activities;
• Serve as the primary point of contact for the Austin, Salt Lake City, Toronto offices, both internally and externally;
• Manage phone calls, greet visitors, and handle inquiries with professionalism and discretion;
• Maintain and organize electronic and physical files, documents, and records;
• Assist in onboarding new employees and facilitating office orientation;
• Oversees office operations and independently resolves administrative challenges;
• Other duties as required or assigned.

Key Qualifications:

• 3+ years of experience supporting an office;
• Notary in the State of Texas or the ability to become one;
• Strong attention to detail and highly organized;
• Experience planning large events a plus;
• Excellent communication skills, both written and verbal;
• Experience with Microsoft Office.

Compensation and Location:

Salary : $30/hr for 30-35 hours/week; potential to convert to full-time, but not guaranteed; Location: On-site (Austin, TX) . Ability to work in the United States is a requirement. Preference is given to candidates located in Austin, TX, or willing to relocate.

At Aypa, we nurture and support a highly diverse team and actively seek to advance fair and inclusive practices in all aspects of what we do. We hire passionate, dedicated, and forward-thinking individuals from different backgrounds and value unique perspectives and experiences. With a focus on belonging, we are committed to providing an inclusive environment for all.

Please note: We kindly request that recruiting companies and agencies refrain from contacting us regarding this job posting. We appreciate your understanding and cooperation in respecting our hiring process. Thank you.

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