Workplace Experience Manager

Beyond Reach Labs; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

Beyond Reach Labs is building the next generation of space infrastructure and seeks a highly organized Workplace Experience Manager to help the company run smoothly as it scales.

You will support the founders, coordinate day-to-day operations, manage office activities, supplier relationships, recruitment onboarding, events, and internal communications, helping the team stay organized and focused. This role offers broad exposure and opportunities to grow with the company.

Qualifications

• Highly organized with exceptional attention to detail.
• Excellent written and verbal communication.
• Ability to juggle multiple priorities and meet deadlines.
• Proactive, resourceful, and takes initiative.
• Experience coordinating events or projects is a plus.

Responsibilities

• Support the founders with scheduling, travel, logistics, and day-to-day coordination.
• Help prepare meetings, presentations, events, and customer engagements.
• Coordinate follow-up actions and help ensure important priorities move forward.
• Support a wide range of ad-hoc projects across the business.
• Help keep the office, laboratory, and shared spaces organized and running smoothly.
• Manage relationships with suppliers, vendors, and service providers.
• Coordinate deliveries, maintenance activities, and operational logistics.
• Maintain office supplies, equipment, and facilities.
• Support recruitment, onboarding, and new-starter logistics.
• Coordinate internal meetings, events, and company activities.
• Organize documentation, records, and administrative processes.
• Support reporting, purchasing, and general business administration.
• Help create a positive and organized working environment.
• Organize team celebrations, socials, and offsites.
• Act as a go-to person for operational and logistical support.
• Help new team members settle in and succeed.
• Identify inefficiencies and opportunities to improve how the business operates.
• Build simple tools, processes, and systems that help the company scale.
• Take ownership of problems and help drive solutions.

Skills

Highly organized

Strong communication

Proactive

Independent worker

Curious & initiative

Multitasking

Team collaboration

Google Workspace

Microsoft Office

Tools

Google Workspace

Microsoft Office

Job description

At Beyond Reach Labs, we are designing and building the largest deployable structures ever flown to space. As a small team taking on ambitious engineering challenges, every person has a direct impact on our success.

Building revolutionary technology requires more than great engineers. It requires a company that operates smoothly, moves quickly, and stays focused on what matters most. As the Workplace Experience Manager, you will help make that happen.

This is a highly varied role working across every part of the business. You will support the founders, help run the company's day-to-day operations, coordinate projects and events, manage office activities, and solve the countless challenges that arise in a fast-growing startup.

No two days will look the same. One day you may be coordinating an important customer visit, the next organizing a team offsite, helping onboard a new employee, managing suppliers, or supporting the founders with a critical business priority.

This role is ideal for a bright, ambitious, and highly organized individual who enjoys variety, thrives in a fast-paced environment, and wants exposure to every aspect of building a company.

The Role

We're looking for someone who is proactive, resourceful, and eager to take ownership. You'll be a trusted member of the team, helping the company stay organized and operate effectively as we grow.

You'll have significant responsibility from day one and will be encouraged to identify problems, propose solutions, and improve how we work. We care more about attitude, curiosity, and initiative than a perfectly polished CV.

Responsibilities

Founder Support

• Support the founders with scheduling, travel, logistics, and day-to-day coordination

• Help prepare meetings, presentations, events, and customer engagements

• Coordinate follow-up actions and help ensure important priorities move forward

• Support a wide range of ad-hoc projects across the business

Business Operations

• Help keep the office, laboratory, and shared spaces organized and running smoothly

• Manage relationships with suppliers, vendors, and service providers

• Coordinate deliveries, maintenance activities, and operational logistics

• Maintain office supplies, equipment, and facilities

Administration & Coordination

• Support recruitment, onboarding, and new-starter logistics

• Coordinate internal meetings, events, and company activities

• Organize documentation, records, and administrative processes

• Support reporting, purchasing, and general business administration

Culture & Team Support

• Help create a positive and organized working environment

• Organize team celebrations, socials, and offsites

• Act as a go-to person for operational and logistical support

• Help new team members settle in and succeed

Process Improvement

• Identify inefficiencies and opportunities to improve how the business operates

• Build simple tools, processes, and systems that help the company scale

• Take ownership of problems and help drive solutions

What We're Looking For

• Highly organized with exceptional attention to detail

• Positive, energetic, and eager to learn

• Comfortable juggling multiple priorities simultaneously

• Able to work independently and take initiative

• Strong communication and interpersonal skills

• Resourceful problem-solver who enjoys figuring things out

• Comfortable operating in an environment where priorities can change quickly

• Strong proficiency in Google Workspace or Microsoft Office

Nice to Have

• Previous startup, operations, or administrative experience

• Experience coordinating events or projects

• Familiarity with collaboration tools such as Slack, Notion, or Linear

• Experience working in a fast-paced environment

Why Beyond Reach Labs

• Work directly alongside the founders and leadership team

• Exposure to every aspect of building a rapidly growing company

• Significant responsibility and ownership from an early stage

• Opportunity to grow your role as the company scales

• Join a mission-driven team tackling one of the most ambitious challenges in space infrastructure