Workplace Experience Coordinator

Talentify; Setauket (NY); On-site; USD 25,000 - 33,000; Full time

Job summary

Talentify is seeking a Workplace Experience Coordinator in East Setauket, NY for a 5-month onsite assignment. You will deliver a world-class employee and visitor experience, support workplace operations, vendor coordination, administrative functions, and facility services to maintain a positive workplace environment.

Responsibilities include welcoming visitors, processing passes, coordinating onboarding, managing PO and vendor relations, supporting events, and ensuring smooth daily operations.

Qualifications

• High School Diploma or GED required.
• 0-2 years of relevant experience.
• Strong customer service orientation.
• Ability to follow established procedures and routines.
• Excellent organizational and multitasking abilities.
• Effective verbal and written communication skills.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Serve as the first point of contact for employees, visitors, and guests.
• Welcome visitors in a professional and friendly manner.
• Issue visitor and parking passes while following security procedures.
• Support workplace services and daily office operations.
• Coordinate onboarding activities for new employees.
• Manage workplace inventory and office supplies.
• Provide canteen and workplace amenity support.
• Answer and direct phone calls professionally.
• Respond to employee, guest, and client inquiries.
• Resolve service requests with a customer-focused approach.
• Provide clear and timely communication through email and phone.
• Manage purchase orders (PO Management).
• Support vendor and supplier coordination.
• Assist with work order administration and tracking.
• Maintain workplace documentation and records.
• Support special projects and ad hoc assignments.
• Coordinate meetings, catering, and lunch arrangements.
• Organize on-site events and workspace activities.
• Secure event space and oversee room setup/breakdown.
• Arrange recreational, dining, and business activities as requested.
• Coordinate with vendors and monitor services.
• Support janitorial and maintenance work orders.
• Monitor workplace services for smooth operations.
• Follow safety, security, and emergency procedures.
• Purchase Order management.
• Vendor management and communication.
• Work order management and follow-up.
• Responding to phone calls and emails.
• Providing customer service support.
• Coordinating workplace services and requests.
• Managing office supplies and inventory.
• Supporting meetings, events, and catering coordination.

Skills

Customer service

Verbal and written communication

Organizational skills

Multitasking

Professional attitude

Adaptability

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Job Title: Workplace Experience Coordinator

Job Location: East Setauket, NY (Onsite)

Job Duration: 5 Months (Possible conversion)

Work Schedule: Monday to Friday, 8:00 AM - 5:00 PM

Position Overview

The Workplace Experience Coordinator is responsible for delivering a world-class customer service experience to employees, visitors, and clients. This client-facing role supports workplace operations, vendor coordination, administrative functions, and facility services while ensuring a positive workplace environment.

Key Responsibilities

Workplace Operations

• Serve as the first point of contact for employees, visitors, and guests.


• Welcome visitors in a professional and friendly manner.


• Issue visitor and parking passes while following security procedures.


• Support workplace services and daily office operations.


• Coordinate onboarding activities for new employees.


• Manage workplace inventory and office supplies.


• Provide canteen and workplace amenity support.

Customer Service

• Answer and direct phone calls professionally.


• Respond to employee, guest, and client inquiries.


• Resolve service requests and complaints with a customer-focused approach.


• Provide clear and timely communication through email and phone.

Administrative Support

• Manage purchase orders (PO Management).


• Support vendor and supplier coordination.


• Assist with work order administration and tracking.


• Maintain workplace documentation and records.


• Support special projects and ad hoc assignments.

Event & Meeting Coordination

• Coordinate meetings, catering, and lunch arrangements.


• Organize on-site events and workplace activities.


• Secure event space and oversee room setup and breakdown.


• Arrange recreational, dining, and business activities as requested.

Facilities & Vendor Management

• Coordinate with vendors providing workplace services and supplies.


• Support janitorial and maintenance work order requests.


• Monitor workplace services to ensure smooth daily operations.


• Follow property-specific safety, security, and emergency procedures.

Required Qualifications

• High School Diploma or GED.


• 0-2 years of relevant work experience.


• Strong customer service orientation.


• Ability to follow established procedures and work routines.


• Basic problem-solving skills.


• Strong organizational and multitasking abilities.


• Effective verbal and written communication skills.


• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Must-Have Skills

• Adaptability and flexibility to perform a variety of tasks.


• Strong willingness and ability to learn.


• Professional and positive attitude.


• Excellent customer service skills.


• Strong verbal and written communication skills.

Preferred Skills

• Administrative experience.


• CMMS (Computerized Maintenance Management System) experience.


• Purchase Order (PO) Management experience.


• Vendor management experience.

Work Environment

• Client-facing professional environment.


• Combination of independent work and team collaboration.


• Fast-paced workplace requiring strong organizational and communication skills.

Typical Daily Activities

• Purchase Order (PO) management.


• Vendor management and communication.


• Work order management and follow-up.


• Responding to phone calls and emails.


• Providing customer service support.


• Coordinating workplace services and requests.


• Managing office supplies and inventory.


• Supporting meetings, events, and catering coordination.

Interview Process

• Round 1: Virtual interview via Microsoft Teams with Hiring Manager.


• Round 2: In-person interview with client (if required).

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.