Workplace Associate

Atoms; Los Angeles (CA); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Health Savings Account (HSA)

Flexible Spending Accounts

Paid vacation time

8 paid holidays per year

Job summary

Atoms seeks a Workplace Associate in Los Angeles to manage daily office operations, ensuring a seamless, high-quality employee experience. You will collaborate with HR, IT, Security, and Facilities to keep the workspace clean, organized, and fully functional.

You will handle mail, shipments, office supply stocking, and coordinate onboarding/offboarding logistics. This role supports site safety, event planning, and a proactive, people-first workplace culture.

Qualifications

• Strong interpersonal and communication abilities across departments.
• Experience sourcing, managing, and negotiating with external partners (janitorial, snacks, property management).
• Proficiency with Google Workspace including Gmail, Calendar, Docs, Sheets, Slides.

Responsibilities

• Oversee day-to-day workplace operations in Los Angeles, ensuring high-quality employee experience.
• Maintain clean, organized, and fully functional offices.
• Manage inventory of snacks, beverages, and office supplies.
• Log and distribute mail and packages; respond to requests via Jira/Office Email alias.
• Support onboarding/offboarding logistics with HR, IT, and Security.
• Coordinate office reorganizations and moves with the Regional Workplace Lead.
• Develop and activate site-specific Emergency Action Plans.

Skills

Interpersonal skills

Vendor management

Google Workspace

Ticketing systems

Conflict resolution

Tools

Jira

Freshservice

ServiceNow

Job description

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

About the role

We are seeking a Workplace Associate to join our team in Los Angeles, reporting directly to the Global Workplace Manager. In this role, you will oversee day-to-day office operations, ensuring a seamless, high-quality experience for our team

You will be responsible for the day-to-day activities that keep our workplaces clean, functional, organized, and running smoothly. You will work closely with HR, IT, Security, Facilities, and local vendors to support office operations, resolve issues, and help build a culture where employees feel genuinely supported at work.

What you'll do

• Oversee day-to-day workplace operations in our Los Angeles office, ensuring consistent standards and a high-quality employee experience.
• Ensure offices are clean, organized, and fully functional at all times.
• Order, receive, inventory, and stock snacks, beverages, and office supplies.
• Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages.
• Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias.
• Maintain meeting room cleanliness and readiness throughout the day.
• Continuously review and improve operational procedures to maximize space utilization, equipment use, and waste reduction.
• Partner with the Regional Workplace Lead to develop, maintain, and activate site‑specific Emergency Action Plans.
• Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors.
• Support onboarding and offboarding logistics in coordination with HR, IT, and Security.
• Coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace team members.
• Support internal communications around operational changes, events, and workflow updates.
• Provide proactive and responsive support for both routine and emergency workplace needs.
• Build a positive onsite culture and employee experience through an employee‑first approach.
• Organize onsite office events and coordinate the annual events calendar across the region.

What we're looking for

• Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively.
• Experience sourcing, managing, and negotiating with external partners, including janitorial, snacks, property management, and other workplace vendors.
• Strong knowledge of Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.
• Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
• Ability to navigate ambiguity and shifting priorities in a fast‑paced environment.
• Workplace or facilities experience in a startup environment is a plus.
• Strong planning, organization, prioritization, execution, and attention to detail.
• Passion for creating a positive, engaging, and welcoming office culture, with a proactive and people‑first mindset.

What else you need to know

This role is based in our Los Angeles office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office‑based teams work onsite, five days a week.

The base starting rate for this role is $27.88 - $32.69 per hour.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Benefits Summary:

• Medical, dental, and vision insurance (multiple plans, incl. HSA options)
• Company‑paid life and disability insurance (short‑and‑long‑term)
• Voluntary insurance: accident, critical illness, hospital indemnity
• Optional supplemental life insurance for self, spouse, and children
• 401(k)
• Health Savings Account (HSA)
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Paid Vacation Time (1h for every 26h worked)
• 8 paid holidays per year

Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.

Ready to join us as we serve those who serve others?

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