Workplace Associate

ATOMS Careers page; Los Angeles (CA); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life and disability ins.

Voluntary accident/illness insurance

Supplemental life insurance

401(k)

Health Savings Account (HSA)

Flexible Spending Accounts

Paid vacation time

8 paid holidays per year

Job summary

ATOMS in Los Angeles is seeking a Workplace Associate to oversee day-to-day office operations. You will ensure a high-quality, welcoming environment, coordinate with HR/IT/Security, and manage vendors to keep the office running smoothly.

The role emphasizes a proactive, people-first approach and a focus on space, safety, and culture, with onsite work five days a week.

Qualifications

• Strong interpersonal and communication skills across departments.
• Experience sourcing, managing, and negotiating with external partners.
• Solid knowledge of Google Workspace and ticketing tools (Jira, Freshservice, ServiceNow).
• Ability to thrive in a fast-paced startup environment.
• Excellent planning, organization, prioritization, and attention to detail.

Responsibilities

• Oversee day-to-day workplace operations in the LA office with consistent standards.
• Ensure offices are clean, organized, and fully functional at all times.
• Manage snacks, beverages, and office supplies inventory and orders.
• Handle daily mail, packages, and courier communications.
• Respond to Jira tickets and the Office Email Alias efficiently.
• Maintain meeting room cleanliness and readiness throughout the day.
• Improve procedures to maximize space, equipment use, and reduce waste.
• Partner with Regional Workplace Lead on Emergency Action Plans.
• Coordinate maintenance needs with janitorial and repair vendors.
• Support onboarding/offboarding logistics with HR, IT, and Security.
• Coordinate office reorganizations and moves with the Workplace team.
• Assist internal communications about changes and events.
• Provide proactive and responsive support for routine and urgent needs.
• Foster a positive onsite culture with an employee-first approach.
• Organize onsite events and coordinate the regional events calendar.

Skills

Interpersonal communication

Vendor management

Ambiguity navigation

Planning & organization

People-first mindset

Tools

Google Workspace

Jira

Freshservice

ServiceNow

Job description

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

About the role

We are seeking a Workplace Associate to join our team in Los Angeles, reporting directly to the Global Workplace Manager. In this role, you will oversee day-to-day office operations, ensuring a seamless, high-quality experience for our team

You will be responsible for the day-to-day activities that keep our workplaces clean, functional, organized, and running smoothly. You will work closely with HR, IT, Security, Facilities, and local vendors to support office operations, resolve issues, and help build a culture where employees feel genuinely supported at work.

What you’ll do

• Oversee day-to-day workplace operations in our Los Angeles office, ensuring consistent standards and a high-quality employee experience.
• Ensure offices are clean, organized, and fully functional at all times.
• Order, receive, inventory, and stock snacks, beverages, and office supplies.
• Pick up, sort, and distribute daily mail; receive, log, and notify employees of incoming packages.
• Review, respond to, and resolve requests submitted via Jira tickets or the Office Email Alias.
• Maintain meeting room cleanliness and readiness throughout the day.
• Continuously review and improve operational procedures to maximize space utilization, equipment use, and waste reduction.
• Partner with the Regional Workplace Lead to develop, maintain, and activate site-specific Emergency Action Plans.
• Assess workplace maintenance needs and coordinate services, including janitorial and repair vendors.
• Support onboarding and offboarding logistics in coordination with HR, IT, and Security.
• Coordinate office reorganizations and moves in partnership with the Regional Workplace Lead and other Workplace team members.
• Support internal communications around operational changes, events, and workflow updates.
• Provide proactive and responsive support for both routine and emergency workplace needs.
• Build a positive onsite culture and employee experience through an employee-first approach.
• Organize onsite office events and coordinate the annual events calendar across the region.

What we’re looking for

• Strong interpersonal and communication skills, with the ability to build relationships across departments and manage conflict constructively.
• Experience sourcing, managing, and negotiating with external partners, including janitorial, snacks, property management, and other workplace vendors.
• Strong knowledge of Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides.
• Experience using ticketing software such as Jira, Freshservice, or ServiceNow.
• Ability to navigate ambiguity and shifting priorities in a fast-paced environment.
• Workplace or facilities experience in a startup environment is a plus.
• Strong planning, organization, prioritization, execution, and attention to detail.
• Passion for creating a positive, engaging, and welcoming office culture, with a proactive and people-first mindset.

At Atoms, you’ll work on one of the defining challenges of our time—bringing automation into the physical world to drive real, lasting impact. We exist to uncover valuable unknown truths and turn them into progress, which means constantly pushing beyond what’s known and building what doesn’t yet exist. The work is ambitious and often challenging, but it’s grounded in a shared sense of purpose and a team committed to seeing it through together. Our work only matters if it serves others, and we know that meaningful progress depends on the trust of the people we serve and the strength of our team—so we invest in both, creating an environment where you can do your best work and grow.

What else you need to know

This role is based in our Los Angelesoffice. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base starting rate for this role is $27.88 - $32.69 per hour.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Benefits Summary:

• Medical, dental, and vision insurance (multiple plans, incl. HSA options)
• Company-paid life and disability insurance (short- and long-term)
• Voluntary insurance: accident, critical illness, hospital indemnity
• Optional supplemental life insurance for self, spouse, and children
• 401(k)
• Health Savings Account (HSA)
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Paid Vacation Time (1h for every 26h worked)
• 8 paid holidays per year

Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.

Ready to join us as we serve those who serve others?

#LI-Onsite

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in ATOMS Careers page’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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