Workforce Support Coordinator

Jcsfl; Miami (FL); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Medical plan

Dental plan

401(k) match

In-service training

CEU opportunities

Job summary

Jewish Community Services of South Florida (JCS) is hiring a Workforce Support Coordinator to manage staff scheduling, coverage, and intraday staffing decisions across contact center channels. The role requires organizing schedules, tracking adherence, and supporting leadership during peak periods and emergencies.

The ideal candidate has a Bachelor’s degree in a human services field, 2+ years in a contact center or workforce role, and strong Microsoft Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Psychology, Social Work, or related Human Services field.
• Minimum of 2 years of experience in a contact center, workforce coordination, scheduling, or operations support role.
• Experience in a crisis center, healthcare, or 24/7 operation strongly preferred.
• Ability to deliver feedback professionally and support staff development.
• Proficiency in Microsoft Office (Excel, Word).
• Bilingual (English/Spanish) required.

Responsibilities

• Workforce Scheduling & Coverage: create, maintain, and update staff schedules to ensure adequate coverage across all shifts, including evenings, overnights, weekends, and holidays.
• Operations Support: monitor live call/text volumes and assist with live coverage adjustments.
• Leadership & Supervisor Support: provide workforce scheduling support as a backup to supervisors and escalate concerns as needed.
• Reporting & Data Tracking: maintain scheduling records and assist with workforce reporting.
• Collaboration & Compliance: work with Operations, QA, Training, and HR; ensure HIPAA compliance.
• Additional Duties: participate in disaster relief and training initiatives.

Skills

Bilingual English/Spanish

Crisis center experience

Staff scheduling

Communication

Data entry / client data

Education

Bachelor's degree in Business Administration, Psychology, Social Work, or related Human Services field

Tools

Microsoft Office (Excel, Word)

Job description

Are you ready to make a difference in our community? At Jewish Community Services of South Florida (JCS), you’ll join a team of passionate professionals dedicated to making a positive impact in the lives of those we serve. Joining our team means contributing to a well-respected organization with over a century of service to the South Florida community, rooted in the values of compassion, inclusivity, and resilience. Our team members find purpose in empowering individuals and families through meaningful programs and initiatives. We foster a collaborative environment where your talents are valued, and you’ll have opportunities for personal and professional growth. If you’re looking to be part of an organization that values your contributions and promotes a culture of unity and support, JCS is the place to be.

The Workforce Support Coordinator is responsible for supporting workforce management functions within the Contact Center. This position coordinates staff scheduling, monitors coverage, and assists with staffing adjustments to ensure continuous service delivery across all contact center modalities (calls and texts). The Workforce Support Coordinator serves as an operational role during periods of high volume, staffing shortages, and/or schedule disruptions. This role requires strong organizational skills, sound judgment, and the ability to respond quickly in a fast paced, high volume environment while maintaining compliance with organizational policies and service standards.

All full-time employees are required to actively participate in JCS' Milk and Honey, Matzah Mitzvah and other similar events. These events are essential to our organizational culture, and leadership participation is key to fostering team unity, supporting our values, and engaging with our community. By attending, full-time employees help set the standard for involvement and demonstrate our commitment to these meaningful traditions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Workforce Scheduling & Coverage
  • Assists with intake calls by gathering required caller information, identifying presenting needs, and routing or referring individuals in accordance with established procedures.
  • Ensures intake and related service data is accurately entered into the client database in a timely manner.
  • Provides backup support for outreach activities, events, and related operational needs, as assigned.
  • Create, maintain, and update staff schedules to ensure adequate coverage across all shifts, including evenings, overnights, weekends, and holidays.
  • Coordinate schedule adjustments related to call volume fluctuations, staff absences, PTO/Sick, training, and outreach events.
  • Track and manage schedule adherence, attendance, and punctuality.
  • Communicate schedule changes clearly and timely to staff.
  • Analyze shrinkage trends (PTO, sick leave, training) and recommend staffing pattern improvements.
  • Develop and maintain workforce scheduling policies, SOPs, and escalation workflows.
• Operations Support
  • Monitor active call and text volumes to ensure appropriate staffing levels.
  • Assist with live coverage adjustments in collaboration with supervisors and leadership.
  • Coordinate break schedules and shift modifications to support service level goals.
  • Develop structured intraday management and surge response protocols.
• Leadership & Supervisor Support
  • Provide workforce and scheduling support as a backup to Contact Center Supervisors.
  • Escalate staffing or coverage concerns appropriately and in a timely manner.
  • Support leadership during emergencies, service surges, or disaster response operations.
• Reporting & Data Tracking
  • Maintain accurate workforce and scheduling records.
  • Assist with workforce reporting related to coverage, attendance, and staffing vacancies.
  • Identify staffing risks and proactively communicate findings to leadership.
  • Monitor and analyze service level performance trends (speed to answer, abandonment rate, response time).
• Collaboration & Compliance
  • Work collaboratively with Operations, QA, Training, and HR teams.
  • Support onboarding by coordinating schedules for new hires and training cohorts.
  • Adhere to confidentiality standards, HIPAA regulations, and organizational policies.
  • Participate in staff meetings, trainings, and required organizational events.
• Additional Duties
  • Assist with operational initiatives as assigned.
  • Serve as a member of disaster relief or emergency response teams as needed.
  • Provide adherence education and workforce principles training to supervisors and staff.
  • Participate in business continuity and emergency workforce planning initiatives.

SUPERVISORY RESPONSIBILITIES: This position does not have direct supervisory responsibilities.

PERKS: We are proud to offer a competitive benefits package to all full-time employees, including medical and dental plans. A generous vacation and holiday pay benefit and a 401(k) match is available. Staff receives monthly in-service training and CEU opportunities. This is a one of a kind opportunity for leadership in talent management to contribute to a team of mindful, caring and passionate people at work every day in service to our community!

ABOUT: Jewish Community Services of South Florida (JCS) is the foremost non-profit, human services agency whose mission is to improve the quality of life and self-sufficiency of the Jewish and broader communities throughout South Florida in accordance with Jewish values. Founded in 1920, JCS delivers exemplary social services through compassionate and comprehensive programs that help people stay healthy and productive.

JCS is a 501(c)(3) not-for-profit organization and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, disability, gender identity, gender expression, national origin, or veteran status.

JCS strictly enforces a Drug-Free Workplace Policy, which prohibits the use, possession, distribution, and sale of controlled substances and alcohol on company premises, during work hours, or while representing the company. Pre-employment and random drug testing may be required as part of our commitment to a drug-free workplace.

**Please be advised, if selected for this position, you will be required to submit to a level II background screening through the DCF Clearinghouse: https://info.flclearinghouse.com

Qualifications

• Bachelor’s degree in Business Administration, Psychology, Social Work, or related Human Services field, required. Equivalent experience and demonstrated skill in social services may be considered.
• Minimum of 2 years of experience in a contact center, workforce coordination, scheduling, or operations support role.
• Experience in a crisis center, healthcare, or 24/7 operation strongly preferred.
• Ability to deliver feedback professionally and support staff development.
• Proficiency in Microsoft Office (Excel, Word), required.
• Bilingual (English/Spanish) required.