Workforce Program Coordinator

State-of-Iow; Des Moines (IA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

IPERS retirement plan

Flexible spending accounts

Life insurance

Long-term disability insurance

Employee assistance program

Employee discounts

Job summary

Iowa Workforce Development is seeking a dedicated Workforce Program Coordinator to join the Grants Team. The role focuses on sub-recipient reimbursement, reporting, and providing guidance to program managers and sub-recipients receiving grant funds.

The ideal candidate thrives in a mission-driven environment and communicates effectively with diverse audiences. The position emphasizes grant administration, customer service, and compliance review, with an expectation of strong organizational

Qualifications

• Customer service oriented with professional demeanor.
• Ability to prioritize tasks across multiple grants.
• Excellent verbal and written communication skills.
• Ability to analyze and interpret complex regulations and procedures.
• Strong organizational and time-management skills.
• Resourceful and independent problem-solver.

Responsibilities

• Grant Administration: maintain compliance for state/federal grants; review documentation; assist in new grant development; validate financial/programmatic docs; review and score applications; develop scoring rubrics.
• Customer Service: coordinate with Grants Team; assist Grant Program Managers across the agency; process electronic documentation; update spreadsheets; deliver webinars; conduct on-site monitoring visits.
• Compliance Review: monitor state legislation and CFR; review policies to align with guidelines; research and apply procurement standards.

Skills

Customer service

Communication

Time management

Analytical thinking

Project management

Research

Group facilitation

Webinar facilitation

Education

Bachelor's degree

Graduate-level education

Job description

Do you have a heart for public service? Are you passionate about helping others succeed? If so,Iowa Workforce Development is seeking a dedicated Workforce Program Coordinator serving within the Grants Team. We value professionals who bring a positive, solution focused attitude and thrive with community impacts. If you’re driven by mission, collaboration, and making a real impact, we encourage you to apply.

Position Details

• Location: 1000 E Grand Avenue, Des Moines, Iowa 50319
• Schedule: Full-time | Monday – Friday | 8:00 AM – 4:30 PM
• Work Flexibility: current practice allows three remote days per week and alternate schedules after successful completion of probation and training.
• Some travel may be required.

Position Overview

As a member of the Iowa Workforce Development (IWD) team, this position will be an integral part of administering Iowa Workforce Development's various state and federal pass-through grants and awards. This position's core responsibility is to provide general support for sub-recipient expense reimbursement, sub-recipient reporting requirements, and other general guidance for program managers and for sub-recipients that are receiving grant funds from Iowa Workforce Development.

The ideal candidate will be customer service focused, have a general understanding of the grant management system, adhere to deadlines, work with minimal supervision, and communicate effectively with various audiences.

Primary Responsibilities

• Grant Administration - focus of maintaining grant compliance for various state and federal grant opportunities, including:
  • Reviewing both past and current programmatic and financial documentation related to grant opportunities and close out processes to ensure compliance.
  • Assists in the development of new grant opportunities, including grant writing for new federal funding opportunities.
  • Validates submitted financial and programmatic documentation and obtains additional information to ensure awards remain in compliance.
  • Reviews and scores submitted applications for new competitive state and federal grant opportunities.
  • Assists in the development of scoring rubrics to ensure objective evaluation of all applicants.
• Customer Service - coordinates with Grant Team and provides assistance to Grant Program Managers across the agency related to multiple grant opportunities with varying compliance requirements.
  • Responsible for processing electronic programmatic documentation, updating spreadsheets, correspondence with internal Grants Team, and coordination between multiple departments, including Legal and Finance
  • Provides regular electronic communication with subrecipients, including creating and delivering webinars and conducting on-site monitoring visits.
• Compliance Review - monitors updates of state legislation and the federal CFR as it pertains to grant opportunities.
  • Reviews grant policies and procedures to align with federal and state grant compliance guidelines.
  • Research and apply procurement standards for purchasing.

What You’ll Bring

• Commitment to serving employers, community organizations and Iowans from across the state with professionalism and cultural humility.
• Ability to establish priorities for project tasks related to multiple grants including; information gathering, review, approval, transmittal, tracking, and reporting.
• Excellent verbal and written communication skills to foster active partnerships at the state and local level with key stakeholders.
• Ability to analyze and interpret complex material such as government laws, regulations, and procedures.
• Strong organization and time management skills to balance multiple data tracking measures for both fiscal and programmatic review, deadlines, and program requirements.
• Ability to utilize resources and problem-solve independently through effective research.

• Skilled in group facilitation or leading webinars is a plus.

About Iowa Workforce Development

Iowa Workforce Development is committed to supporting Iowans and employers through comprehensive workforce services. Our statewide network provides resources for employment, training, disability assistance, unemployment services, and more.

Benefits

Working for the State of Iowa comes with its perks. In addition to a competitive salary, you'll enjoy a comprehensive benefits package designed to support your well-being and professional growth:

• Health, Dental, and Vision Coverage:Health and dental insurance packages to keep you and your family healthy at a low cost with outstanding coverage!
• Paid Time Off:Take time to recharge with paid time off, including vacation (96 hours/year to begin, increasing with years of service), sick leave (144 hours/year), and paid holidays (9 days/year).
• Retirement Plans:Participate in retirement plans such as IPERS (employees contribute 6.29% and the State of Iowa contributes 9.44%) as well as our Retirement Investors Club (RIC), Employer Sponsored Retirement Plan (the State of Iowa matches dollar for dollar up to $75/month).
• Flexible Spending Accounts:Take advantage of flexible spending accounts for medical and dependent care expenses.
• Insurance Coverage:Benefit from life insurance and free long-term disability insurance for added peace of mind.
• Employee Assistance Program:Access resources and support through our Employee Assistance Program for personal and professional challenges.
• Employee Discount Programs:Enjoy discounts on a variety of goods and services through our employee discount programs.

The State of Iowa participates in E-Verify; a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

No applicant for employment with the Iowa Department of Workforce Development can have a current, ongoing overpayment balance with Iowa Workforce Development without a payment plan in place. Selected positions will be subject to a criminal background check.

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• 1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time work in employment interviewing, counseling, management, program planning, or occupational, budget, or labor market analysis.
• 2) Seven years of full-time work experience in employment interviewing, counseling, management, program planning, or occupational, budget, or labor market analysis.
• 3) All of the following (a, b, and c):
  • a. One year of full-time work experience in employment interviewing, counseling, management, program planning, or occupational, budget, or labor market analysis; and
  • b. A total of four years of education and/or full-time experience (as described in part a), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience; and
  • c. A total of two years of graduate-level education and/or full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university coursework in business, public administration economics, planning, or a closely-related field equals one year of full-time experience.
• 4) Current, continuous experience in Iowa Workforce Development that includes two years of full-time work in employment interviewing, counseling, management, program planning, or occupational, budget, or labor market analysis.