Workforce Planning Manager

OU Medicine, Inc.; Central Park (WA); On-site; USD 110,000 - 180,000; Full time

Benefits offered by this job

PTO

401(k)

Medical and dental plans

Job summary

Oklahoma Children's Hospital OU Health seeks an experienced Workforce Planning Manager to optimize labor utilization across departments. You will leverage Laborlytics, Workday, and adaptive planning to deliver actionable insights and support strategic financial planning.

You will lead a team, analyze productivity, model staffing, and present metrics to executive leadership, ensuring cost-effective operations and continuous improvement across OU Health.

Qualifications

• Bachelor’s degree required.
• At least 5 years experience in relevant Healthcare work with at least 5 years of progressive leadership experience.
• Proficient in Excel, Outlook, and PowerPoint.
• Ability to implement data analysis techniques.
• Knowledge of large organizational management and staffing controls.

Responsibilities

• Identify productivity improvement opportunities and deliver data-driven recommendations to leadership.
• Guide use of labor and productivity systems (Laborlytics, Kronos, other apps).
• Utilize Laborlytics dashboards to monitor productivity trends and cost optimization.
• Lead Workday-based workforce data analysis, reporting and staffing alignment.
• Support planning through Adaptive Planning with labor forecasts and scenario modeling.
• Prepare monthly KPI reports and quarterly scorecards for leadership.

Skills

Labor analytics

Data analysis

Leadership

Strategic planning

Cost optimization

Communication

Decision making

Project coordination

Education

Bachelor's degree

Tools

Laborlytics

Kronos

Workday

Adaptive Planning

Vizient ODB

Epic

Job description

Position Title: Workforce Planning Manager Department: Financial Services Job Description: The system Labor Management Manager partners with Enterprise leadership to optimize labor utilization, productivity performance, and cost management across all departments.

This position leverages advanced labor analytics, productivity systems, and workforce planning platforms— including Laborlytics, Workday, Vizient Benchmarking and Adaptive Planning —to deliver actionable insights, support strategic and financial planning, and drive sustainable operational improvement.

Essential Responsibilities

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position.

• Identify productivity improvement opportunities and deliver actionable, data-driven recommendations to facility leadership teams.
• Guide the effective use of labor and productivity systems, including Laborlytics, Kronos, and other web-based applications, ensuring accurate collection, validation, and reporting of labor and productivity data.
• Utilize Laborlytics analytics and dashboards to monitor productivity trends, benchmark performance, identify variances, and support labor cost optimization initiatives.
• Leverage Workday for workforce data analysis, position management, labor reporting, and alignment between productivity metrics and staffing models.
• Support financial and workforce planning through Adaptive Planning (Workday Adaptive Planning) by contributing labor forecasts, productivity assumptions, scenario modeling, and variance analysis tied to departmental operations.
• Support Monthly, Quarterly, and Annual strategic planning sessions by providing operational insights, trend analysis, and recommendations that inform priorities and cost-saving targets.
• Lead and participate in the integration of new departments or cost centers into labolytics-related and enterprise systems (Epic, Laborlytics, Workday), ensuring proper configuration, data integrity, and reporting visibility.
• Review and evaluate productivity across various skill mixes (Non-Clinicians and Clinicians, Providers, and support staff), identifying performance gaps and recommending optimization strategies.
• Deliver training and education to leaders and operational teams on Laborlytics, Vizient ODB, Workday reporting, and Adaptive Planning tools to ensure consistent understanding and utilization.
• Monitor productivity performance using standard tools and dashboards, escalating risks, variances, and improvement opportunities to appropriate leadership levels.
• Support the development, refinement, and standardization of daily operations, policies, systems, and procedures aligned with cost-reduction and system-utilization goals.
• Participate in facility and division budget planning, supporting labor modeling, productivity assumptions, and integration of operational plans into Adaptive Planning and financial forecasts.
• Prepare and present monthly KPIs, Laborlytics dashboards, Adaptive Planning reports, and quarterly scorecards for leadership review, highlighting trends, risks, and opportunities.
• Assist with staff development by coordinating education programs and in-service training opportunities for hospital services teams related to productivity, labor management, and system utilization.
• Lead, develop, coach, and effectively manage the team to ensure deliverables and performance metrics are met.
• Develop team to accomplish results through training, development, performance management and recognition.

General Responsibilities

Performs other duties as assigned.

Minimum Qualifications

Education Requirements

Bachelor’s degree required.

Experience Requirements

At least 5 years experience in relevant Healthcare work with at least 5 years of progressive leadership experience.

License/Certification/Registration Requirements

None required.

Knowledge/Skills/Abilities

• General understanding of all aspects of finance.
• Proficient in Excel, Outlook, and PowerPoint.
• Ability to implement data analysis techniques.
• Knowledge of the structure, function, and management of a large organization.
• Knowledge of the principles and practices involved in planning, organizing, staffing, and controlling activities.
• Skill in managing employees in the accomplishment of organizational objectives.
• Skill in effective communications, both verbally and in writing.
• Ability to analyze complex and sensitive situations and adopt an appropriate course of action.
• Ability to make sound decisions in a timely manner.
• Ability to direct and coordinate multiple diverse, involved programs and projects simultaneously.
• Ability to establish and maintain an effective working relationship with others, often involving sensitive and controversial matters.
• Unquestionable integrity.

OU Health is an equal opportunity employer.

We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more.

OU Health is the state’s only comprehensive academic health system of hospitals, clinics and centers of excellence. With 11,000 employees and more than 1,300 physicians and advanced practice providers, OU Health is home to Oklahoma’s largest doctor network with a complete range of specialty care. OU Health serves Oklahoma and the region with the state’s only freestanding children’s hospital, the only National Cancer Institute-Designated OU Health Stephenson Cancer Center, Oklahoma’s flagship hospital, which serves as the state’s only Level 1 trauma center and Edmond Medical Center in the heart of the Edmond Community. Becker’s Hospital Review named University of Oklahoma Medical Center one of the 100 Great Hospitals in America for 2020. OU Health’s oncology program at OU Health Stephenson Cancer Center was named Oklahoma’s top facility for cancer care by U.S. News & World Report in its 2020-21 rankings. OU Health also was ranked by U.S. News & World Report as high performing in these specialties: Colon Surgery, COPD and Congestive Heart Failure. OU Health’s mission is to lead healthcare in patient care, education and research. Experts in prevention, treatment and cures, our team works to improve lives through innovation in medical care, education and research, while investing in the people, technologies and facilities that will enable us to achieve our goals. We are seeking individuals who have a passion and talent for caring for others. By joining our team, you will provide quality health care to our community through the work you do every day. We provide clinical and non-clinical opportunities to further your career and we invite you to explore our available positions.

Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, genetic information or protected veteran status in accordance with applicable federal laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. Reasonable accommodations are made to the known physical and mental limitations of qualified individuals with disabilities.