Workforce Coordinator Bilgewater Group

HelpfulRemote; Northern (KY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Remote work

Job summary

HelpfulRemote is seeking a staffing coordination specialist in a fully remote role for US-based candidates. The position supports day-to-day workforce operations, coordinating schedules and communicating updates to employees and managers across multiple locations.

Ideal candidates have proven experience in scheduling/operations, excellent organizational skills, and the ability to adapt to shifting priorities.

Qualifications

• Experience in workforce coordination, scheduling, or operations.
• Strong organizational skills and attention to detail.
• Excellent communication and follow-up abilities.

Responsibilities

• Coordinate employee schedules and staffing levels across shifts.
• Monitor attendance, availability, and staffing needs; update managers and staff.
• Maintain scheduling records and ensure accuracy across locations.
• Support managers with routine coordination tasks and process improvements.

Skills

Staffing coordination

Scheduling

Operations

Organizational skills

Communication

Tools

Spreadsheets

Scheduling software

Workforce management software

Job description

This role supports staffing coordination and day-to-day workforce operations for a Chicago-based company with food service and care divisions. Responsibilities include coordinating employee schedules, monitoring staffing needs, communicating updates to employees and managers, maintaining scheduling records, tracking attendance and availability, and supporting managers with routine coordination tasks.

Candidates should have prior experience in workforce coordination, scheduling, operations, or administration, along with strong organizational skills and attention to detail. Good communication, follow-up abilities, comfort with spreadsheets and scheduling systems, and the ability to manage shifting priorities are important. Experience with workforce management software or multi-location coordination is a plus, and applicants must be legally authorized to work in the United States.

This is a fully remote position open to candidates based in the United States, paying between $45,000 and $60,000 per year depending on experience. Applicants need a reliable internet connection and a suitable home workspace.

Applicant tracking systems sit between most online applications and the hiring manager. If your resume hasn't been looked at with that in mind lately, it's worth a second opinion.