Workforce Analytics Specialist - 142025

UC San Diego; San Diego (CA); On-site; USD 82,000 - 148,000; Full time

Job summary

UC San Diego is seeking a Workforce Analytics Specialist to translate data into actionable insights for patient flow, workforce management, and financial performance. You will develop dashboards in Tableau, forecast trends, and partner with clinical and administrative teams.

The role includes training end-users, auditing reports for regulatory compliance, and supporting department operations. A Bachelor's degree and 2+ years in reporting and data analytics are required; healthcare BI experience

Qualifications

• Bachelor's degree or equivalent experience.
• Two or more years of reporting and data analytics experience.
• Experience applying technical skills to business analytics projects.
• Background in SQL, data querying, and enterprise BI platforms, with hands-on experience in Tableau.
• Strong analytical, organizational, and communication skills.
• Ability to train staff across varying technical levels.

Responsibilities

• Create interactive dashboards and forecasts using Tableau, Strata, and HealthTime.
• Partner with clinical and business units to define data requirements and reports.
• Maintain reporting structures to meet healthcare regulatory requirements.
• Train staff and end-users on core systems and BI platforms.
• Perform QA to identify and resolve data discrepancies.
• Provide operational support to departmental goals.

Skills

SQL

Data querying

Tableau

Healthcare analytics

Communication skills

Forecasting

Education

Bachelor's degree in related field

Tools

Tableau

Strata

HealthTime

Job description

UCSD Layoff from Career Appointment: Apply by 11/4/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Workforce Analytics Specialist leverages data to analyze complex business and clinical challenges, delivering actionable insights to key decisionmakers. This role focuses on identifying data trends, developing strategic forecasts, optimizing enterprise business intelligence (BI) tools, and partnering with stakeholders to build targeted reports centered on patient flow, workforce management, and financial performance. Serving as a vital bridge between technical data and operational execution, the Specialist creates report specifications, builds dynamic visualizations in Tableau, oversees healthcare scheduling interfaces, trains end-users, and manages core administrative operations for the department.

Key Responsibilities:

• Data Visualization & Forecasting: Utilize analytics tools (e.g., Tableau, Strata, HealthTime) to develop interactive dashboards, strategic forecasts, and operational plans based on business data and market knowledge.
• Stakeholder Consultation & Reporting: Partner with clinical and business units to define and prioritize data requirements. Create queries and generate, prepare, and test reports with a specific focus on patient flow, budgets, and complex financial funding.
• Compliance & Auditing: Maintain, audit, and update reporting structures to ensure ongoing adherence to healthcare regulatory requirements.
• Training & Onboarding: Educate new staff and unit leaders on core systems, ensuring technical competence, accurate data access, and the effective utilization of Tableau and other BI platforms.
• Quality Assurance: Execute QA planning and testing to actively identify, troubleshoot, and resolve data discrepancies and system errors.
• Operational Support: Perform additional administrative and operational duties assigned to support departmental goals.

MINIMUM QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience/training.
• Two (2) or more years of relevant reporting and data analytics experience.
• Proven ability to apply technical skills and professional concepts to business analytics projects of intermediate scope and complexity.
• Background in SQL, data querying, and enterprise BI platforms, with demonstrated, hands-on experience building in Tableau.
• Demonstrated analytical and problem-resolution skills.
• Detail oriented, with demonstrated organizational skills.
• Excellent verbal and written communication skills, with the ability to translate complex datasets into clear, business-focused recommendations and intuitive visual dashboards.
• Demonstrated interpersonal skills for effective collaboration with professional and technical staff.
• The unique ability to successfully balance deep-dive technical data analysis with high-level departmental administration and executive support
• Ability to train staff at a variety of technical skill levels.

PREFERRED QUALIFICATIONS

• Three (3) years previous related experience in a large complex healthcare setting.
• Experience with healthcare-specific scheduling and timekeeping software (e.g., ANSOS, WebScheduler, HealthTime, UKG) is highly preferred.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.08 - $70.79

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).