Workforce Analytics Specialist - 142025

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 82,000 - 148,000; Full time

Job summary

University of California - San Diego Medical Centers is seeking a Workforce Analytics Specialist to transform clinical and business data into actionable insights. You will build dashboards, forecasts, and reports that focus on patient flow, workforce management, and financial performance.

The role bridges data and operations through Tableau and other BI tools. The ideal candidate will have a strong SQL background, experience with enterprise BI platforms, and the ability to train staff while

Qualifications

• Bachelor's degree in a related area or equivalent experience.
• Two or more years of reporting and data analytics experience.
• Experience with SQL and enterprise BI platforms; Tableau experience.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication, with ability to translate data into actionable insights.
• Ability to train staff and collaborate with diverse teams.

Responsibilities

• Develop interactive dashboards and forecasts using Tableau and other tools.
• Partner with clinical and business units to define data needs and reports.
• Create queries; generate, test, and deliver reports focusing on patient flow and budgets.
• Maintain and audit reporting structures to ensure regulatory compliance.
• Train staff on core systems and BI platforms.
• Perform QA and resolve data discrepancies; provide operational support.

Skills

Data visualization

Forecasting

Stakeholder collaboration

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Tableau

Strata

HealthTime

SQL

AN SOS

WebScheduler

UKG

Job description

UCSD Layoff from Career Appointment: Apply by 11/4/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Workforce Analytics Specialist leverages data to analyze complex business and clinical challenges, delivering actionable insights to key decisionmakers. This role focuses on identifying data trends, developing strategic forecasts, optimizing enterprise business intelligence (BI) tools, and partnering with stakeholders to build targeted reports centered on patient flow, workforce management, and financial performance. Serving as a vital bridge between technical data and operational execution, the Specialist creates report specifications, builds dynamic visualizations in Tableau, oversees healthcare scheduling interfaces, trains end-users, and manages core administrative operations for the department.

Key Responsibilities:

• Data Visualization & Forecasting: Utilize analytics tools (e.g., Tableau, Strata, HealthTime) to develop interactive dashboards, strategic forecasts, and operational plans based on business data and market knowledge.
• Stakeholder Consultation & Reporting: Partner with clinical and business units to define and prioritize data requirements. Create queries and generate, prepare, and test reports with a specific focus on patient flow, budgets, and complex financial funding.
• Compliance & Auditing: Maintain, audit, and update reporting structures to ensure ongoing adherence to healthcare regulatory requirements.
• Training & Onboarding: Educate new staff and unit leaders on core systems, ensuring technical competence, accurate data access, and the effective utilization of Tableau and other BI platforms.
• Quality Assurance: Execute QA planning and testing to actively identify, troubleshoot, and resolve data discrepancies and system errors.
• Operational Support: Perform additional administrative and operational duties assigned to support departmental goals.

MINIMUM QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience/training.
• Two (2) or more years of relevant reporting and data analytics experience.
• Proven ability to apply technical skills and professional concepts to business analytics projects of intermediate scope and complexity.
• Background in SQL, data querying, and enterprise BI platforms, with demonstrated, hands-on experience building in Tableau.
• Demonstrated analytical and problem-resolution skills.
• Detail oriented, with demonstrated organizational skills.
• Excellent verbal and written communication skills, with the ability to translate complex datasets into clear, business-focused recommendations and intuitive visual dashboards.
• Demonstrated interpersonal skills for effective collaboration with professional and technical staff.
• The unique ability to successfully balance deep-dive technical data analysis with high-level departmental administration and executive support
• Ability to train staff at a variety of technical skill levels.

PREFERRED QUALIFICATIONS

• Three (3) years previous related experience in a large complex healthcare setting.
• Experience with healthcare-specific scheduling and timekeeping software (e.g., ANSOS, WebScheduler, HealthTime, UKG) is highly preferred.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.08 - $70.79

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).