Workforce Analytics Specialist - 142025

UC San Diego/UC San Diego Health; San Diego (CA); On-site; USD 54,000 - 98,000; Full time

Job summary

UC San Diego Health seeks a Workforce Analytics Specialist to analyze data and deliver actionable insights for patient flow, workforce management, and financial performance. You will build interactive dashboards, forecasts, and reports while collaborating with clinical and business units.

The role emphasizes translating complex datasets into clear recommendations, training staff on BI tools, and maintaining reporting structures across the department.

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• Two (2) or more years of relevant reporting and data analytics experience.
• Proven ability to apply technical skills and professional concepts to business analytics projects of intermediate scope and complexity.
• Background in SQL, data querying, and enterprise BI platforms, with demonstrated, hands-on experience building in Tableau.
• Demonstrated analytical and problem-resolution skills.
• Detail oriented, with demonstrated organizational skills.
• Excellent verbal and written communication skills, with the ability to translate complex datasets into clear, business-focused recommendations and intuitive visual dashboards.
• Demonstrated interpersonal skills for effective collaboration with professional and technical staff.
• The unique ability to successfully balance deep-dive technical data analysis with high-level departmental administration and executive support
• Ability to train staff at a variety of technical skill levels.

Responsibilities

• Data Visualization & Forecasting: Develop dashboards and forecasts using analytics tools such as Tableau, Strata, and HealthTime.
• Stakeholder Consultation & Reporting: Define data requirements with clinical and business units and generate reports on patient flow, budgets, and funding.
• Compliance & Auditing: Maintain and audit reporting structures to ensure regulatory compliance.
• Training & Onboarding: Train staff on core systems, ensuring accuracy in data access and BI usage.
• Quality Assurance: Plan QA and test to identify and resolve data discrepancies and system errors.
• Operational Support: Perform additional administrative duties to support department goals.

Skills

Data analysis

SQL

Tableau

Communication

Education

Bachelor's degree in related area

Tools

Tableau

Strata

HealthTime

Job description

Payroll Title: BUS INTEL SPEC 2

Department: Capacity Management

Hiring Pay Scale: $39.08 - $70.79 / Hour

Worksite: Hillcrest

Appointment Type: Contract

Appointment Percent: 100%

Union: Uncovered

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday-Friday

#142025 Workforce Analytics Specialist

Filing Deadline: Fri 11/13/2026

UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment: Apply by 11/4/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Workforce Analytics Specialist leverages data to analyze complex business and clinical challenges, delivering actionable insights to key decisionmakers. This role focuses on identifying data trends, developing strategic forecasts, optimizing enterprise business intelligence (BI) tools, and partnering with stakeholders to build targeted reports centered on patient flow, workforce management, and financial performance. Serving as a vital bridge between technical data and operational execution, the Specialist creates report specifications, builds dynamic visualizations in Tableau, oversees healthcare scheduling interfaces, trains end-users, and manages core administrative operations for the department.

Key Responsibilities:

• Data Visualization & Forecasting: Utilize analytics tools (e.g., Tableau, Strata, HealthTime) to develop interactive dashboards, strategic forecasts, and operational plans based on business data and market knowledge.
• Stakeholder Consultation & Reporting: Partner with clinical and business units to define and prioritize data requirements. Create queries and generate, prepare, and test reports with a specific focus on patient flow, budgets, and complex financial funding.
• Compliance & Auditing: Maintain, audit, and update reporting structures to ensure ongoing adherence to healthcare regulatory requirements.
• Training & Onboarding: Educate new staff and unit leaders on core systems, ensuring technical competence, accurate data access, and the effective utilization of Tableau and other BI platforms.
• Quality Assurance: Execute QA planning and testing to actively identify, troubleshoot, and resolve data discrepancies and system errors.
• Operational Support: Perform additional administrative and operational duties assigned to support departmental goals.

MINIMUM QUALIFICATIONS

• Bachelor's degree in related area and/or equivalent experience/training.
• Two (2) or more years of relevant reporting and data analytics experience.
• Proven ability to apply technical skills and professional concepts to business analytics projects of intermediate scope and complexity.
• Background in SQL, data querying, and enterprise BI platforms, with demonstrated, hands-on experience building in Tableau.
• Demonstrated analytical and problem-resolution skills.
• Detail oriented, with demonstrated organizational skills.
• Excellent verbal and written communication skills, with the ability to translate complex datasets into clear, business-focused recommendations and intuitive visual dashboards.
• Demonstrated interpersonal skills for effective collaboration with professional and technical staff.
• The unique ability to successfully balance deep-dive technical data analysis with high-level departmental administration and executive support
• Ability to train staff at a variety of technical skill levels.

PREFERRED QUALIFICATIONS

• Three (3) years previous related experience in a large complex healthcare setting.
• Experience with healthcare-specific scheduling and timekeeping software (e.g., ANSOS, WebScheduler, HealthTime, UKG) is highly preferred.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $81,600 - $147,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $39.08 - $70.79

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace