Workforce Analyst

SmartRecruiters, Inc.; Austin (TX); On-site; USD 33,000 - 59,000; Full time

Job summary

AbbVie, Allergy Aesthetics, is seeking a Workforce Management Analyst to drive forecasting, scheduling, and real-time management for multiple markets. You will partner with leadership to implement processes, improve data integrity across WFM and CRM, and support staffing plans for a high‑quality customer experience.

You will analyze performance, build dashboards, and collaborate with cross‑functional teams to optimize capacity, headcount, and utilization while delivering actionable insights

Qualifications

• 2+ years of workforce planning/management experience.
• Proficient in MS Excel; experience with VBA, SQL, and MS Access.

Responsibilities

• Own long, mid, and short-term planning cycles—from forecasting to scheduling.
• Ensure data integrity within telephony, IVR, WFM, and CRM tools; report data and issues.

Skills

Forecasting

Data analysis

Communication

Time management

Education

Bachelor's degree in business or related field

Tools

Excel

VBA

SQL

MS Access

Nice inContact

Job description

• Compensation: USD 23.8 - USD 43 - hourly

Company Description

About AbbVie

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Job Description

The Workforce Management Analyst role is integral to our success. You’ll use your deep experience to manage multiple markets and call-type groups that will help advise an ever-changing operational model. As a member of the team, you will partner closely with leadership to establish our process for short-term forecasting and drive scheduling for our world-class customer experience team. Learn the latest in emerging WFM tools and software, as AbbVie continues to build its Workforce Management capabilities at scale.

• Own long, mid, and short-term planning cycles - from forecasting, scheduling to real-time management. Provide enhancements to the existing locked forecast process
• Ensure data integrity within telephony, IVR, WFM, and CRM tools by reporting data, routing issues, and other technical issues. Track and normalize volume
• Assist with the daily WFM responsibilities to include daily staff requirements, vacation/holiday schedules, and PTO bidding for the Customer Service department
• Utilize data analytics to track and analyze performance of individuals, teams, and overall workforce. Monitor key metrics such as productivity, schedule adherence, and customer abandonment rate.
• Partner closely with multiple cross-functional teams including BPO strategic sourcing to understand capacity, headcount, location strategy, ops performance, volumes, arrival patterns, handling times, budget allocation vs. spend
• Ad-hoc reporting request, KPI build-out, attendance capturing, and dashboard creation to convert raw data into actionable insights.
• Statistical data modeling and testing to build out accurate forecast volumes and productivity assumptions across all channels and lines of businesses using historical data, trends, seasonality, and events. Quickly identify and explain fluctuations in volume, AHT, and other assumptions to adjust resources accordingly
• Maintain forecasts and capacity plans at various levels, including volume, AHT, workload, shrinkage, and other staffing KPIs
• Ensure optimization of forecast accuracy at all levels through reporting and analysis of deviations
• Work with our internal and external partners, ensuring our support center operates in the most efficient manner possible
• Partner with operational leadership to shepherd and drive new innovative, successful metrics

Qualifications

• 2+ years of experience in workforce planning/management
• MS Excel skills and experience in working with the following Microsoft Suite and Reporting Platforms: VBA, MS Excel, MS Access, SQL, and/or MS Access skills required
• Experience with forecasting volume and schedule generation
• Experience gathering unstructured data to produce insights and reporting using Excel
• Problem-solving and analytical experience
• Experience communicating to various levels within an organization
• Excellent time management track record

PREFERRED QUALIFICATIONS

• BA or BS degree in business or a related field is preferred
• Experience with Nice inContact
• Capacity Planning/forecasting experience is strongly desired
• Contact Center workforce management experience in a scaling environment preferred
• Basic/Working knowledge of Six Sigma tools and Lean techniques preferred

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.

This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company’s sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

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