Workday Project Coordinator

State of Washington; Olympia (WA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Hybrid work arrangement

Flexible work schedules

Job summary

The Office of Financial Management (OFM) in Olympia, WA is seeking a Workday Project Coordinator to drive technology projects within the Workday Services program. You’ll coordinate tasks, monitor progress, manage risks, and facilitate communication across agencies to ensure priorities, timelines, and deliverables align.

You’ll work with Agile practices and Azure DevOps, supporting governance, status reports, and stakeholder meetings.

Qualifications

• Advanced working knowledge of Agile project management methodologies, particularly Kanban.
• Advanced experience administering or supporting Azure DevOps (ADO), including work item tracking, dashboards, reporting, documentation, and process development.
• Demonstrated strong ability to identify project risks and issues, and schedule impacts; coordinate mitigation strategies and recognize when escalation is needed for decisions involving high costs, scope changes, or downstream impacts.
• Experience coordinating project schedules, dependencies, and deliverables across teams with shared resources and competing priorities, including facilitating team huddles, release planning, meetings, and follow-up activities.
• Experience in collaborating with technical teams, business partners, and agency representatives to clarify project needs, maintain accurate project documentation, and support shared understanding of project requirements, priorities, and timelines.
• The ability to communicate complex project information clearly and accurately in written and verbal formats, including project status reports, executive presentations, release notes, and risk or issue updates.
• The ability to take action to learn and grow.

Responsibilities

• Manage IT projects by implementing new technologies and integrating with existing systems and applications.
• Identify problems and drive resolution by conducting risk assessments, identifying critical issues, documenting, and creating mitigation strategies.
• Lead for teams’ support in Azure DevOps (ADO).
• Coordinate communication of key project information to stakeholders.
• Oversee timely project communications to include status reports, ADO dashboards and reports, and release notes.
• Collaborate with the One Washington program to clearly define project needs, issues, cycles, processes, tools, technology, and expectations.
• Act as backup for the Project Manager and Release Manager on an as-needed basis.

Skills

Agile project management

Kanban

Azure DevOps (ADO)

Risk assessment & mitigation

Cross-team collaboration

Stakeholder communication

Willingness to learn

Tools

Azure DevOps

Job description

Please note: The starting salary offer will be determined based on the successful candidate’s qualifications within the budgeted salary range of $85,000 - $110,000 annually. However, there is the potential for longevity, growth, and salary progression for the individual once employed.

Hybrid: Our physical office is in Olympia, WA.? We offer flexible work schedules and locations. This is a hybrid position where most of the work allows for telework. However, you will need to travel to in-person activities, meetings, and events according to business needs. ?

Why work for OFM

The Office of Financial Management (OFM) serves as the backbone of Washington state government. Our mission is to make our state a better place by connecting people, budgets, policies, data, and systems for state agencies and the Legislature. Our team includes budget advisors, researchers, and other experts, all dedicated public servants working towards an equitable future for every Washingtonian.

If you want to play a key role in enhancing how state government serves its citizens, you’ve found the right place. Join us in making a meaningful difference for every Washingtonian!

The job opportunity

The Office of Financial Management's (OFM) mission is to empower Washingtonians by helping state agencies and the Legislature connect people, budgets, policies, data, and systems.

The Workday System will serve as the state’s repository for enterprise-wide financial, procurement, budgeting, and human resources information and will support related business processes across every state agency. The Workday Services program maintains and enhances this system and supports users to help ensure their effective use of the product.

The Workday Project Coordinator supports the successful delivery of technology projects and system enhancements within the Workday Services program. The position coordinates project activities, monitors progress and risks, and facilitates communication and collaboration among technical teams, program leadership, and participating agencies to support alignment on priorities, timelines, and deliverables. This role helps maintain consistent project practices, effective use of project management tools, and continuity of project and release management activities to support the reliable operation and ongoing improvement of the state's enterprise Workday system.

What you’ll work on:

Manage Information Technology Projects, implementing new technologies and integrating new technologies with existing systems and applications.

• Manage efforts to identify, document, update, and monitor project tasks, deliverables, and timelines, and coordinate with team members to keep workflow on track.
• Identify potential problems and drive resolution by conducting risk assessments, identifying critical issues, documenting, and creating mitigation strategies. Understand when to escal

Lead for teams’ support in Azure DevOps (ADO).

• Create ADO processes and documentation to include ADO wikis and training guides.
• Inform and train stakeholders on the Agile framework used by internal teams (Kanban) and tools (ADO), so there is a common understanding of execution and monitoring of project work.

Coordinate communication of key project information (i.e., issues, risks, changes, accomplishments) to stakeholders.

• Oversee timely project communications to include status reports, ADO dashboards and reports, and release notes.
• Generate and/or review project communications content.
• Communicate readiness and project status to key stakeholders.
• Coordinate and/or facilitate internal team and stakeholder meetings as well as external stakeholder meetings.
• Document meeting outcomes and action items.
• Develop and coordinate governance and stakeholder presentations and materials for internal and/or external stakeholders.

Collaborate with the One Washington program.

• Support engagements with internal and external stakeholders to clearly define project needs, issues, cycles, processes, tools, technology, and expectations needed for the program and its workstreams to meet objectives.
• Engage with the program on establishing plans of action, setting priorities, establishing timelines, and leveraging resources.

Act as backup for the primary Project Manager and Release Manager on an as-needed basis.

• Fill in for the Project Manager and Release Manager for short timeframes.
• Ensure continuity of work while the Project Manager or Release Manager is away.

What we need you to bring:

Required Qualifications:

• Advanced working knowledge of Agile project management methodologies, particularly Kanban, to coordinate and monitor project tasks, deliverables, dependencies, and timelines.
• Advanced experience administering or supporting Azure DevOps (ADO), including work item tracking, dashboards, reporting, documentation, and process development.
• Demonstrated strong ability to identify project risks and issues, and schedule impacts; coordinate mitigation strategies and recognize when escalation is needed for decisions involving high costs, scope changes, or downstream impacts.
• Experience coordinating project schedules, dependencies, and deliverables across teams with shared resources and competing priorities, including facilitating team huddles, release planning, meetings, and follow-up activities.
• Experience in collaborating with technical teams, business partners, and agency representatives to clarify project needs, maintain accurate project documentation, and support shared understanding of project requirements, priorities, and timelines.
• The ability to communicate complex project information clearly and accurately in written and verbal formats, including project status reports, executive presentations, release notes, and risk or issue updates.
• The ability to take action to learn and grow.
• The ability to meet the needs of others.

Desired Qualifications:

• Experience in supporting technology projects or enterprise business systems.
• Experience with release management processes and coordinating system deployments.
• Experience collaborating across multiple organizations, agencies, vendors, or external stakeholders.

What we offer

At OFM, we foster a culture of integrity, innovation, inclusion, and belonging. We value both learned and lived experiences, believing that diversity makes us stronger. To support your health and well-being, we offer a variety of benefit programs for our employees.

Please visit our Recruitment Page for a full list of benefits available to employees. Here’s a quick glance at some of the unique benefits that OFM offers:

• An environment of diversity, equity, inclusion, and belonging
• Medical, Dental, Vision, and Life Insurance
• 12 paid holidays, 14 paid vacation days (minimum), and 12 days of sick leave per year
• State retirement programs

Questions: OFM's Staff ASL interpreter is available to all deaf and hard-of-hearing applicants. For questions about this recruitment or to request a reasonable accommodation in the application or interview process, please email us at [e-mail].

The Office of Financial Management is an equal opportunity employer. We strive to create a working environment that includes and respects diversity in culture, race, ethnicity, sexual orientation, and gender identity. Women, racial and ethnic minorities, persons with disabilities, persons over 40 years of age, and disabled and Vietnam-era veterans are encouraged to apply.

This position is exempt from civil service rules.

For more information, please see WAC 357-19-195.