Workday Payroll SME

Healthcare IT Leaders, LLC; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Healthcare IT Leaders, LLC seeks a Senior Workday Payroll Consultant to lead design, standardization, and optimization of payroll across a multi-entity healthcare network. You will harmonize rules, calendars, and tax treatments while ensuring regulatory compliance and data integrity.

This 12-month, on-site role in Valhalla, NY requires SME expertise in Workday Payroll, governance, and cross-functional collaboration with HR, Legal, and Finance to drive standardized processes and controls.

Qualifications

• 5+ years of extensive experience in Workday Payroll configuration and deployment.
• Proven experience leading enterprise payroll standardization initiatives.
• Strong knowledge of U.S. payroll regulations and multi-entity environments.
• Experience with healthcare payroll or regulated industries is preferred.

Responsibilities

• Lead the design, standardization, and optimization of payroll processes across the network.
• Harmonize pay rules, earnings codes, deductions, and calendars across entities.
• Establish governance for payroll configuration changes and version control.
• Configure and maintain Workday Payroll including taxes, retro processing, and off-cycle payrolls.
• Support parallel testing, validation, and reconciliation during deployment.
• Ensure integration with Time Tracking, Absence Management, Benefits, and Financials.
• Ensure compliance with federal, state, and local regulations and audits.
• Partner with Legal, HR, and Compliance to mitigate payroll risk.

Skills

Workday payroll design

Payroll standardization

Stakeholder management

Regulatory compliance

Cross-functional collaboration

Change management

Documentation & requirements

Data governance & controls

Tools

Workday Payroll

Time Tracking

Absence Management

Benefits integration

Payroll reporting

Job description

Senior Consultant Advisor, ERP Alma Arteaga is recruiting this position.

Job Summary:

Seeking a consultant who will be responsible for leading the design, standardization, and optimization of payroll processes and configurations across a multi-entity network environment. This role focuses on aligning disparate payroll practices into a unified, compliant, and scalable Workday payroll framework. The consultant will serve as a subject matter expert (SME) for Workday Payroll, ensuring operational consistency, regulatory compliance, data integrity, and system efficiency across all business units.

Workday Payroll Consultant – Healthcare

• Some onsite work in Valhalla, NY
• 12-month contract role

Key Responsibilities

• Lead the development and implementation of standardized payroll policies, processes, and controls across the network.
• Harmonize pay rules, earnings codes, deductions, tax treatments, and payroll calendars across multiple entities.
• Establish governance frameworks for payroll configuration changes, approvals, and version control.
• Define and document standardized payroll operating models, procedures, and workflows.
• Configure and maintain Workday Payroll, including earnings, deductions, taxation, retro processing, and off-cycle payrolls.
• Support payroll parallel testing, validation, and reconciliation activities during standardization and deployment phases.
• Ensure accurate integration between Workday Payroll, Time Tracking, Absence Management, Benefits, and Financials.
• Ensure payroll configurations comply with federal, state, and local regulations (e.g., FLSA, tax compliance, wage/hour laws, union agreements where applicable).
• Partner with Legal, HR, and Compliance teams to mitigate payroll risk and audit exposure.
• Support internal and external audits, including documentation, controls testing, and remediation.
• Partner with HR, Finance, IT, and Operations leaders to drive alignment on payroll standardization strategy.
• Translate business requirements into scalable Workday payroll solutions.
• Support organizational change management, including communications, training, and adoption strategies.
• Provide functional leadership and advisory support to payroll teams across the network.
• Ensure data accuracy, reconciliation controls, and auditability across payroll processes.
• Support standardized reporting, analytics, and payroll metrics across entities.
• Establish data governance standards for payroll-related information.

Required Qualifications

• 5+ years of extensive experience in Workday Payroll configuration and deployment
• Proven experience leading enterprise payroll standardization initiatives
• Prior experience with Healthcare facility
• Strong knowledge of U.S. payroll regulations, wage and hour laws, and payroll compliance
• Experience in multi-entity, multi-location, or networked organizational environments
• Expertise in payroll process design, transformation, and optimization
• Strong stakeholder management and cross-functional collaboration skills
• Demonstrated ability to lead complex system and process transformations
• Advanced documentation, requirements gathering, and solution design capabilities

Preferred Qualifications

• Workday Payroll certification(s)
• Experience with large-scale HRIS or ERP transformations
• Background in healthcare, government, education, or other highly regulated industries
• Experience with unionized workforce payroll structures
• Change management or project management certification (e.g., PMP, Prosci, Agile)

Core Competencies

• Payroll systems architecture
• Process standardization and governance
• Regulatory compliance
• Enterprise system integration
• Data governance and controls
• Risk management
• Change leadership
• Operational transformation

Healthcare IT Leaders provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.