Workday Adaptive Budget Administrator

Oregon State University; Corvallis (OR); On-site; USD 90,000 - 130,000; Full time

Job summary

Oregon State University in Corvallis seeks a Workday Adaptive Budget Administrator to lead budgeting, forecasting, and planning using Workday Adaptive Planning. This professional faculty, full-time role, collaborates with Finance Sustainment, Budget & Resource Planning, and IT to drive data-driven decisions.

The administrator configures, maintains, and enhances Adaptive Planning, develops models, and delivers training and reporting to campus budget officers and stakeholders.

Responsibilities

• Administer, configure, and maintain the University's Workday Adaptive Planning environment, including models, hierarchies, dimensions, levels, attributes, business rules, assumptions, security, versions, sheets, formulas, allocations, and calculated accounts.
• Lead the analysis and delivery of assigned and approved Adaptive Planning and budget-related enhancements. Develop recommendations regarding priority, scope, effort, risk, dependencies, and business value for consideration through the Finance sustainment intake and governance process.
• Design, document, test, and deploy approved system enhancements utilizing change management, and testing procedures.
• Stay current on Workday Adaptive Planning best practices and new features; recommend and implement strategic improvements to enhance planning agility and reporting capabilities.
• Conduct periodic system audits to ensure data integrity and compliance with institutional policies.
• Evaluate and recommend opportunities to leverage automation and emerging technologies to improve planning processes, reporting capabilities, data quality, operational efficiency, and decision support.
• Coordinate user onboarding, role maintenance, and access reviews.
• Develop and deliver role-based training for Budget & Resource Planning staff, campus budget officers, sustainment partners, and other system users.
• Lead the design and maintenance of budget and forecast models to support campus-wide planning for various fund types.
• Administer planning cycles including annual budget development, quarterly forecasts, scenario planning, version management, and university deadlines.
• Collaborate with FDM committee to ensure financial models accurately reflect academic and administrative structures.
• Support long-range budget planning, forecasting, and scenario modeling for revenue, salaries, and expenses.
• Support preparation of university reporting packages by developing standardized templates and dashboards within Adaptive Planning.
• Serve as the functional owner or functional subject matter expert for data requirements, mappings, reconciliation rules, testing, and issue resolution associated with integrations supporting Adaptive Planning.
• Validate, reconcile, and audit data to ensure completeness, accuracy, timeliness, and reliability.
• Monitor integrations and automated data loads between Adaptive Planning, Workday Financials, HR/Payroll, and other source systems. Troubleshoot issues and elevate as needed.
• Develop and maintain management reports, dashboards, scorecards, and other analytical tools supporting budget planning and forecasting university needs within the system.
• Serve as the Budget & Resource Planning functional representative and liaison among Finance sustainment, technical sustainment teams, and campus stakeholders.
• Translate business and operational requirements into scalable planning, forecasting, and reporting solutions.
• Provide end-user support, training, and guidance to campus budget officers and system users.

Job description

Department

Budget & Resource Planning

Salary

Starting salary will be commensurate with skills, education, and experience.

Job Summary

The Division of Finance and Administration is seeking a Workday Adaptive Budget Administrator. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Adaptive Planning Budget Administrator serves as the Budget & Resource Planning functional lead and subject matter expert for Workday Adaptive Planning and budget-related Workday functionality.

Adaptive Planning is the University's budgeting, forecasting, and financial planning system.

The position works in close collaboration with the Budget & Finance leadership team, Finance Sustainment group, Division of Research and Innovation, and University Information and Technology.

The role leads analysis and delivery for approved Adaptive Planning and budget-related work within the decision-making, prioritization, release, and governance structures established by the Finance sustainment group. Its scope includes Workday Financials functionality, data, and business processes that directly support Adaptive Planning, institutional budgeting, forecasting, projections, and financial planning. The administrator drives continuous improvement and provides timely, reliable information that strengthens transparency, reporting, and institutional decision-making.

Key Responsibilities

• Administer, configure, and maintain the University's Workday Adaptive Planning environment, including models, hierarchies, dimensions, levels, attributes, business rules, assumptions, security, versions, sheets, formulas, allocations, and calculated accounts.
• Lead the analysis and delivery of assigned and approved Adaptive Planning and budget-related enhancements. Develop recommendations regarding priority, scope, effort, risk, dependencies, and business value for consideration through the Finance sustainment intake and governance process.
• Design, document, test, and deploy approved system enhancements utilizing change management, and testing procedures.
• Stay current on Workday Adaptive Planning best practices and new features; recommend and implement strategic improvements to enhance planning agility and reporting capabilities.
• Conduct periodic system audits to ensure data integrity and compliance with institutional policies.
• Evaluate and recommend opportunities to leverage automation and emerging technologies to improve planning processes, reporting capabilities, data quality, operational efficiency, and decision support.
• Coordinate user onboarding, role maintenance, and access reviews.
• Develop and deliver role-based training for Budget & Resource Planning staff, campus budget officers, sustainment partners, and other system users.
• Lead the design and maintenance of budget and forecast models to support campus-wide planning for various fund types.
• Administer planning cycles including annual budget development, quarterly forecasts, scenario planning, version management, and university deadlines.
• Collaborate with FDM committee to ensure financial models accurately reflect academic and administrative structures.
• Support long-range budget planning, forecasting, and scenario modeling for revenue, salaries, and expenses.
• Support preparation of university reporting packages by developing standardized templates and dashboards within Adaptive Planning.
• Serve as the functional owner or functional subject matter expert for data requirements, mappings, reconciliation rules, testing, and issue resolution associated with integrations supporting Adaptive Planning.
• Validate, reconcile, and audit data to ensure completeness, accuracy, timeliness, and reliability.
• Monitor integrations and automated data loads between Adaptive Planning, Workday Financials, HR/Payroll, and other source systems. Troubleshoot issues and elevate as needed.
• Develop and maintain management reports, dashboards, scorecards, and other analytical tools supporting budget planning and forecasting university needs within the system.
• Serve as the Budget & Resource Planning functional representative and liaison among Finance sustainment, technical sustainment teams, and campus stakeholders.
• Translate business and operational requirements into scalable planning, forecasting, and reporting solutions.
• Provide end-user support, training, and guidance to campus budget officers and system users.
• Lead training sessions and develop a