Workday Adaptive Budget Administrator

OSU Oregon State University; Corvallis (OR); Hybrid; USD 90,000 - 100,000; Full time

Job summary

Oregon State University in Corvallis invites applications for a Workday Adaptive Budget Administrator. This full-time professional faculty role leads the Budget & Resource Planning function, specializing in Workday Adaptive Planning and budgeting, forecasting, and financial planning.

The successful candidate will administer the planning system, coordinate with finance and campus partners, design and test enhancements, train users, and produce dashboards and reports to support university

Qualifications

• Bachelor’s degree in finance, accounting, or related field.
• 3 years’ budgeting, forecasting, and financial reporting experience.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication and collaboration.
• Experience with enterprise financial and planning systems.

Responsibilities

• Administer and configure Workday Adaptive Planning environment.
• Lead analysis and delivery of Adaptive Planning enhancements.
• Develop priority, scope, effort, risk, and business value recommendations.
• Design, test, and deploy approved system enhancements.
• Ensure data integrity and compliance.
• Provide end-user training and support for campus budget officers and system users.
• Create and maintain dashboards and reports to support planning and decision-making.

Skills

Analytical skills

Problem-solving

Communication skills

Cross-functional collaboration

Education

Bachelor’s degree in Finance, Accounting, Business Administration, or related field

Workday Adaptive Planning Certification

Job description

For additional information please contact: Mealoha McFadden at [e-mail]

Job Summary

The Division of Finance and Administration is seeking a Workday Adaptive Budget Administrator. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Adaptive Planning Budget Administrator serves as the Budget & Resource Planning functional lead and subject matter expert for Workday Adaptive Planning and budget-related Workday functionality. Adaptive Planning is the University’s budgeting, forecasting, and financial planning system. The position works in close collaboration with the Budget & Finance leadership team, Finance Sustainment group, Division of Research and Innovation, and University Information and Technology. The role leads analysis and delivery for approved Adaptive Planning and budget-related work within the decision-making, prioritization, release, and governance structures established by the Finance sustainment group. Its scope includes Workday Financials functionality, data, and business processes that directly support Adaptive Planning, institutional budgeting, forecasting, projections, and financial planning. The administrator drives continuous improvement and provides timely, reliable information that strengthens transparency, reporting, and institutional decision-making.

Key Responsibilities

• System Administration & Development
• Administer, configure, and maintain the University's Workday Adaptive Planning environment, including models, hierarchies, dimensions, levels, attributes, business rules, assumptions, security, versions, sheets, formulas, allocations, and calculated accounts.
• Lead the analysis and delivery of assigned and approved Adaptive Planning and budget-related enhancements.
• Develop recommendations regarding priority, scope, effort, risk, dependencies, and business value for consideration through the Finance sustainment intake and governance process.
• Design, document, test, and deploy approved system enhancements utilizing change management, and testing procedures.
• Stay current on Workday Adaptive Planning best practices and new features; recommend and implement strategic improvements to enhance planning agility and reporting capabilities.
• Conduct periodic system audits to ensure data integrity and compliance with institutional policies.
• Evaluate and recommend opportunities to leverage automation and emerging technologies to improve planning processes, reporting capabilities, data quality, operational efficiency, and decision support.
• Coordinate user onboarding, role maintenance, and access reviews.
• Develop and deliver role-based training for Budget & Resource Planning staff, campus budget officers, sustainment partners, and other system users.
• Lead the design and maintenance of budget and forecast models to support campus-wide planning for various fund types.
• Administer planning cycles including annual budget development, quarterly forecasts, scenario planning, version management, and university deadlines.
• Collaborate with FDM committee to ensure financial models accurately reflect academic and administrative structures.
• Support long-range budget planning, forecasting, and scenario modeling for revenue, salaries, and expenses.
• Support preparation of university reporting packages by developing standardized templates and dashboards within Adaptive Planning.
• Serve as the functional owner or functional subject matter expert for data requirements, mappings, reconciliation rules, testing, and issue resolution associated with integrations supporting Adaptive Planning.
• Validate, reconcile, and audit data to ensure completeness, accuracy, timeliness, and reliability.
• Monitor integrations and automated data loads between Adaptive Planning, Workday Financials, HR/Payroll, and other source systems.
• Troubleshoot issues and escalation as needed.
• Develop and maintain management reports, dashboards, scorecards, and other analytical tools supporting budget planning and forecasting university needs within the system.
• Serve as the Budget & Resource Planning functional representative and liaison among Finance sustainment, technical sustainment teams, and campus stakeholders.
• Translate business and operational requirements into scalable planning, forecasting, and reporting solutions.
• Provide end-user support, training, and guidance to campus budget officers and system users.
• Lead training sessions and develop advanced user guides for the university’s financial community to improve adoption and proficiency in Workday Adaptive Planning.
• Respond to data and reporting requests from leadership across Budget and Finance, ensuring timely, accurate outputs from Adaptive Planning to support decision-making and compliance.
• Provide cross-functional support with a high degree of accuracy, organization, responsiveness, and attention to detail.
• Maintain current configuration documentation, business process maps, operating procedures, and shared access to models, technical references, and functional documentation to support continuity, transparency, and knowledge transfer.
• Operate as an integrated member of the Finance sustainment group and participate in its intake, prioritization, governance, testing, release, documentation, backlog management, and continuous-improvement practices, while representing the priorities and functional requirements of Budget & Resource Planning.
• Participate in special projects and other duties as assigned.
• Respond to incidents and service requests related to Adaptive Planning and budget-supporting functionality in accordance with established sustainment procedures and service expectations.
• Develop and maintain knowledge articles, support references, and user-facing guidance for recurring processes and common issues.

Qualifications

• Required Qualifications: Bachelor’s degree in Finance, Accounting, Business Administration, or related field 3 years’ experience supporting budgeting, forecasting, and financial reporting in a complex organization. Strong analytical and problem-solving skills with attention to detail. Excellent written and verbal communication skills with the ability to collaborate across various stakeholder types. Experience supporting and maintaining enterprise financial and planning systems, including data management, reporting, business process improvement, testing, and stakeholder support. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
• Preferred Qualifications: Experience in higher education. Knowledge and experience with Adaptive Planning model design, versioning, reporting, and security management. Strong understanding of fund accounting, position budgeting, modeling, and budget planning. Workday Adaptive Planning Certification

Working Conditions/Schedule

Work will be performed during standard working hours (Pacific Standard Time), Monday through Friday, but may occasionally require evening or weekend work. The incumbent’s preferred primary work location is Oregon State University’s Corvallis campus. Hybrid work arrangements may be considered for candidates and at the discretion of the supervisor. The role operates in a professional office environment with frequent interaction and communication with faculty, staff, and external partners in person, by phone, email, and virtual platforms. While limited telework may be available on an occasional basis and as business needs allow. Occasional evening or weekend work may be required to meet critical deadlines or institutional objectives. Periodic travel may also be required.

Salary Range

90k - 100k

Anticipated Start Date

2026-12-01

We are an Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has "critical or security-sensitive" responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail]. Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Equal Opportunity and Non-Discrimination Policy

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information. At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone]. See Request an Accommodation Procedures for the OSU policy. Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: